Request for Quotation for the Supply of Start-Up Kits in Bama LGA at Centre for Social Cohesion Peace and Empowerment (CENSCOPE)

About organization

Centre for Social Cohesion, Peace and Empowerment (CENSCOPE) is a non-profit organization that focuses on promoting the ideals of self-sustainability, equality and social justice to the members of the society, it was founded in the year 2014 out of the need to give succor and support to the victim of arm conflict and natural disasters in Nigeria. CENSCOPE focuses mainly on promoting social cohesion, protection, preventing and countering violent extremism, peacebuilding, mitigation of human right abuses, promoting the principle of good governance and good public policy formulation, empowerment and provision of lifesaving and livelihood skills to victims of violent conflict, as well as promoting political participation and social inclusion on the basis of gender, religion and disability.

Key requirement

• Quotations that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be disqualified.
• Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by CENSCOPE. The unit price shall prevail and the total price shall be corrected.  If the supplier does not accept the final price based on CENSCOPE’s re-computation and correction of errors, its quotation will be rejected.
• At any time during the validity of the quotation, no price variation due to escalation, inflation. fluctuation in exchange rates, or any other market factors shall be accepted by CENSCOPE after it has received the quotation.  
• At the time of award of Contract or Purchase Order, CENSCOPE reserves the right to vary (increase or decrease).
• Any Contract that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto.  The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions.
• CENSCOPE is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
• Please be advised that CENSCOPE’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process.  In the event that you believe you have not been fairly treated, you can forward your grievances to procurement@censcope.org
• CENSCOPE encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to CENSCOPE if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ.

Evaluation Criteria

• Technical responsiveness/Full compliance to requirements and lowest price
• Full acceptance of the PO/Contract General Terms and Conditions
• Type of Contract to be Signed: Purchase Order
• Special conditions of Contract: Cancellation of PO/Contract if the delivery qualities are compromise
• Administrative compliance
• Financial Assessment
• Customer References
• Technical Capacity

Conditions for Release of Payment    

• Passing Inspection/quality checklist
• Completed packaging of all kits
• Passing all testing for quality assurance
• 100% satisfactory delivery and confirmation of status of goods by CENSCOPE focal points
• Goods delivery note with written acceptance full compliance with RFQ requirement
• Delivery Terms: Full delivery before 100% payment
• Preferred Currency of Quotation: Nigerian Naira (NGN)
• Must be EXCLUSIVE of VAT and other applicable indirect taxes
• After delivery of goods/services: Warranty for the goods/service will be for a minimum of 3 months’ period
• In exceptional circumstances, CENSCOPE may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ  
• Payment Terms:100% payment upon satisfactory delivery and confirmation of status of goods/services by CENSCOPE
• Payment shall be done within 30 days of delivery of items

CENSCOPE implements a zero tolerance on fraud and other proscribed practices, and is committed to identifying and addressing all such acts and practices against CENSCOPE’s procurement policy.