Project Assistant at WTS Energy

Job Summary

• The job holder is responsible for the general administration, secretarial, and related logistics matters for one or several teams of Project Group, specifically based in Port Harcourt NIGERIA.  
• The job holder is also accountable for demonstrating exemplary behavior about HSSE rules and requirements.
• The job holder reports to the Package Manager and functionally to the Project Control Manager.

Main Responsibilities:

• To organize and follow up Project Management team agenda as requested. 
• To type/register/manage outgoing correspondences or any paperwork for the Project Management team as  requested 
• To manage and order necessary office supplies 
• To organize or assist the organization of meetings and associated logistics (internal meetings/meetings with Partners/Contractors or special events) 
• To receive/dispatch/register / manage information and correspondences 
• To welcome and guide visitors 
• To assist in the organization of the arrival of newcomers and departures (assignment of offices, IT, and phone  equipment) 
• To maintain the Project Directory, schedule of absence/presence/missions, and any other directory as necessary 
• To organize travel arrangements for the Project team: organize missions, make sure all security rules are applied, perform booking as necessary, and treat expense statements of travelers promptly
• To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and in a general manner all along the course of the Project.  
• To gather ‘lessons learned’ and provide feedback to other entities as required. 
• Must have a good communication skill.

Educational Qualifications & Skills

• BSc or HND, or equivalent with sound knowledge in Documentation management through EDMS. 

Professional Experience:                

• 10-15 years

Experience in a similar position:    

• 5 years