HR Assistant - Abuja at Medecins Du Monde

MAIN RESPONSIBILITIES 

HR Support

• Manage staff leave requests, track attendance, and maintain accurate records.
• Ensure timely submission of time sheets, overtime, salary advance and HR administrative processing ang filing.
• Assist in updating national staff HR records and maintain soft and hard copies in official files.
• Provide guidance to employees on MdM policies and procedures to ensure compliance.
• Facilitate internal and external audits and reviews to ensure compliance with MdM procedures and documentation.
• Assist in facilitating recruitment procedures.
• Coordinate onboarding and offboarding processes for new employees.
• Assist in organizing internal and external training programs.
• Coordinate with Field HR/Admin to ensure timely distribution of timesheets, payslips, and contracts to field bases.
• Upload documents to SharePoint and maintain accurate filing systems.
• Create and maintain databases to support HR activities.
• Ensure important communications are posted on the board.

Administration

• Coordinate with HR Officer to track all visas expiry dates and extensions.
• Assist in tracking all incoming and visiting expats movements for NIS reporting.
• Liaise with logistics to ensure that the guesthouse is running effectively. Arrange the guesthouse or hotel rooms to accommodation all visitors as needed.

OTHERS:

• Assist in event management: Arrange meetings, seminars, or workshops.
• Perform administrative tasks such as filing, and scanning of documents.
• Comply with MdM policies and practice with respect to code of conduct, safety and security and other relevant policies and procedures. 

This role will supervise Cook/Cleaners (Guesthouse & Office) with oversight of the Human Resources Officer.

He/she works under the supervision of the Human Resources Officer.

REQUIRED QUALIFICATIONS

• BSC in Business Admin, Human Resources Management, or similar education. 
• Minimum of 2 years of professional experience in HR
• Experience of 1 year minimum in a similar position with an INGO is required (with MDM is an asset).
• Experience in conflict or difficult contexts a distinct asset.
• Excellent computer skills in Excel particularly (database management)
• Languages:
  • English: mandatory
  • Hausa and Kanuri: recommended.
  • French: an asset

Because of the emergency relief nature of MDM’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions.

The employee shall respect Médecins du Monde - France’s schedule and Terms and Conditions of Engagement for National Staff and is expected to be available anytime in order to answer to an emergency situation and be flexible and available beyond normal working hours if requested.

Please not that this is an urgent vacancy and candidates will be selected on a rolling basis.