Personal Assistant to the Managing Director at Brenhazy Limited

Main Tasks

• Diary management – outlook experience essential
• Booking meetings/appointments
• Business travel – booking flights, hotels, car hire, valet parking etc
• Organizing visas
• Arranging visa invitation letters to overseas visitors
• Maintaining MD’s travel log
• Maintaining MD’s planner
• Reconciling monthly expenses
• Check report produced by the receptionist for staff sickness/holiday is the correct update of the sickness absence report
• Fielding calls for MD & taking messages
• Organizing food/refreshments for business lunches
• Inputting and updating contact details into Outlook
• Managing MD’s office
• Carrying out research for particular projects as requested by MD
• Taking minutes at various management meetings & typing up minutes
• Purchasing various items for MD as and when required
• Paying personal bills for MD
• Organizing medical/dental appointments
• Organizing MD’s personal/family cars – insurance, MOT, servicing, repairs etc.
• Organizing MD’s personal hobby - hotels where required. Arranging flights/hotels
• Assisting MD with personal holidays/events
• Ad hoc paperwork & duties

Technical & Essential Skills

• Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
• Experience of working for Directors/Senior Management
• Excellent Diary Management with the ability to pre-empt and look ahead at all times
• Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint

Interpersonal Skills:

• Ability to multitask and experience of dealing with a demanding role and high-level workload
• Ability to prioritize work and manage time effectively and be proactive
• Excellent Organisational skills
• Communication skills – the ability to communicate well at all levels
• Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
• Self-motivated
• Ability to maintain a high level of discretion