Group Administrative Secretary at Lonadek

Job Brief

• We are seeking to engage an experienced Group Administrative Secretary, the ideal candidate should have a proven track-record of providing administrative support and coordinating various tasks within the group.

Job Description

• Perform general clerical duties, such as answering and directing phone calls, taking messages, handling correspondence, organizing and maintaining files, scheduling appointments, and managing calendars.
• Provide administrative assistance to executives or department managers, including preparing reports, and presentations, drafting/editing correspondence, filing/paper management, bookkeeping, typing, equipment handling, customer service, research, and self-motivation
• Coordinate office activities and operations, including ordering and maintaining office supplies, managing office equipment, overseeing the maintenance of office facilities, and arranging for repairs when necessary.
• Schedule and organize meetings, conferences, and events, including preparing agendas, taking meeting minutes, arranging logistics, coordinating travel and accommodations, and ensuring all necessary materials and resources are available.
• Maintain accurate records and databases, such as employee records, attendance logs, expense reports, and inventory lists. Ensure confidentiality and security of sensitive information.
• Communicate effectively with internal staff, external clients, and vendors, both verbally and in writing. Handle incoming and outgoing correspondence promptly and professionally.
• Collect, analyze, and summarize data and information, and prepare reports as required. Update and maintain databases, spreadsheets, and other records.
• support for various projects and initiatives, such as research, data gathering, documentation, and coordination of tasks.
• Technology and Software Proficiency: Utilize various office software and technology tools, such as word processing, spreadsheet, and presentation software, email and calendar systems, and database management tools.

Requirements

• Bachelor's Degree or it's equivalent in an administrative-related course
• Must have 2-4 years as an Administrative Secretary. Experience in Energy & Power sector is an added advantage
• Possessing any of these certifications would be an added bonus ICSAN,CMS, or NIM
• Proven secretary experience.