Senior Onsite Learning Event Coordinator at Terra Energy Services Nigeria Limited

Job Responsibilities:

• Ensure onsite training event activities are performed as per the “Event Readiness Process/System”
• Provide Emergency support / help for training
• Ensure the Event Facilities are setup correctly and have the necessary equipment
• Communicate with instructors and outside vendors in both written and spoken correspondence
• Support the facilitator and ensure they have the required access to the facility
• Interface with local suppliers (e.g. Transport, Restaurants)
• Coordinate and block Instructor’s dates & timing in lines with the training and workshop calendars.
• Arrange for the training materials, manuals, hand-outs and other instructional aids; arrange for equipment setup (like AV, toys, etc.) and refreshments.
• Manage the training logistics (training room booking, manage access, photographer, etc.) and sharing detailed information to participants and trainers in advance.
• Participate in the kick-off of the program, administer the essential program briefings, calibrate with the speaker and stakeholders.
• Monitor completion of training activities - Pre-work, Certificates.
• Update Wiki/SharePoint/Global Website.
• Ensure activation of registration link, roster & Logistic management on the LMS
• Communicate with the internal and external vendors, Ready the Purchase Order.
• Manage Moodle Administration activities for Blended Trainings.
• Maintain attendance records and feedback sheet, issuance of certificate, etc.
• Generate report from Cognos and update employee database as per the process.
• Calibrate with Remote Coordinators for any changes/updates in the training event/program.
• Ensure smooth running of events as per the Program / Course Metadata in the CRM.
• Follow the workflow / communication process on the CRM and adherence of case management process.

Academic Qualification:

• University degree/Higher National Diploma in any relevant Discipline

Work Experience

• Minimum of 5 years of relevant work experience .

KPIs:

• 100% Adherence to IOGP Life Saving Rules
• Quality Admin support services
• Budget and financial performance
• Vendors Management
• Customer Service management
• Meetings/functions

KEY SKILLS

• Adept at working with enterprise Microsoft Office Suite (Excel, Power Point, Skype); SharePoint, etc.
• Ability to work with cross-functional teams, build relationships, and foster partnerships.
• Familiarity with adult learning principles, instructional design, and industry trends.
• Effective verbal and written communication

SOFT SKILLS:

• The ability to create and maintain cordial working relationships with colleagues.
• Good Communication & team-working disposition.
• Good organizational and Networking skills.
• Flexible, adaptable, and a fast learner and teacher.
• A commitment to professional development, and a Continuous Improvement mindset