Information Management Lead III at Scruples Resources

Main Functions

• The Project Information Management (PIM) Lead is accountable for planning and execution for all aspects of Project Information Management (PIM) within the project.
• The PIM Lead also provides Leadership that guides the Project Team and FEED/Engineering, Procurement and Construction (EPC) Contractors to ensure compliance with Contracts and Company Project Information Management standards across all project Phases (front end engineering design (FEED), EPC, Turnover, and Handover).
• The PIM Lead works to ensure requirements are planned, delivered, and communicated across all project life-cycle phases, through to Handover to Operations and stewards Company Electronic Document Management System (EDMS) (UDOCS) and Roll-Out Project Information Management expectations.

Tasks and Responsibilities

• Develop and Maintain the Information Management Plan, and supporting procedures, templates and guidelines
• Interface with Project Information Management Advisor and stake holders to ensure Company Expectations are met including overall strategy, staffing plan and resources to support the plan (e.g. roles and responsibilities, activities, training, related specifications and procedures, check lists, databases, central files, user guides, etc.)
• Champion and coordinate Company Project Information Management standards
• Assure Project Information is timely controlled, accessible and current at all project locations
• Review standard contracting, procurement and project management documents and procedures to ensure they include clear communication of Information Management and Document Control standards and requirements
• Ensure Project Team EDMS is effectively utilized to support project execution, Commissioning, Start-Up and Operations
• Ensure Master Document Register (MDR), Supplier Master Document Register (SMDR), and Document Distribution Matrix (DDM) requirements are implemented and maintained
• Coordinate Information Technology (IT) issues associated with establishing the Project Information Management System and related IT databases and tools
• Maintain Information Management processes including performance measurements, reporting and assessment of Contractors IM (Information Management) /DFO and determine gaps/recommendations
• Until the Project Documents For Operations (DFO) Coordinator position is staffed, provide DFO planning and act as the primary contact point for document turnover from the contractor to the Project Team (PT) and handover to operations
• Bring to the attention of the Project Team management any issues that could potentially impact final documentation quality, cost or schedule
• Perform internal audits within the Project Team and external audits of Contractor and Sub-Contractor teams, and ensure resolution of issues raised
• Drives and promotes capital efficiency on stewarded projects

Skills and qualifications

• Bachelor’s or Master’s degree required
• Experience working in areas of technical administrative support and document management, including working experience with IT systems and tools
• Experience working in project technical information management assignments
• Expert level proficiency in Project Information Management skill area within Oil and Gas Industry
• Skill and experience in supervision and training of Information Management / Document Control personnel in an Oil and Gas industry project team
• Understanding of information and documentation needs and uses in operating oil and gas facilities
• Experience in a Production, Refining or Chemicals operations technical support organization is desirable
• High skill in written communications including proven ability to create procedures, guides and training
• Strong influencing, consulting, mentoring, analytical, and computing skills.