Roving Information Management Officer - Ukraine Response at Plan International

Role Purpose

• The conflict in Ukraine is resulting in a major humanitarian crisis with over 3 million people having fled to neighboring countries, and millions displaced within Ukraine.
• Plan International is responding to the crisis and working in partnership with civil society organisations in Poland, Romania, and Moldova to meet the key needs of those affected by the crisis as well as host communities.
• This position will play a key role in the support to country level activities and ensuring high quakity information and analysis is provided across the Plan International federation.
• The postholder will provide technical support and guidance to Plan International teams and partners in Poland, Romania, and Moldova.
• The position will initially be remote but may well be based in one of the 3 countries in the future.
• The Ukraine Hub is a service-oriented structure to support initiation of activities, and to help find solutions to problems as and when arise.
• Creative thinking and identifying work arounds to problems faced will be a critical element of the role.

Dimensions of the Role

• The position will develop Plan International’s approach to information management across all response locations, in close collaboration with our partners.
• High quality information products will be developed and shared internally.
• The role is the primary point of contact for staff and partners in Poland, Moldova, and Romania on all information management support requirements.
• The post holder will ensure Plan International is following high standards of information management.
• The post holder will represent Plan International in external fora, ensuring the organisation is seen as a leader in gender focussed programming in humanitarian response.

Accountabilities:

• Ensures all work has a strong gender focus in line with Plan International’s Global Strategy.
• Ensure that the different capacities, vulnerabilities and coping mechanisms of girls and boys are considered and analyzed.
• Provide technical assistance to teams in Poland, Romania, and Moldova in the formulation of Information Management strategies and plans.
• Support preparedness activities across all response locations.
• Develop capacity building plans and provide training, coaching and mentorship to program staff and partners.
• Coordinate and/or implement trainings and briefings of Plan staff, partners and other key stakeholders on information management and related issues such as gender equality and inclusion, amongst others.
• Work closely with the Monitoring & Evaluation (M&E) colleagues in Plan International to ensure quality data and analysis is available across the Plan International federation.
• Identify key data visualisation approaches to maintain profile of the response activities.
• Support the professional development of staff and partners to collect quantitative and qualitative data, ensuring all data is disaggregated by sex, age, and disability.
• Lead the development of regular response sitreps.
• Develop key information management products such as infographics, key facts, and response overview documents.
• Build and maintain relationships with relevant government departments, UN agencies and NGOs.
• Actively contribute to Information Management Coordination Mechanisms. Support partner organisations take a co-leadership role in relevant Working Groups as and when requested by partners.
• Establish/maintain new/existing relationships with key donors
• Support development and submission of quality proposals in response to identified opportunities.
• Support funding teams maintain up to date funding trackers.
• Support response teams to develop case studies and reports of innovation in the response and key successes.
• Contribute to relevant global advocacy and policy objectives with documented learning and evidence.
• Work with Plan’s communication team to support the dissemination of articles, success stories, and presentations.

General:

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
• This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key Relationships
Internal:

• Programme technical leads.
• Ukraine Hub
• National Organisations
• Global Hub departments (including humanitarian, finance, legal, funding)

External:

• Civil Society Organisations
• UN Agencies
• Institutional Donors
• Embassies

Technical Expertise, Skills and Knowledge
Essential:

• Experience in information management in a range of humanitarian contexts.
• Experience in using Microsoft Tools particularly Power BI.
• Experience in data analysis and developing infographics and other means of data visualisation.
• Experience providing technical support to teams and partner organisations.
• Experience of capacity building with a variety of audiences.
• Fluency in English, written and spoken

Desirable:

• Proficiency in Ukrainian, Polish, Romanian, or Moldovan languages.