School Secretary at Everbright Schools

Responsibilities:

• Drafting and typing up official letters
• Writing and distributing school bulletins
• Compiling reports accurately and efficiently
• Printing and photocopying documents of all kinds
• Creating pupil grade reports
• Filing pupil reports and other documents
• Answering the phone
• Opening the post
• Dealing with outgoing post
• Dealing with queries and complaints
• Taking messages for teachers
• Greeting parents and other individuals who arrive at the school
• Ensuring that visitors sign the appropriate visitors’ book
• Providing visitors with appropriate directions and helping them move around the school
• Updating records which relate to both pupils and staff members
• Assessing the performance of different aspects of the school
• Writing reports on the findings of these assessments
• Taking accurate minutes at meetings and subsequently typing them up
• Updating school prospectuses
• Ordering new supplies of items including stationery etc.

Required Skills, Education and Experience

• A high school secretary must be levelheaded to handle emergencies that arise.
• They must have a strong command of English language and be able to communicate effectively with people from multiple age groups and backgrounds.
• He/she must also be able to understand a variety of materials, including safety manuals, building maintenance procedures and equipment operating instructions.