Production Pharmacist PC1 at PZ Cussons

Job Grade:

6

Department:

PERSONAL CARE

Site Location:

IKORODU

Department Strategic Objectives:

• To ensure production of good and quality products.
• To ensure proper planning of labour and resources for production.
• To coordinate the activities of Team Leaders and ensuring effective synergy in manufacturing operation.
• To effectively manage the workforce and critically analyse material usage regimes in the operations - ensure that all material variance issues are promptly addressed.

Job Purpose:

To plan and coordinate factory operations effectively to meet production plans and ensure that factory equipment, personnel, environment, raw and pack materials alongside finished products meet required GMP standard.

Dimensions:

• Turnover of unit
• Budget responsibility
• Team Size Other

Not Applicable

Headcount of over 30 Personnel and (40 temporary staff).

Reporting Relationships:

• Responsible to:
• Peer Relationships:
• Attach/Show organization chart

Responsible to the Manufacturing Manager.

Quality Manager; Store Manager; Maintenance Managers; Production Control Manager and Planners.

Internal & External Relationships:

• Identify the most significant ones
• Attach a preferred suppliers list if available
• Detail which networks the jobholder will be part of e.g. finance, category
• Collaborates with the Planning team in delivering the weekly agreed supply plan.
• Works closely with the quality control team, the procurement team, store team and Distribution centre to ensure the agreed plan is delivered within budget.

Supply chain

Job Context & Special Features:

• Explain any special features or context in which the job operates
• Detail any language or mobility requirements
• Very good computer skills(especially Excel, word, power-point, and access packages)
• Strong communication skills.
• Very good in handling numbers/figures.
• Ability to spot improvement opportunities fast.
• Good time management skills.
• Good interpersonal skills.
• Strong leadership skills.
• Strong technical skills
• Good Financial analysis skill

Principal Accountabilities:

• The key outputs of the job
• List in priority order if possible, typically 8-10. NOT a task list
• Any requirement for organizing & planning including own work and the allocation of resources
• Typical decisions made and if they are advisory or directly responsible for the outcome

• Leading the operation to achieve operational excellence in the key performance indicators(OEE, LTA’s, Conversion cost, Quality defect, Absenteeism)
• Driving improvements in the operations through effective leadership of the team thereby creating a conducive atmosphere for innovation.
• Ensuring that the personal care factory operates according to world class standards-safety, training, TPM, Housekeeping, Plant utilization, etc.
• Writing and updating key SOPs and getting these signed-off by the HOM whenever necessary. Also ensuring that sections/ units operate in accordance with laid down SOPs.
• Training his team members whenever necessary and ensuring effective skill development throughout the shift.
• Ensuring Proper documentation of all key KPI’s, including training records.
• .Ensuring that necessary templates for monitoring plant output and other performance criteria are updated regularly by the team.
• Checking all aspects of wastages and losses which impact negatively on departmental overheads and offering corrective actions to mitigate these.
• Championing Margin improvement activities in the department.
• Driving strict safety procedures through the shifts and ensuring that people do not cut corners in their day to day operation..
• Ensuring regular updating of event log sheet and enforcing corrective actions to address issues arising from tower operation on a timely basis.
• Responsible for the implementation of the management systems in the department.

Key Accountability: Occupational Health, Safety and Environment (OH&SE)

Key Activities:

• Ensure safe behavioural at work place around and be aware of the hazards in the workplace, and the control measures to reduce the risk associated with those hazards.
• Ensure an appropriate departmental safety audit is successfully completed every month to identify gaps and close same.
• To maintain procedures especially of potential emergencies peculiar to process operations to enable quick response to emergency situation if it occurs, and minimize its impact on the Health and Safety of employees, Contractors, other stakeholders and the environment.
• Ensuring mmediate reporting of all incidents involving or potentially involving injury to persons, damage to property or environment.
• Ensure co-ordination of factory safety activities

Performance Indicators:

• Zero loss time accident
• Risk assessment register of all identified risk.
• Record of monthy departmental safety audit report followed by action plan drawn to mitigate all identified gaps.
• Provision of relevant emergency procedures.
• Closure of incident reporting forms (blank and sample of already generated ones).
• Monthly meeting and generation of action plan

Key Accountability: To ensure effective and efficient coordination of Production processes to meet and deliver production      target and meeting all specified quality standards. 

Key Activities:

• Ensure proper interplay/management and effective planning of also effective utilization of all resources provided to achieve business goals.
• Ensure procedures are maintained and followed for all production activities.                       
• Ensure proper co-ordination of materials and labour towards achieving production plan.
• Ensure waste of raw/packaging materials are well controlled

Performance Indicators:

• Production good quality products.
• Non-violation of procedures laws stipulated by the business and regulatory bodies e.g. NAFDAC, SON
• 95%  +/- Plan Achievement on supply plan volumes
• 0.5% waste management

Key Accountability: Continuous improvement, communication and employee relations

Key Activities:

Ensure effective problem solving using appropriate lean manufacturing techniques, generate and implement corrective actions, containments to deliver identified continuous improvement.

Ensures communication of company information to all employees in Business unit team.

Performance Indicators:

Training of team members on relevant Lean Manufacturing techniques.

Visibility of the communication of information on notice board and through other means such as intranet (among others).

• Key Accountability:  To prepare reports to account for the factory monthly production performance.

Key Activities:

• Ensure that all reports regarding production activities are accurately prepared.
• Ensure variance report is prepared.
• Regular meetings with production supervisors and team to review monthly production performance.

Performance Indicators:

• Weekly actual production plan against proposed.
• Weekly cycle count and monthly material usage

Key Accountability:  Managing team and individual performance through regular reviews, monitoring objectives and ensuring development needs are identified and actioned

Key Activities:

• Ensure each team member has an active development plan, which is reviewed as a minimum, on a periodic basis (bi-annual and monthly informal reviews)
• Set realistic yet challenging objectives throughout the year for both the team and each individual whilst making sure that the objectives are SMART
• Complete as a minimum, periodic reviews of each team member’s performance (bi-annual and monthly informal reviews)
• Identify skills gap and recommend for training (on-the-job)
• Introduce motivational schemes to drive the team to achieve success
• Ensure each team member is aware of the part they play in the achievement of business objectives
• Coach individual team members to support their development

Performance Indicators:

• Developmnt plans in place for each team member
• Completion of performance review documentation
• Documentation of current objectives for each team member
• Regular departmental meeting
• Available list of current objectives for all individuals
• Feedback from staff
• Staff able to answer questions about the key business objectives
• Involvement of HR regarding poor performers
• Clear career path within the department
• Succession within the department

Knowledge, Skills & Experience Needed:

List any qualifications required to do the job. Be specific about the experience needed. Focus on type of experience not the time served

Qualifications:

• B. Pharm.

Required Experience:

• Minimum of 2 years work experience in a similar position
• Ability to withstand stress and pressure

Required Competences:

• Coordinates and ensures Planning and Organising of activities to achieve goals
• Takes into account a broad range of issues in Formulating strategies and vision for the future
• Shows appreciation/encouragement while Working with People rather than apportioning blame
• Gives full commitment to the Principles and values of the organisation
• Has Commercial Orientation and an understanding of business issues
• Thinks more broadly about impact of actions - Analysis and Decision Making
• Embraces Innovation and Change to move the business forward
• Establishes Interacting and Communicating networks links within and outside the organisation
• Demonstrates Personal Qualities – Drive and Resilience for achieving agreed objectives
• Able to identify how to turn subordinate’s weaknesses into strength whilst Managing People
• Focuses on high quality standards when Delivering Results and Customer Expectations