Human Resources (HR) & Administrative Manager at Chris Ejik Group of Companies

Essential Job Responsibilities

• Responsible for Maintaining and enhancing the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
• Manages payroll process and performs accounting-related tasks.
• Provide strategic and operational leadership in a variety of areas, which include systems of learning, leadership, performance, succession and development, as well as acquisition and development of talent aligned with the company’s strategy and HR talent management through sourcing, engaging, development, implementation and evaluation.

Essential Job Duties

Employee Relations and Payroll:

• Maintain the work structure by updating job requirements and job descriptions for all positions.
• Ensure planning, monitoring, and appraisal of employee work results by scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
• Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations and maintaining records.
• Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with current policies.
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)

Performance Management:

• Advise managers and supervisors on all the processes of performance management, including planning, monitoring, developing, and rewarding performance as well as the rating process.
• Provide assistance to managers in development of performance improvement plans.
• Provide technical guidance and advice to management officials concerning performance appraisal cycles and associated program requirements.
• Advise managers and supervisors on legal or regulatory requirements or entitlements related to performance management matters.
• Administer the performance review program to ensure effectiveness, compliance, and equity within the organization.
• Identify skill gaps and recommend appropriate training to relevant personnel.
• Assist in organization and facilitation of training activities for employees at all levels.

Talent Acquisition:

• Lead Chris Ejik Group Talent Acquisition, Learning and Workforce Development Teams.
• Develop recruitment and sourcing strategies that result in achievement of the company’s strategy.
• Ensure recruiting and sourcing are providing the appropriate level of support and are valued by within and outside the organization.
• Maintain relationships with third party vendors for staff needs.
• Analyzes and reports on recruitment metrics.
• Maintain organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes
• Prepare employees for assignments by establishing and conducting orientation and training programs.

Compensation and Benefits:

• Evaluate employee benefits policies to assess whether they are current, competitive, and legal.
• Maintain employee benefits programs and inform employees of benefits by studying and assessing benefit needs and trends;
• Maintain a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.

Administrative:

• Ensure the maintenance of the company’s fleet and adequate security for company’s property and assets.
• Supervising day-to-day operations of the administrative department and staff members.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Perform other duties as assigned by the Executive Director.

Requirements

• Candidates should possess Bachelor's Degrees with 7+ years relevant work experience.