Partnership and Collaboration Officer at Jami Al Hakeem Foundation

Functions / Day-to-day Activities
The day-to-day activity of the Partnership and Collaboration Officer for J-HF Foundation are as follows:
Relationship Building:

• Cultivate and maintain relationships with potential funding partners, including donors, foundations, and corporations and sub-grantees.
• Network within the philanthropic community to identify new funding prospects.
• Attend events and conferences to establish connections and promote the organization’s work.
• Promote J-HF’s initiatives to potential partners with similar interest as J-HF Foundation

Grants Management:

• Oversee the entire grant lifecycle, from application to reporting.
• Ensure compliance with grant requirements and deadlines.
• Work closely with finance and program teams to track budget allocations and expenditures related to grants

Partnership Development:

• Identify and initiate partnerships with other organizations, NGOs, and businesses that align with J-HF’s mission and vision.
• Negotiate terms of partnership agreements and Memoranda of Understanding (MOUs).
• Collaborate with internal teams to ensure effective implementation of partnership activities.
• Work with the Program manager and Executive Director to gain and advocate for more partnerships.

Proposal Budgeting:

• Collaborate with finance teams to develop accurate and realistic budgets for grant proposals.
• Ensure that proposed budgets align with the organization’s financial policies and guidelines.
• Manage partner’s budget and track spending of partners to ensure it is according to the Budget approved.

Monitoring & Evaluation:

• Support gathering feedback from recipients for monitoring, evaluation, and learning purposes.
• Conduct necessary data collection and provide required information and data to the monitoring and evaluation department in the required format.
• When necessary, perform site visits to monitor Performance.
• When needed conduct financial and programmatic audits during implementation

Communication and Advocacy:

• Develop communication materials highlighting the impact of grants and partnerships for the J HF Foundation.
• Advocate for J-HF’s work through various channels, including social media, conferences, and publications.

Compliance and Risk Management:

• Stay informed about changes in regulations and compliance requirements related to grants.
• Identify and mitigate potential risks associated with grants and partnerships.

Database Management:

• Maintain an updated database of funding opportunities, partners, and relevant contacts.
• Track and report on the success rate of grant applications and partnership development efforts.

Capacity Building:

• Provide training and support to internal teams on best practices for grant management and partnership development.
• Keep abreast of industry trends and share knowledge within the organization Any other task assigned by the management.

Performance Measures
The performance of the Partnership and Collaboration Officer will be measured using the following:

• Track the number of grants secured within a specific period.
• Calculate the percentage of successfully acquired grants out of the total applications submitted,
• Measure the total monetary value of grants secured during a designated timeframe.
• Assess J-HF’s ability to secure grants from various sources, including government agencies, foundations, and corporate partners.
• Quantify the Officer’s success in initiating new partnerships aligned with J-HF’s goals.
• Measure the ability to maintain and strengthen relationships with current partners.
• Evaluate the overall quality of grant proposals in terms of sustainability,
• clarity, alignment with organizational goals, and adherence to donor guidelines.
• Assess the accuracy of proposed budgets compared to actual expenditures.
• Evaluate the Officer’s ability to optimize resources within the proposed budget.
• Evaluate how promptly the Officer submits required reports to funding partners.
• Assess the effectiveness of impact reports in showcasing the outcomes and success of funded projects.
• Monitor attendance and participation in relevant conferences, workshops, and networking events.
• Track the number of new contacts made at events and the subsequent development of these connections.
• Manage sub grantees of J-HF and provide technical support to J-HF’s partners.

Requirements

• Candidates should possess HND / B.Sc Degrees with 3 - 5 years relevant work experience.
• Prior experience with internationally funded projects is highly desirable.
• Demonstrated experience reviewing and negotiating budgets, reviewing financial reports, preparing for and monitoring audits, and file management.
• Proficiency in using Microsoft Office software, MS Word, Excel, PowerPoint, Outlook, etc. is required
• Ability to work under pressure and efficiently handle multiple tasks. PSEA and Safeguarding certificate
• Ability to work under own initiative or as a part of a team.
• Experience working in a conflict environment is a plus.
• Fluency in oral and written English is required.
• Fluency in Hausa and one of the languages spoken in North-East Nigeria is preferable.

Desirable skills:

• Honesty/ integrity
• Accountability
• Team player
• Ambition
• Professionalism
• Collaboration
• Creativity
• Attention to details.