Front Desk/Admin Executive at HR Aid

Core Responsibilities

• Understand the firm’s products and services.
• Monitor and maintain office equipment and inventory supplies. Order replacement supplies as needed.
• Ensure adequate control on all purchases, repairs etc. including cost control.
• Maintain and ensure an updated Assets Database.
• Create, update, and maintain records and databases.
• Ensure proper filing and documentation of the firm’s documents.
• Ensure day-to-day running of all company assets.
• Ensure a conductive working environment.
• Carryout routine audits on all company assets for adequacy and depreciation purposes
• Prepare reports on expenses, office budgets, and other expenditures.
• Process logistics, accommodation, and other travel requirements for business travel
• Coordinate the timely delivery of valuation reports and other such packages to clients using the most effective means of transporting the documents.
• Oversee provision of office requirements and refreshments during trainings, meetings, etc.
• Oversee and prepare expense reports and budgets.
• Responsible for taking minutes of meetings, communicating same and following up as required to everyone when needed.
• Attend to clients and visitors to the company premises.
• Receive and dispatch incoming and outgoing documents and packages adequately.
• Greet guests and provide them with excellent customer service.
• Answer all client questions and incoming calls and redirect phone calls to the appropriate department and take down messages.
• Accept all letters and packages and distribute them to their appropriate departments.
• Ensure the office environment (both internal and external) is kept clean and tidy.
• Ensure the guest rest rooms and other guest facilities and kept and clean and in good condition.
• Take up other duties as assigned (travel arrangements, schedules etc.) by the Branch Head and Head of Accounts & Office Administration.