Procurement & Logistics Officer at Rehabilitation Empowerment and Better Health Initiative (REBHI)

Background

• The project Promoting Access to Integrated GBV Services to Conflict Affected Communities in Borno State is a 8-month project (November 2022 - June 2023) funded by the Nigeria Humanitarian Fund (NHF) and implemented by the Rehabilitation Empowerment and Better Health Initiative (REBHI) in Bama LGA of Borno state.
• The project targets vulnerable populations in IDP camps and host communities in Bama with the aim of reducing suffering and vulnerability to GBV, SGBV & SEA for women and girls of reproductive age.
• The project will also support the co-ordination of the GBV sub-sector through co-ordination of the dignity kits technical working group (which REBHI leads) by assessing reviewing and implementing the needs of beneficiaries into the standardized dignity kits contents.

Job Description
Procurement:

• Arrange for procurement of equipment, supplies and services;
• Arrange for equipment maintenance and insurance as required;
• Ensure that contractual processes follow the stipulated NHF procedures;
• Physically clear and ensure delivery of equipment and supplies procured;
• Maintain an equipment and spare inventory including verification and transfer when required.

Administrative Support:

• Serves as point of contact for logistical and administrative needs in the office.
• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
• Provide support to international consultants as concerns communication, contracts, agenda, visas, hotel reservations, etc.;
• Maintain records on all project personnel/national consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures;
• Prepare and issue contracts;
• Make pertinent logistical arrangements for the prompt and effective implementation of activities;
• Maintain files and records;
• Arrange external and internal meetings.

Financial Management:

• Prepare requests for advance of funds and/or direct payments;
• Monitor budget expenditures and maintain a proper record of budgets and spending;
• Prepare proposals for budget revisions;
• Prepare and submit expenditure and budget status reports;
• Liaise with internal or external auditors wherever required;
• Prepare reports as scheduled and special reports as required for budget preparations and audit;
• Advise and assist international and national consultants and others on all aspects of allowances, travel claims and other financial matters and calculate payments due for claims and services;
• Undertake other financial and administrative tasks on an ad hoc basis.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years work experience.