HR Administrative Assistant/Front Desk at Polybel Limited

The HR Administrative Assistant/Receptionist provides oversight and direction for daily activities which include administrative and front desk duties within the office. Tasks include, but not limited to general support with board communication and logistical support pertaining to customer service and other divisions. Will assist with coordinating monthly company meetings and annual meetings. Responsible for supporting recruitment and onboarding new hires within the company.

Principle Accountabilities

• Assume front office duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriate.
• Route all incoming mail to employee’s mailbox. Date stamp if necessary.
• Receive and properly receipt all cash or checks from customers or employees
• Coordinate Board of Directors travel, lodging accommodations, training registration and per diems as requested with appropriate approvals.
• Maintain appropriate interpersonal relationships with employees, peers and consumers.
• Composes, copies, and distributes routine correspondence and memoranda, reports, documents, and printed forms.
• Coordinates Human Resources functions including advertising and recruitment for professional, technical and support staff: ensuring compliance with federal, state and local laws affecting employment; administering employee benefits, assisting employees with benefit enrolment and questions, maintaining personnel files, and maintaining company job descriptions.
• Assist with maintaining a filing system to ensure ability to quickly retrieve information as needed. Maintains all personnel records in accordance with Federal policies Oyo State Laws
• Implementation and administration of policy and procedures to increase staff efficiency.
• Coordinates office services and maintenance (copiers, postage and building maintenance issues)
• Prepares outgoing mail/deposits for daily pickup from courier services.
• Managing our recruiting process to include applicant tracking, scheduling interviews, and managing on-boarding of employees.
• Provide support for monthly board meetings and Polybel Annual meetings to include and not limited to the use of Call to Order meeting software and catered lunch when required.
• Manages scheduling, preparations and clean-up of conference rooms, Kitchen/break room and monitoring clean up daily.
• Complete all other duties as assigned by the Management