Project Administrative Assistant at Design Union

JOB SUMMARY

• Setup and maintain job files in accordance with Company work instructions and applicable project instructions.
• Prepare correspondence, presentations and/or reports as required.
• Follow-up on correspondence and outstanding requests for resolution.
• Facilitate document issue process.
• Monitor resource utilization for Projects.
• Establish and maintain the project documentation library.
• Establish and maintain Office library.
• Ensure proper filing of physical project master files.
• Ensure proper filing of project files on server.
• Ensure project reports and task assignment forms are filled and submitted as at when due.
• Put together bids for submission.

REQUISITE QUALIFICATIONS / EXPERIENCE

• Bachelor Degree (1st Class or 2nd Class) in any relevant discipline.
• Minimum of 2 years’ experience in document control management

REQUIRED SKILLS / ATTRIBUTES

• Good oral and written communication skills
• Good team player
• Good interpersonal and people management skills and negotiating skills
• Strong sense of professionalism, integrity, sound judgment and tact
• Ability to maintain confidentiality
• Proficiency in the use of MS Office packages
• High level of sincerity and honesty.