Warehouse and Logistics Assistant at Committed To Good (CTG)

Overview of position

• Working under the overall supervision of the Head of Sub Office & the direct supervision of the Supply Chain Assistant, the selected candidate will be responsible for carrying out warehousing & logistics functions in accordance with our clients regulations, rules & procedures.

Role Objectives

In particular, s / he will:

• Liaise with the procurement / logistics / warehouse regarding, goods release, dispatch & reception of consignments in Yola & cargo shipments to the field.
• S / he will be responsible for the coordination, preparation & maintenance of warehouse related activities & updating inventory records.
• Ensure that necessary checks are in place by updating stock cards & bin cards are in place for all stored items, issue waybill & any forms related to the in & out movement of the material / goods/spare parts from the warehouse & ensuring stock is issued on a FIFO basis.
• Support the monitoring of Casual Laborers in the warehouse & prepare the monthly timesheets for Casual Laborers.
• Verify, organize & orderly archive the vehicles running log sheets & oversee repair / maintenance of vehicles & track maintenance / repair records.
• Allocate / assign vehicles based on vehicle requests & manage vendor vehicles & process monthly payment to vendor.
• Assist in managing office facilities, ensuring a well maintained environment & addressing facility issues promptly.
• Monitor inventory levels, ensure timely replenishment & maintain accurate usage records of office consumables.
• Accurately manage generator logs & ensure timely maintenance to prevent power disruptions.
• Perform any other duty as assigned.

Project Reporting

• This role will be working under the overall supervision of the Head of Sub Office & the direct supervision of the Supply Chain Assistant.

Key Competencies

• Bachelors degree with a minimum of two years progressive experience in supply chain & / or warehousing & transport / logistics or a diploma certificate with a minimum of four years progressive experience in the same fields.
• Previous experience in fleet management, materials handling & warehousing.
• Experience working with any UN agency or an international humanitarian field is an added advantage.
• Technical knowledge on use of Microsoft Office (Word, Excel, Power Point).
• Experience working in complex & demanding contexts highly required.
• Must be fluent in both English & Hausa.
• Takes responsibility for action & manages constructive criticisms.
• Works effectively well with client & stakeholders.
• Promotes continuous learning for self & others.
• Listens & communicates clearly, adapting delivery to the audience.
• Actively seeks new ways of improving programs or services.
• Develops effective partnerships with internal & external stakeholders.
• Identify ways & implement actions to improve performance of self & others.
• Plans work, anticipates risks & sets goals within area of responsibility.
• Displays mastery of subject matter.
• Contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns & promotes equal gender participation.
• Displays awareness of relevant technological solutions.
• Works with internal & external stakeholders to meet resource needs of our client (optional depending on position level).
• Proficiency in Microsoft Office tools is an advantage.
• Requires the technical skills to use design software programs mentioned above & possess a general interest & aptitude for learning new technology.
• Excellent oral & written communication skills, including experience presenting to multiple audiences (e.g., technical & non technical, government circle).
• Good inter personal skills & very friendly disposition stemming from proven experience.

Team management

• This role has no team management responsibility.

Further Information

• Internals of the organization & NMS candidates, as well as external female candidates, will be considered as first tier candidates.
• The appointment is subject to funding confirmation.
• This vacancy is also open to second tier candidates.
• The appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements & security clearances.