School Secretary at GracePath School

Responsibilities and accountabilities:

• Provides secretarial support to the principal and other administrative staff. Maintains appointment calendar; schedules meetings; formats and types of correspondence, tracks and files staff evaluation forms, memoranda, and reports from handwritten drafts or dictation; duplicates and distributes materials.
• The job description of a school secretary involves interacting with students and parents, tracking attendance records, mailing school forms, and managing the school calendar.
• Drafting and typing up official letters
• Writing and distributing school bulletins/newsletters
• Compiling reports accurately and efficiently
• Printing and photocopying documents of all kinds
• Creating pupil grade reports
• Filing pupil reports and other documents
• Dealing with all school correspondence
• Dealing with queries and complaints
• Taking messages for teachers
• Greeting parents and other individuals who arrive at the school.
• Ensuring that visitors sign the appropriate visitor book.
• Providing visitors with appropriate directions and helping them move around the school.
• Updating records which relate to both pupils and staff members.
• Assessing the performance of different aspects of the school
• Taking accurate minutes at meetings and subsequently typing them up
• Updating school prospectuses
• Ordering new supplies of items including stationery
• Administering First Aid to children
• Looking after children in the sick room
• Paying bills and keeping financial records updated
• Paying cash into the appropriate accounts
• Typing out test and exams questions
• Inputting test and exams scores. 
• Dealing with funds for school excursions and making sure the appropriate child is given the correct pass
• Organizing the running of school clubs and school trips
• Liaising with teachers, parents, and other professionals including social workers
• Recording and storing lost property

Minimum requirements:

Education

• Diploma or 2 years work experience in a school setting

Experience

• Minimum 1-year related experience

Knowledge

• Computer Skills

Competencies

• Demonstrates strong interpersonal skills.
• Must have the capacity to handle multiple tasks.
• Can manage time efficiently.
• computer skills and knowledge of word processing programs.
• communication skills.
• Must be Flexible.
• Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.