Senior Office Assistant at Alfred & Victoria Associates

Responsibilities

• Handling incoming calls and other communications.
• Managing filing system.
• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.

Requirements

• Must have a BSc or HND
• Must have worked in a blue-chip or conglomerate
• Must have 10-15years experience

Skills:

• Excellent in Written and Verbal Communication
• Ability to Manage Office Operations (Inventory, supplies, paper, ink. Toner)
• Manage Office Assistants and other back office staff( cleaners, security)
• Keep records of Office Maintenance and Fleet
• Ability to manage and plan events, trainings, sponsorship programs and Executive( Board ) Meetings
• Manage Office Budgets, cash advance and reconciliation
• Set up Meetings and manage Meeting ( Take Minutes and disseminate MoM) to all relevant stakeholders
• Excellent use of Microsoft Office tools
• High Interpersonal Skills
• Efficient & Effective Time Management skills
• Records Management( Confidential and Non confidential Information)
• Indepth knowledge of Flight Bookings, Accommodation and Logistics