Fleet Manager at AMO Farm Sieberer Hatchery Limited

Job Purpose

• Manage/ coordinate and control the provision of fleet service activities related to purchasing, documentation, registration, fuel, road fees, and taxes of company vehicles to support work objectives of all functional units in all regions.
• Monitors the region’s vehicles fleet, prepares capital and operating budgets related to Fleet Administration, and ensures compliance with safety rules, standards, and regulations.
• Oversee the travels’ function and ensure efficient and effective management of local/ and West African sub-regional travels for Amo staff

Roles and Responsibilities

• Ensure that all Amo vehicles are in good condition for the company to meet its product distribution objectives efficiently and cost-effectively.
• Ensure seamless management of the Company’s fleet by prompt repairs and detailing of delivery trucks to meet deadlines, including vehicles’ documentation, use, inspection, and maintenance.
• Develop and maintain fleet administration standards and other vehicle operating policies that will make fleet operation efficient within the organization.
• Proffer measures that will ensure the proper usage of the vehicles in peak operating conditions in other to minimize downtime.
• Monitor the behaviour and driving patterns of drivers such that they can conform to driving rules and traffic policies.
• Establish and maintain relationships with key internal and external stakeholders (including suppliers, vendors, and contractors).
• Confirm the authenticity of the itinerary of the drivers and be sure they are in the right place at the right time, ensuring that the drivers’ log is properly filled.
• Schedule maintenance service/repairs for all vehicles in the fleet.
• Monitor and control vehicle usage, maintenance, and repairs to ensure optimum utilization, cost-effectiveness, and reduction.
• Schedule maintenance service/repair programs to enforce adherence and liaise with the workshop on prompt turn-around time for vehicles.
• Create various forms, templates, and fleet management manuals to aid workflow, and maintain vehicle information database
• Prepare weekly/monthly management reports on various fleet management KPIs
• Manage drivers’ issues (request from the service provider, deployment, setting proper code of conduct, liaising with the service provider and relevant departments on training and disciplinary issues.
• Provide leadership and guidance to team members and manage direct reports’ performance toward the achievement of overall team objectives.
• Provide input in the update of fleet policies, processes, and procedures.
• Manage the insurance function and ensure adherence to all agreements by the insurers/brokers.
• Ensure proper repair and servicing of the vehicles at any time there is a mechanical fault, making thorough verification and comparison before seeking approval.
• Performing daily vehicle inspections and developing templates to monitor the wear and tear of our vehicle and ensure that everyone conforms to the policy standard of vehicle usage.
• Conduct pre-trip, during-trip, and post-trip inspections of all vehicles operated in the organization.
• Generate a quarterly service and maintenance schedule for all company vehicles.
• Review insurance policies, identify gaps, and recommend necessary programs to fill gaps.
• Liaise with relevant stakeholders for required data for the renewal and administration of all policies – properties and employees’ cover.
• Prepare yearly insurance budget for management’s approval and manage the renewal process of all insurance policies and their administration
• Manage brokers' and insurers' relationships and ensure adherence to contract terms and service

Educational and Professional Experience

• First degree or equivalent in a relevant discipline.
• Postgraduate/ professional qualification in a related field will be an added advantage.
• Minimum Eight (8) years’ work experience
• Sound knowledge and working experience in Fleet Management, workshop coordination, and Insurance. level agreements by the insurers/brokers

Required Skills and Competencies

• Ability to manage multiple responsibilities to completion with tight timelines.
• Strong communication (verbal and written) skills, and Interpersonal Skills
• Team building, action-oriented, and time management
• Good negotiation skills.
• Organizing & Coordinating
• Integrity & Trustworthiness