HR Administrator (South South / South East) at Kyosk Digital Services

Role Profile

• Responsible for providing administrative support to assist the execution of the administrative function within the business.
• The incumbent will perform clerical work and support the HR & Admin Department with department projects, data management and other general office duties.
• The role holder will handle a wide range of administrative and support related tasks.

Key Responsibilities
Operations Management:

• Organize and schedule meetings, interviews, and appointments, champion the organization of key office events.
• Make travel arrangements, such as booking flights, cars and making hotel reservations.
• Coordinate the needed technology and supplies for the office and warehouses.
• Support the warehouse team in setting up including furniture acquisition, supplies sourcing and supplier management including water providers, sanitary services and cleaning services.

Compliance:

• Manage all operational licenses and insurance contracts for office facilities ensuring that renewals are made promptly.
• Ensure health and safety standards are properly observed during operations.

Finance Support:

• Assist in processing orders to vendors and service providers. Submit and reconcile expenses reports and monitoring invoices.
• Coordinate with the finance team on the payroll information management, preparation and payment.

Records Management:

• Manage the company’s filing system to ensure that all operational documents are properly filed and easily accessible.
• Ensure all staff files are complete per the HR and Audit requirements
• Frequently update employee files in line with key changes in personal information and or organization requirements.

HR Administration:

• Assist in the preparation and issuance of field employee contracts; facilitate employee exit including the issuance of clearance forms, collection of work tools and coordinate with the finance team for payment of final dues.
• Conduct exit interviews in specified formats and share the feedback with the HR and Admin Manager. 

People and Facility Management:

• Support in coordinating staff engagement/motivation initiatives and welfare activities.
• Draw up a social calendar for staff initiatives that include staff parties/events, team building, sports programs and social activities.
• Involved in ensuring the Office Space is adequately equipped with required items such as toiletries, stationeries, etc.

Minimum Requirements & Key Skills

• Bachelor's Degree in Business Management or a related field
• Diploma in Human Resource Management and member of the Human Resource Professional Body is an added advantage;
• A minimum of three (3) years working experience gained in an administrative role
• Demonstrate a high degree of integrity, sensitivity and confidentiality when dealing with internal and external parties;
• Strong ownership mind-set and ability to work in a self-directed manner;
• Excellent verbal and written communication skills;
• Able to prioritize, and manage time efficiently.

Desired Competencies:

• Analytical Thinking
• Detailed oriented
• Goal Orientation
• Problem Solving Skills
• Great Interpersonal Skills
• Strong Planning & Organization Skills
• Team Player
• Tech Savvy.