Registrar - Damboa at Medecins Du Monde

SUMMARY

Under the supervision of the Medical Supervisor, the Registrar will be responsible for managing and maintaining health data collection processes. Key duties include the daily collection and entry of health data into MdM’s databases, ensuring data accuracy and confidentiality, and maintaining a clean recording area. The Registrar will coordinate data collection across various departments, update patient records, and ensure the timely availability of data tools. Additionally, the role involves participating in internal and external referrals, supporting mobile clinic operations, and attending relevant meetings. The Registrar will report data management issues to the Medical Supervisor and contribute to health data analysis. The position also requires building relationships with stakeholders, adhering to security protocols, and ensuring the delivery of quality healthcare services.

DETAILED RESPONSIBILITIES

Program activities

• Carry out day-to-day collection and entry of health data (e.g. patient’s data, date of visit, content of prescription) into the MdM’s spreadsheet and/or mission database.
• Ensure data protection, in order to have reliable and up-to-date information.
• Keep recording area clean and tidy
• Participate in the compilation of weekly data, monitoring the trends of infectious diseases.
• Make sure no data is missing.
• Update patient’s card and correct mistakes on the OPD card if need be.
• Ensure, promote, and maintain confidentiality regarding all information registered.
• Ensure timely availability of data collection tools.

Team management

• Coordinate the data collection processes among the different departments (OPD, Nutrition, MHPSS, SRH, GBV and Community Outreach).
• Make sure all information related to the beneficiaries are clear and present in the patient’s card while coordinating with the different department.
• Participate in the referral processes; both internal and external referrals.
• Participate in the triaging (case-coding) of patient.
• Support the crowd controllers in maintaining decorum in the mobile clinic.

Reporting and attendance to different meetings 

• Attend the program weekly meeting.
• In case of need, attend to the meetings requested by the Medical Supervisor.
• Report any issue concerning data management to the Medical Supervisor.
• Share all issues noticed in the mobile clinic with the Medical Supervisor.
• Contribute to the weekly and monthly health data analysis.
• Liaise with the MEAL Officers for efficient, quality data collection.

OTHERS:

• Establish good relationship with the different stakeholders and partners (SMOH, WHO, UNICEF) in order to have a smooth implementation of the MdM project.
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality healthcare services.
• Immediately inform the security focal point in case of any security problem in the field.
• Adhere to the MdM field protocols on security.

Because of the emergency relief nature of MdM’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions.

He/she works under the supervision of the Medical Supervisor.

The employee shall respect Médecins du Monde - France’s schedule and Terms and Conditions of Engagement for National Staff, and is expected to be available any time in order to answer to an emergency situation and be flexible and available beyond normal working hours if required.

This job description can be modified according to changes in MdM activities or in the context. It can be amended at any time after mutual consultation, in order to fit the requirements of the programs.

Made in English in two original copies, one for the employee and one for MDM, in Nigeria