Logistics Supervisor at Medecins Sans Frontieres

Location: Anka, Zamfara
Employment Type: Full-time
Job Type: Definite (12 months renewable)

Main Objective and Responsibility of the Position

• Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Accountabilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks.
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

MSF Section / Context Specific Accountabilities

• Manage the preventive maintenance plan of all the facilities in the project.
• Prepare contracts related to the logistics departments and submit them to the techlog manager for approval.
• Updates the job request follow-up sheet and share it monthly with the techlog manager.
• Assist colleagues in the use of ICT equipment.
• Ensures the proper functioning of CCTV.
• Monitoring of the internet connectivity.
• Establish the roster for the drivers.
• Prepare the monthly vehicle and generators fleet report.
• Maintains cars and generators.
• Monthly update of equipment inventory.
• Identifies all rehabilitation needs within the project and submits them to the techlog.
• Report on the “transport” and “Construction” part of the LRT
• Prepares and submit weekly cash forecast after the approval of the techlog manager.

Requirements
To apply for this role applicants MUST meet the following criteria:

• Essential Secondary Education and Formal Technical Training
• At least one year in MSF or 2 years in a similar post out of MSF
• Essential computer literacy (word, excel)

Languages:

• Mission language essential; local language desirable.

Competencies:

• Results & Quality orientation, Teamwork and cooperation, Behavioural flexibility, commitment to MSF principles, stress management.