Finance Assistant at Catholic Relief Services (CRS)

Job Summary:

You will efficiently provide comprehensive information, clerical, and accounting services to assist the Finance Department in executing processes and delivering service needs that support high-quality programs serving the poor and vulnerable. As part of an experienced finance team you will deliver quality support in your role, applying clearly defined accounting and financial reporting processes, procedures and service standards.

Roles and Key Responsibilities:

• Process e-voucher and other vendor payments using the approved documentation checklist.
• Update the payment tracker and share a weekly progress report of payments with the budget managers and program leads.
• Create invoices to record partner liquidations following the approved guidelines.
• Perform data entry for financial transactions recording, following confirmed validation by the authorized supervisory Finance staff.
• Complete standard financial documents (vouchers, wire transfer requests, checks, etc.) following a sample template with prescribed guidelines and circulate as needed.
• Provide administrative and clerical support to financial transactions processing. Prepare, type, photocopy, and scan related documentation. File accounting and financial reporting documentation as instructed.
• Compile supporting documentation (liquidation/receipt package) to support processing of financial transactions. Communicate with staff, sub recipients, partners, suppliers to follow up on required documents.
• Perform data entry for financial transactions recording, following validation by the next-level Finance staff.
• Keep custody of various documents (e.g. blank/undelivered checks, fuel coupons, etc.). 
• Any other task as may be required by the Grant Accountant or designate

Required Languages - English and Hausa are essential. Fluency in another language spoken in Borno State, such as Kanuri or Shuwa Arabic would be an advantage

Travel - Must be willing and able to travel up to 20 %.

Knowledge, Skills and Abilities

• Excellent organizational skills with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions oriented and results-oriented. Able to meet deadlines.
• Strong customer service ethic and abilities. Ability to work collaboratively.

Preferred Qualifications

• Experience using MS Office packages, in particular Excel and Word. Hands-on experience with data entry into online databases and forms.

Safeguarding

• CRS is committed to ensuring the safety and well-being of all people who interact with our work. We uphold the highest standards of safeguarding and expect all staff and partners to respect and protect the dignity and rights of everyone from any form of harm, abuse, harassment, or exploitation. All staff are required to follow CRS’s safeguarding policies and procedures and to complete mandatory safeguarding e-learning courses upon hire and on an annual basis.

Supervisory Responsibilities (None)

Key Working Relationships:

• Internal - Finance, Operations and Program staff
• External

Basic Qualifications

• High School Diploma required. Professional diploma/Certificate or courses in Accounting, Finance, Economics, or Business Administration a plus.
• Minimum of two years work experience in a similar role with some familiarity of standard accounting practices. Experience with an international organization a plus.