Procurement / Administrative Manager at Brenhazy Limited

Description

• Manage and oversee procurement, administration, and operational functions for the Organization.
• S/he will ensure cost-efficient use and procurement of resources in accordance with policy and international best practices.

Job Responsibilities

• Identify potential vendors, develop specifications for the product, solicit bids, and with the procurement team, prepare an analysis of the bids and a final recommendation.
• Analyze and reconcile supplier’s invoices for all ordered and supplied goods and services ensuring they are adequately supported daily
• Receive participant listings from program teams and ensure they are reconciled and complete before attaching them to invoices for payment
• Working closely with Finance, and seeking out clarifications with suppliers on invoices
• Scan through the LPO book on a weekly basis and follow up with suppliers to submit any outstanding invoices.
• Post all issued LPOs into the given software daily
• Receive goods from suppliers and verify against the LPO in consultation with the users
• Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent billing for such services received accurately and in a timely manner
• Maintain an up-to-date and easily accessible filing system for all procurement documents
• Perform any other assigned duties.

Educational / Professional Requirements

• Qualification Good First Degree and preferably a Master’s Degree.

Work experience:

• Minimum of 8 years’ cognate experience 3 of which must have been in management. In-depth knowledge of procurement practices in the Oil and Gas industry, Construction & Engineering sectors.
• Ability to handle multiple tasks simultaneously with prioritization Attention to detail and understanding of supplier’s payment cycles/procedures
• A thought leader in maximizing business opportunities.
• Robust and high-level contacts of suppliers in the industry
• A good role model.

Competence Requirements:

• Excellent relationship management skills.
• Proven ability to advise and convince clients
• Excellent written, presentation, and oral communication skills.
• Proven experience working with minimum supervision
• Excellent intelligence-gathering skills.
• Excellent mentoring and people management skills.
• A team player.