Project Administrator at GVA Partners

• We require the services of a Project Administrator who coordinates project activities, manages schedules, and ensures project deliverables are completed on time and within budget.
• We also require a candidate that can break projects into tasks, create workflows, and provide documentation to internal teams and stakeholders.

Responsibilities

• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
• Break projects into doable tasks and set timeframes and goals
• Create and update workflows
• Prepare minute of meetings and send out to the required parties
• Conduct risk analyses
• Prepare and provide documentation to internal teams and key stakeholders
• Order resources, like equipment and software
• Retrieve necessary information (e.g. user/client requirements and relevant case studies)
• Track expenses and predict future costs
• Monitor project progress and address potential issues
• Coordinate quality controls to ensure deliverables meet requirements
• Measure and report on project performance
• Act as the point of contact for all participants

Requirements

• 2- 3 years work experience as a Project Administrator, Project Coordinator or similar role
• BSc in any Social science or IT related field
• Hands-on experience with flowcharts, technical documentation and schedules
• Good Communication skills
• Good in report writing
• Good documentation and follow up skills
• Knowledge of project management software (e.g. Jira or Microsoft Project)
• Solid organization and time-management skills