Programme Assistant / Logistics Consultant at UN Women

Duties and Responsibilities

• Expected Deliverables: The consultant will provide support to the Coordination, WPE, and WPS project
• Provide programme support in accordance with the Coordination, WPS, and WPE programme of UN Women
• Participate and contribute to the units’ planning processes for Coordination, WPE, and WPS programme.
• Assist in the development of concept notes, agenda, and other products for Coordination, WPE, and WPS programme.
• Assist in the mobilization of participants and community members for programme activities.
• Provide administrative and documentation support in accordance with the coordination, WPS, and WPE programme of UN Women
• Undertake administrative activities in support of coordination, WPS, and WPE functions
• Take notes at meetings and filing of documentation. 
• Prepare letters for programmes and meetings.

Others as assigned

• Support procurement processes for the coordination, WPS, and WPE programme of UN Women
• Provide inputs to the preparation of procurement plans for programmes/projects;
• Prepare procurement requests and initiate procurement procedures for office and project equipment, supplies, and services, as necessary;
• Assist with Partners and Filed Management
• Assist with field processes for maximum outcomes and result
• Maintain activities records and  assets of the programme
• Provide input to inventory reports.
• Implement the inventory and physical verification control for the project;
• Arrange shipments and conference facilities.
• Organize logistical services
• Organize hotel and event arrangements for UN Women meetings/ functions, and engagements, ensure that all requirements are catered for as required with operation team guidance
• Support implementing partners and consultants for the project with procurement and logistic functions.
• Perform other administrative/programme tasks as assigned by supervisor.

Competencies

• Core Values:
• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Knowledge of programme and project
• Knowledge of procurement processes, systems, administrative rules, and regulations;
• Knowledge in the use of spreadsheets and database packages;
• Ability to work well under pressure and meet deadlines;
• Ability to administer and execute administrative processes and transactions;
• Ability to perform work of a confidential nature and handle a large volume of work;
• Good IT and web-based management skills.

Required Skills and Experience

Education and Certification:

• Completion of secondary education required.
• A bachelor's degree (or equivalent) in Social/ management sciences or a related field is an asset;

Experience:

• At least 3 years of progressively responsible experience in programme, logistics, administration, or related experience
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Experience in Enterprise Resource Management Systems (ERP) is an asset.
• Experience in supporting programme teams.
• Work experience with an International organization and working with other United Nations Common System is desirable. 

Languages:

• Fluency in English is required;
• Knowledge of the other UN official working language is an asset;