HR Administration Support at Terra Energy Services Nigeria Limited

Duties responsibilities

• Manage administrative office and functions for the ER/IR team members
• Act as liaison and administrative interface between ER/IR and HR office department intermediaries.
• To support the ER/IR team in providing a wide range of administrative and organizational support.
• To maintain an organized system of tracking, monitoring, prioritizing task and targets, making sure they are achieved.
• Prepare the annual ER/IR budget
• ER/IR budget holder
• Properly register all ER/IR vendors in the system and ensure prompt payment of service and material invoices are paid on time.
• Raise service entry requests and other functions in SAP EP Blueprint
• Raise all Financial Invoices for Union activities purposes
• Carry out local ordering, contracts processing and various ancillary duties
• Raise request for cash advances, monitor expenses and prepare reconciliation/settlement
• Maintain good record keeping for all payment made and received.
• Provide administrative and business support services to line.
• Establish and maintain efficient filling and retrieval systems for the team.
• Liaise with immigration, travel services and BTI for ER/IR travelling.
• Raise local flight /accommodation ER/IR consultants
• Raise transport request for ER/IR as required for business visits and ensure proper journey management is in place.
• Logistics and Material Support – Expedite materials requirement for ER/IR.
• Sustain the tempo of good communication and cordial working relationship with ER/IR staff, HR team, and various external contractors
• Ensure compliance with SPDC security policy and follow up on all HSE recommendations. To support the aims and objectives of SPDC, her values, success factors such as excellence and competence, professionalism, flexibility, respect, accountability, and balance.
• Support and promote diversity and inclusiveness

Qualifications

• University degree/Higher National Diploma in any relevant Discipline
• Previous experience in an HR/ Administrative or related position
• Familiarity with office machines (e.g., fax, intercom, printer etc.)
• Knowledge of office management
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Customer service orientation

KPIs:

• 100% Adherence to IOGP Life Saving Rules
• Quality Admin support services
• Budget and financial performance
• Vendors Management
• Customer Service management
• Meetings/functions