Logistics Supervisor at Medecins Sans Frontieres

Main Objective and Responsibility of the Position

• Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infra-structures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Accountabilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices.
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

MSF Section/Context Specific Accountabilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices.
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards.
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his/her activities.
• Monitoring the maintenance of all equipment (energy, watsan, communication, biomed, etc.)
• In cooperation with the ICT officer ensure infrastructure of IT and communication in project as well as ensuring back-ups and update.
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks.
• Ensure daily and weekly checks are performed and followed up.
• Instructing and monitoring drivers on correct driving habits and standard checks.
• Managing and following up orders which include collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, making local purchases according to MSF supply procedures, and ensuring reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.
• Receiving and prioritizing job requests and ensure they are completed in a timely manner.
• Ensure that applied security and safety measures are well implemented in the project and adhered to by all members of the team.
• Support the Project Coordinator with regular updates and reports on relevant security and/or safety incidents within the area of operations.
• Participate in monthly reports according to guidelines (SITREP, LRS etc.).

Requirements (Qualifications / Experience / Knowledge)
To apply for this role applicants MUST meet the following criteria:

Education:

• Essential Secondary Education and formal technical training.

Experience:

• At least one year in MSF or 2 years in a similar post out of MSF.

Languages:

• English essential, Hausa is desirable.

Knowledge:

• Essential computer literacy (word, excel).

Competencies:

• Results and Quality Orientation, Teamwork and Cooperation, Behavioral Flexibility
• Adhere to MSF Principles, Stress Management.