Logistics Coordinator (M/F) at Medecins Du Monde

Location: Maiduguri, Borno
Fixed-term contract: 6 months
Starting date: 1 July 2021

Job Description

• Under the supervision of the general coordinator, you lead the development of the country program logistics strategy and ensure its timely implementation.
• You provide logistics guidance, advice and support to all program and field sites and to the logistics staff in these locations.
• You ensure that MdM’s policies, systems and guidelines are implemented, used and adhered to by the team.
• You also manage and supervise the logistics team composed by national staff and expatriates.

Responsibilities
Your main responsibilities are:

Logistics coordination:

• Define and implement the logistics tools, processes and procedures and ensure that everyone is trained and abides by these processes
• Assist the field teams in scheduling all logistics activities required to reach projects objectives and deadlines
• Provide input on logistics matters to the coordination team for proposals and report writing
• Ensure that the monthly logistics reporting documents and forms are upkept and sent to HQ
• Communicate regularly with the logistics team and the general coordinator to achieve a thorough understanding of the priorities within the logistics activities

Program activities:

• Perform the role of technical advisor at country level and take final responsibility for all logistics tasks
• Be responsible for the appropriate selection (in collaboration with the logistics advisor in HQ), installation, use and maintenance of equipment
• Take part in any assessment as per required
• Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses
• Support the program teams, particularly on transportation, fleet management and local medical supply

Procurement, supply chain & asset management:

• Oversee the full scope of the supply chain management for support and activities requirements within the country
• Liaise with HQ purchasing department for international procurement
• Along with the finance coordinator, be in charge of the implementation and follow-up of logistics procedures and donor compliance
• Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports
• Guarantee that all relevant documentation is available on MdM sharepoint for remote revision
• Reinforce local supplier relationships and keep supplier database up to date
• Ensure systems mitigate risks from corruption and insecurity
• Oversee the general fleet management processes
• Guarantee an uniterrupted energy supply on all bases through the proper maintenance and use policies of the generators
• Maintain a continuously updated equipment list for the mission

Team management:

• Define the logistics department staff set up and draft job descriptions
• Be responsible for the functional management of specified logistics staff in accordance with HR policies and procedures
• Ensure good communication within logistics team and be responsible for the technical support of all logistics staff
• Be responsible for the capacity building and training of all logistics staff
• Brief and debrief staff on logistical and technical aspects of the mission

Safety and security:

• Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures in-country
• Perform security briefings to all national and expatriate staff joining the mission
• Be responsible for the safeguarding of all MdM premises, ensure premises are safe for staff occupation
• Report any security incidents to the security focal point

Representation and reporting:

• Represent MdM and network among other organisations and at a national level
• Attend national logistics and/or security related external meetings (clusters, Humanitarian Forum sec meeting…)
• Consolidate logistics reporting and prepare monthly logistics report
• Organise regular meetings with each logistics team (Maiduguri and Damboa)

Profile

• Diploma / Certificate in Logistics Management (such as Bioforce Institute)
• At least 3 years of professional experience in logistics including at least 1 year at coordination level
• Experience in working in an international NGO in emergency contexts
• Experience in fleet management, security, supply chain and stock
• Experience in managing a large team and work in an international setting
• Negotiation skills
• Good writing and communication skills
• Excellent organizational skills
• Ability to work quickly, under pressure, and with short deadlines
• Able to work and live in a volatile security context
• Excellent knowledge of Microsoft 365 environment
• Languages: fluent English (written and spoken) mandatory.
• You embrace the core values and support the proactive philosophy of Médecins du Monde.

Gross Monthly Salary

• 2 845 euros. Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing - 22.5 RTT (recovery days) per year
• 5 weeks of paid leaves per year
• Health insurance (60% covered by MdM and 40% by the employee)
• Insurance (repatriation…)
• Punctual teleworking agreement (40 days/year - minimum of 6 months seniority required).