Procurement Officer at Simba Group

Key Elements of the Role

Report to the Finance Director

• Identify and develop best-in-class suppliers.
• Coordinate with project team & suppliers to shorten ordering and supply lead-times to meet project delivery timelines.
• Closely monitor the fluctuations in international market and propose the strategy for procurement to HOD for efficient decision making
• Drive Productivity within the team & manage Inflation.
• Preparing proposals, requesting quotes & negotiating purchase terms and conditions.
• Preparing and issuing purchase orders and agreements.
• Monitoring supplier performance and resolving issues and concerns.
• Drive cost savings by lowering the total cost of acquisition through effective negotiations, value analysis and process improvements
• Establish and maintain good supplier and internal customer relationships that foster an environment of collaboration and trust
• Plan, track and manage orders to meet delivery requirements.
• Preparation of comparison table, evaluation against their proposal and negotiation with vendor for timely delivery with required level of quality of material meeting the expectations / Technical Specifications
• Coordinate the new vendor registration and supervise the application to finance department for
• Work with team members to ensure compliance to the SOP on Purchase Documentation and ensure to file the documents for Audit compliance.
• New supplier development for alternate materials / current supplies locally.
• Supervise the submission of documents to finance department for payment like, indent, PO and work completion certificate etc.
• Provide management reports and key performance data and monitor cost savings
• Manage relationships with suppliers and select and develop new suppliers
• Negotiate and manage contract terms with suppliers to ensure value for money, quality standards and delivery terms with technical and operational input from stakeholders and colleagues
• Work with suppliers and have a process in place to measure effective performance, quality and compliance. Measure against KPI criteria if these exist
• Ensure professional and consistent supplier management is applied across the supply base in line with the purchasing policy

Desired Skills & Experience

• Bachelor’s degree in Suppy Chain, Business Administration, or a related field
• Minimum of 3 years proven work experience in the Procurement role
• Excellent relationship management skills with the ability to engage, negotiate and manage key stakeholders and suppliers
• Strong communication, interpersonal and influencing skills
• Strong analytical skills and problem solving abilities
• Results orientated with the ability to plan and deliver against project deadlines
• Commercially and financially aware with experience of managing budgets
• Contract management and supplier experience
• Good time management skills.
• Be a good team player
• Good knowledge of Microsoft office packages