Secretary at Talents and Skills Africa

Job Details

• Communication: Answer phone calls, take messages, and handle correspondence. Serve as a point of contact between the company and external clients or partners.
• Scheduling: Manage appointments, meetings, and travel arrangements for executives and staff. Ensure all schedules are organized and conflicts are avoided.
• Document Management: Organize and maintain company records, including files, contracts, and other documents. Ensure confidentiality and proper filing.
• Clerical Duties: Type, prepare, and edit documents, presentations, and reports. Handle data entry and office correspondence.
• Meeting Coordination: Prepare agendas, take minutes, and distribute follow-up actions for meetings.
• Office Supplies Management: Monitor and order office supplies. Ensure office equipment is maintained and functioning.
• Visitor Management: Welcome visitors and direct them to the appropriate personnel or meeting rooms.
• Assisting Executives: Provide personal assistance to managers or executives when needed, including managing personal tasks, running errands, and handling any administrative requests.