M&E Officer at International Rescue Committee (IRC)

Job Overview/Summary:

The purpose of the M&E Officer position is to coordinate the collection, compilation, consolidation, and analysis of data to track programs/ projects activities, monitor progress and support impact measurement.  S/he will also conduct development research, engage in reflective practice, and generate lessons from projects/program and prepare M&E plans for the sectors.  S/he is responsible for establishing and ensuring better field level data management systems for the core program s/he assigned to and coordinates the proper and timely evaluation of project objectives/impact.  S/he will contribute to the existing client response mechanisms and ensure program staff participation in M&E activities.  The position holder will closely work with sector manager(s), front line staff, and community/facility volunteers.  S/he also will work closely with the M&E unit on technical matters and reports to the Senior M&E Manager and the Outcome manager(s).

Major Responsibilities:

Program/project design and learning (20% of time)

• Participate in program/ project design especially in developing log frames and contribute learning from previous projects
• Responsible for the development and continuously project M&E, and impact measurement tools and systems on timely fashion.
• Support to develop and make sure all the projects, has tested monitoring tools that capture both program activity and indicators progresses.
• Take part in diagnostic studies, evaluations and surveys;
• Responsible for organizing periodical ongoing level data review, reflective practice, evaluation and progress monitoring events by involving communities and local partners;
• Responsible for organizing panel monitoring and/or similar M&E events to ensure accountability to the target community, with relevant stakeholders including communities and ensure their dissemination to concerned parties;
• With support from the M&E Manager, Outcome manager(s) and coordinator, establish and maintain project level information management system;
• Contribute to designing strategy to collect field level information required by IRC, donors and/or stakeholders;
• Responsible for proactively ensuring networking and sharing of lessons from the core program with strategic partners and other stakeholder including government;
• Responsible for coordinating synergy and cross-learning among different projects;
• Responsible for cross fertilizing learning among projects by regularly producing (compiling) summary monitoring reports and sharing to staff and partners.

Monitoring and evaluation (50% of time)

• Responsible for tracking progress against monitoring work plans;
• Coordinate the field level community participatory monitoring and evaluation, reflective practice and impact measurement;
• Responsible for ensuring the on-time execution of projects major monitoring and evaluation events including but not limited to baseline survey, mid-term evaluation, final evaluation, data quality audit and field supervision;
• Responsible for providing technical support to staff and partner organization on information management system, proper data collection and record keeping;
• Responsible for updating M&E plan timely and provide feedback to program staff on status and quality of implementation.
• Responsible for monthly and/or quarterly performance indicator analysis, including generation of reports as well as presentations for staff related to on-going performance;
• Responsible for conducting regular data verification exercises to ensure reporting and collection of quality data;
• Responsible for verifying entered data for completeness, correctness, and consistency and follow up on any data quality issues;
• Responsible for documenting findings from data quality audits and store in project files to ensure collective and sustainable access;
• Actively participate in and contribute to M&E team activities, system assessments, development and implementation of new systems and/or tools aimed at strengthening overall M&E practices at IRC Nigeria;
• Responsible for closely working with staff to ensure they follow correct procedures and criteria during beneficiary registration;
• Accountable for the recruitment of enumerators and support in other survey including engagement of consultants;
• Contribute to providing M&E inputs for report written during project implementation;
• Responsible for periodically conducting reflective practice forums at field office/ project level and compile lessons from project implementation processes.

Information management and reporting (10% of time)

• Support in establishing and maintaining project information management system;
• Responsible for submitting data set to update country office wide program database on monthly basis;
• Responsible for compiling regular project monitoring report, including lessons learned, prepared by different projects and application of evaluation recommendations;
• Support to ensuring all projects have downward/ forward client responsiveness mechanisms and works with project staff to make sure its implementation;
• Responsible for compiling quarterly, biannual and annual tabular, and narrative reports (as required by project stakeholders) on projects’ accomplishments by cost and alert the management for special deviations from the plan.

Capacity building and supervision (10% of time)

• Responsible for providing assistance to local partners in designing monitoring and reporting tools and establishing database management systems.
• Responsible for the orientation of front-line staff, partners’ staff and volunteers on the monitoring tools and train them how to use data for decision making;
• Accountable for coaching, mentoring, and supervising assistant M&E Officer/s (if applicable),
• Responsible for her/his subordinate/s in completing performance management activities including performance planning, monitoring, and annual performance appraisals;

Perform other duties assigned by the supervisor (10% of time)

• Perform other task related assignment proposed by his/her supervisor/s

Key Working Relationships:

• Position Reports to: Senior M&E Manager, Outcome manager(s)
• Position directly supervised by: Senior M&E Manager
• Indirect Reporting: M&E coordinator, Field Coordinator

Qualifications

• Degree in statistics, computer science/information management/or any other related field;
• Excellent computer skills are required (particularly Advanced Microsoft Excel, Access and Word);
• At least three-year experience working in monitoring and evaluation preferred;
• Strong data collection, analysis, and report writing skills required;
• Ability to work independently, think analytically and take initiative in solving problems;
• Ability to communicate technical issues effectively;
• Familiarity with log frame analysis and M&E plan;
• Experience in conducting assessment;

Desirable

• Working with highly vulnerable and displaced people would be added advantage;
• Good verbal communication skills in local languages and working knowledge of English;
• Most importantly, commitment to IRC values and principles;
• A strong team player with excellent interpersonal skills and the ability to work with groups of diverse backgrounds.