Grants Coordinator at Norwegian Refugee Council (NRC)

Job Identification Number: 5764
Location: Maiduguri, Borno
Job Schedule: Full time
Job Category: Donor relations
Reports To: Grants Manager
Project Number: NGFP0000
Duration and type of contract: 12 months with the possibility of extension

Background

• All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability.
• These attitudes and believes shall guide our actions and relationships.

Role and Responsibilities

• The purpose of the Grants Coordinator position is to provide essential grant management support
• In delivering quality programmes in line with the NRC Country Office strategy and plan of action.

The following is a brief description of the role:

• Adherence to NRC policies, guidance and procedures
• Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents (including through the grants database - forthcoming)
• Contribute to the development and revision of funding proposals, budgets and donor reports
• Be updated on donor priorities and track and share relevant calls for proposals
• Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations
• Contribute to continuously improving internal grant management systems
• Coordinate the development and distribution of internal reports
• Contribute to Project Cycle Management trainings and usage of the NRC Project Cycle Management frame work in the Country Office as delegated by the Grants Manager.
• Support external donor audits.
• Represent with relevant partners and donors as delegated.
• Promote the rights of IDPs/returnees in line with the advocacy strategy.

Specific Responsibilities
Documentation and Reporting:

• Prepare reports for donors, partners, and government on program progress, ensuring all reporting requirements of donors are delivered on time and in a quality manner.
• Ensure quality of program writing, including program activity plans, reports and informal updates.

Program Quality:

• Maintain program files and ensure copies of donor concept notes, proposals, contracts and reports are correctly filed.
• Ensure that all programme staff are aware of requirements and conditions of grant agreements and contracts, through the use of grant opening/mid/closing meetings and other methods.
• Ensure that grant coordination systems and processes are successfully implemented across the life of the grant.

Program Development:

• Contribute to program design to ensure standards are met
• Support the Grants Manager with the development of strategy and/or position papers.
• Work with programme teams to draft concepts and proposal
• Ensure that the parts of the budget related to program outputs correspond with the proposal narrative before submission for review.

Communications and Representation:

• Develop and implement communications strategy in conjunction with the Regional Head of
• Programme Support.
• Ensure compliance with all donor/organizational communications initiatives.
• Facilitate information sharing among internal audiences.

Critical Interfaces:

• By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons.
• Relevant interfaces for this position are: Examples PMs, PD, Finance, CD, Log Manager, AMs, PAA, PA, M&E Head of Programme

Competencies

• Competencies are important in order for the employee and the organisation to deliver desired results.
• These are skills, knowledge and experience that are important for effective performance. They are relevant for all staff and are divided into the following two categories:

Professional competencies:

• University degree in relevant discipline
• At least 5 years of relevant experience within field of expertise
• Relevant experience from the project management in the humanitarian sector
• Experience from working with humanitarian and development donors
• Good understanding of donor rules and regulations
• Skills and experience in report and proposal writing
• Strong communication, coordination and interpersonal skills
• Strong analytical skills (data and financial)
• Ability to mediate in high-stress scenarios with competing interest
• Excellent written and oral communication skills in English
• Above average computer skills

Behavioral competencies:

• These are personal qualities that influence how successful people are in their job.
• NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position: Planning and delivering results, Managing resources to optimize results, Influencing, Handling insecure environments

Performance Management

• The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC

Performance Management Manual:
The following documents will be used for performance reviews:

• The Job Description
• The individual Work- and Professional Development Plan
• The Competency Framework