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Lindii Peace Foundation (LPF) is a Non-Profit and Non-governmental Organization in Nigeria which was registered as a corporate body with the Corporate Affairs Commission on the Eleventh (11th) day of July, 2014.
Invitation to Bid No: TEND026MGLPFNGA-23-R-NGO25673– Supply of WASH Intervention Materials and WASH Services in Maiduguri and Pulka, Gwoza, LGA Borno State - Nigeria
LPF is an indigenous humanitarian organization which is committed to providing humanitarian assistance for victims of crisis and other situations of violence that lead to displacement of humans.
The Lindii Peace Foundation (LPF) has received a grant for the implementation of the humanitarian WASH intervention entitled “Strengthening resilience of vulnerable population through provision of WASH and related Nutrition Services in Pulka Gwoza LGA Borno State”. Part of this operation is the supply of WASH intervention Materials. Therefore, the LPF requests you to submit price bid(s) for the supply of the item(s) listed on the attached LPF Bid Form Annex A. (see ANNEX A for the Lots and breakdown of requisition).
TENDER DETAILS
The Tender details are as follows:
Line |
Item |
Time, date, address as appropriate |
1 |
Invitation to Bid published Date |
11th August 2023 |
2 |
Closing date for clarifications |
17th August 2023, 1600 hrs. West Africa Time |
3 |
Closing date and time for receipt of Tenders |
23rd August 2023, 1600 hrs. West Africa Time |
4 |
Tender Opening Location |
LPF OFFICE (No 1 Sugun Mai Mele Close, Mustapha Goni Street, New GRA, Maiduguri, Borno State ‐ Nigeria) |
5 |
Tender Opening Date and time |
24th August 2023, 1100‐1200 West Africa Time |
PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE; incomplete Bidding documentation will be considered as incomplete Bid and will be Rejected.
IMPORTANT INFORMATION REGARDING THIS ITB:
This tender will be awarded to the lowest cost technically compliant bid. The technical evaluation criteria are as per the specifications stated in Annex A (for all the Lots).
Administrative Evaluation
A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that are deemed administratively non‐compliant may be rejected. Documents listed below shall be submitted with your bid.
# |
Annex # |
Document |
Instructions |
1 |
A.1 (All the Lots Applying for) |
Bid Form (Technical) |
Complete ALL sections in full, sign, stamp. Must be submitted in a sealed envelope as per LPF Tender Process Instructions. Mandatory |
2 |
A.2 (All the Lots Applying for) |
Bid Form (Financial) |
Complete ALL sections in full, sign, stamp. Must be submitted in a sealed envelope as per LPF Tender Process Instructions. Mandatory |
3 |
B |
Tender and Contract Award Acknowledgement Certificate |
Complete ALL sections in full, sign, stamp and submit Mandatory |
4 |
C |
General Conditions of Contract |
Read & understand the General Conditions of Contract for the Procurement of Goods |
5 |
D |
LPF Supplier Code of Conduct |
Sign and stamp Mandatory |
6 |
E |
Supplier Profile & Registration Form |
Complete ALL sections in full of Supplier Profile & Registration form, sign, stamp and submit Mandatory |
7 |
F |
Reference form |
Fill the Form Mandatory |
8 |
N/A |
Business Registration/ MOU or equivalent proof of registration to show local presence in Nigeria |
Submit a copy of registration in the country. Submit MoU or dealership certificate if a representative of an international company in Nigeria. Mandatory |
Technical Evaluation
The technical evaluation will be carried out based on the following aspects:
TENDER PROCESS
The following processes will be applied to this Tender:
Notification of Contract AwardBidders are solely responsible for ensuring that the full bid is received by LPF in accordance with the ITB requirements, prior to the specified date and time mentioned above. LPF will consider only those portions of the bids received prior to the closing date and time specified.
All responsive Bids shall be written on the LPF Bid Form (Annex A.1 and A.2 all the bids applied for).
Beyond the LPF Bid Form “Annex A”, the following documents shall be contained with the bid:
Business Registration in Nigeria
COMPLETION OF BID FORM
Prices Quoted
Currency
The currency of the Bid shall be in NGN (Naira). No other currencies are acceptable.
Language
Packaging
Presentation
Bids should be clearly legible. Prices entered in lead pencil will not be considered. All erasures, amendments, or alterations shall be initialed by the signatory to the Bid. Do not submit blank pages of the Bid Form and/or schedules which are unnecessary for your offer. All documentation shall be written in English. All Bids shall be signed by a duly authorized representative of the Bidder.
Split Awards
LPF reserves the right to split awards.
Validity Period
Bids shall be valid for at least the minimum number of days specified in the ITB from the date of Bid closure. LPF reserves the right to determine, at its sole discretion, the validity period in respect of Bids which do not specify any such maximum or minimum limitation.
ACCEPTANCE
LPF reserves the right, at its sole discretion, to consider as invalid or unacceptable any Bid which is (a) not clear; (b) incomplete in any material detail such as specification, terms delivery, quantity etc.; or (c) not presented on the Bid Form – and to accept or reject any amendments, withdraws and/or supplementary information submitted after the time and date of the ITB Closure.
AWARD OF CONTRACTS
CONFIDENTIALITY
This ITB or any part hereof, and all copies hereof shall be returned to LPF upon request. This ITB is confidential and proprietary to LPF, contains privileged information, part of which may be copyrighted, and is communicated to and received by Bidders on the condition that no part thereof, or any information concerning it may be copied, exhibited, or furnished to others without the prior written consent of LPF, except that Bidders may exhibit the specifications to prospective subcontractors for the sole purpose of obtaining offers from them. Notwithstanding the other provisions of the ITB, Bidders will be bound by the contents of this paragraph whether or not their company submits a Bid or responds in any other way to this ITB.
COLLUSIVE BIDDING AND ANTI‐COMPETITIVE CONDUCT
Bidders and their employees, officers, advisers, agent or sub‐contractors shall not engage in any collusive bidding or other anti‐competitive conduct or any other similar conduct, in relations to:
IMPROPER ASSISTANCE
Bids that, in the sole opinion of LPF, have been compiled:
CORRUPT PRACTICES
This definition is not limited to interactions with public officials and covers both attempted and actual corruption, as well as monetary and non‐monetary corruption. The definition includes, but is not limited to, corruption in the form of: facilitation payments, bribery, gifts constituting an undue influence, kickbacks, favoritism, cronyism, nepotism, extortion, embezzlement, misuse of confidential information, theft, and various forms of fraud, such as forgery or falsification of documents, and financial or procurement fraud. No offer, payment, consideration or benefit of any kind, which could be regarded as an illegal or corrupt practice, shall be made, promised, sought or accepted – directly or indirectly – as an inducement or reward in relation to activities funded by LPF, including tendering, award or execution of contracts. LPF reserves the right, without prejudice to any other right or remedy available to it, according to any violation of this clause to immediately reject the submitted offer, and to take such additional action, civil and/or criminal, as may be appropriate.
The Bidder agrees to accurately communicate LPF’s policy with regards to Anti‐ Corruption to Third Parties. The Bidder furthermore agrees to inform LPF immediately of any suspicion or information it receives from any source alleging a violation of this policy to the contact details of the specific LPF country operations https://lindiipeacefoundation.org , or via LPF’s Code of Conduct Reporting Mechanism: eandc@lindiipeacefoundation.org . Reports of suspected corruption can also be reported directly to Report@lindiipeacefoundation.org
CONFLICT OF INTEREST
A Bidder shall not, and shall ensure that its employees, officers, advisers, agents or subcontractors do not place themselves in a position that may, or does, give rise to an actual, potential or perceived conflict of interest between the interests of LPF and the Bidder’s interests during the procurement process.
If during any stage of the procurement process or performance of any LPF contract a conflict of interest arises, or appears likely to arise, the Bidder shall notify LPF immediately in writing, setting out all relevant details of the situation, including those cases in which the interests of the Bidder conflict with the interests of LPF, or cases in which any LPF official, employee or person under contract with LPF may have, or appear to have, an interest of any kind in the Bidder’s business or any kind of economic ties with the Bidder. The Bidder shall take steps as LPF may reasonably require, to resolve or otherwise deal with the conflict to the satisfaction of LPF.
WITHDRAWAL/MODIFICATION OF BIDS
LATE BIDS
All Bids received after the ITB closure will be rejected.
OPENING OF THE ITB
The Tender Opening will take place at the time and location stated above.
Any attempt by a Bidder to influence the Evaluation Committee in the process of examination, clarification, evaluation and comparison of tenders, to obtain information on how the procedure is progressing or to influence LPF in its decision concerning the award of the contract will result in the immediate rejection of the tender.
CONDITIONS OF CONTRACT
All Bidders shall acknowledge that the LPF General Conditions of Contract for the Procurement of Goods, or Services, or the Special Conditions of Contract, as applicable, are acceptable.
CANCELLATION OF THE ITB
In the event of an ITB cancellation, Bidders will be notified by LPF. If the ITB is cancelled before the outer envelope of any Bid has been opened, the sealed envelopes will be returned, unopened, to the Bidders
The ITB may be cancelled in the following situations:
Annex A.1 – TECHNICAL- TEND026MGLPF NGA-23-R-NGO25673
Annex A.2 – FINANCIAL-TEND026MGLPF NGA-23-R-NGO25673
ANNEX A_ LOT4_ SECTION _3D VIEW
Annex B_ITB TEND026MGLPF NGA-23-R-NGO25673 Cover Letter and Annex B
Annex C_LPF General Conditions of Contract
Annex D_LPF Supplier Code of Conduct
Annex E_Supplier Profile and Registration Form
Bids can be submitted by email to the following dedicated, controlled, & secure email address: tender@lindiipeacefoundation.org
When Bids are emailed, the following conditions shall be complied with:
Hard Copy:
Hard copy Bids shall be separated into ‘Financial Bid’ and ‘Technical Bid’:
The Financial Bid shall only contain the financial bid form, Annex A.2
SUBMISSION OF SAMPLES
Samples are not mandatory requirement part for this bid. Samples will be requested from bidders that pass the administrative criteria to be evaluated before the financial evaluation. The submitted samples of non-awarded bidders may be returned to the bidder at its own cost after the award is completed. The samples of the selected bidder will remain with LPF as part of the bid.
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