Jobs at Alan & Grant

Job Summary

• The Accounts Manager will supervise, monitor, and evaluate all day-to-day accounting activities. In addition, he/she will be developing and implement systems for collecting/recording, posting, analyzing, verifying, and reporting financial information.

Primary Responsibilities

• Plan, implement and oversee day to-day accounting operations
•  Ensure all accounting and financial related documents are well captured, stored and managed
• Monitor and analyze accounting data and ensure accuracy and timely postings
• Adhere to proper accounting methods, policies and principles and ensure employees adhere as well
• Ensure that all transactions are captured with source documents & posted into the ERP Software
• Daily review of all postings to ensure that postings, reconciliations and corrections are done daily and accurately.
• Post all end of month adjustments and ensure a clean close of period
• Intercompany Accounts are posted correctly, and all company accounts are well maintained.
• Setup and manage an effective document management system for all Accounting related activities.
• Ensure effective control of sensitive accounting and financial documents - cheques, tax documents etc.
• Oversee the Bank reconciliation processes and ensure that all Banks are properly analyzed and reconciled daily.
• Ensure all forms of cash within the organization are properly managed and accounted for
• Ensure all Bank Loans are properly analyzed, interest calculations are done and reconciled with the Bank deductions etc. Ensure repayment schedules are kept in view and arrangements made for them 30 days before they are due
• Ensure that all Fixed Assets and Assets of the company are properly managed - received, registered, depreciated properly and accounted for
• Oversee the Inventory and Warehouse Officers to ensure that all assets are adequately accounted for.
• Ensure the team is ready for the Annual Audit process and coordinate engagements with the
• Auditors
• Ensure all tax obligations are being met in a timely manner for all the companies - VAT, WHT, CIT etc.
• Ensure Annual, Monthly and Weekly Budgets are properly done.
• Project and plan for future cash requirements. Cash Plans and other payments should be accurately forecasted and planned for
• Accurate reporting for Management.
• Perform all other functions as may be directed by the FC/MD.

Requirements

• B.Sc and MBA/MSc with ICAN/ACCA
• Proven experience in Manufacturing Companies 
• Experience as an Accountant (minimum 8 years) 
• Experience in Financial Planning and Analysis, Budgeting, and Forecasting 
• Experience managing a team of accountants 
• Hands-on experience with ERP Systems (Odoo) 
• Experience in Cash Management, Risk Management, Auditing, and Taxation 
• Prior experience in financial strategy and executing financial strategic initiatives 
• Good understanding of GAAP and IFRS 
• Strong knowledge in managing accounting records 
• Understanding of Accounts/Finance processes and procedures 
• Good knowledge of corporate finance and budgeting 

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Job Summary

• The Procurement Officer will be responsible for preparing vendor sourcing, drafting requests for proposals, managing the tender process, drafting contracts for goods and services, managing the contract award process, keeping track of compliance, processing invoices, and monitoring supplier costs on a regular basis.

Primary Responsibilities

• Prepare draft tender documents (RFP and RFQ)
• Supervise the tender process from requisition to contract award and implement recommendations of the evaluation.
• Prepare the tender evaluation document before the evaluation meeting.
• Participate in the evaluation of tenders, both technical and commercial, and make recommendations.
• Participate in negotiations with potential vendors
• Draft simple contract with agreed milestones, terms and conditions.
• Ensure rates of products and services are consistent with contract.
• Identify opportunities to achieve cost savings.
• Process invoices according to the completion of work and fulfillment of contract terms and conditions.
• Coordinate with the finance team on supplier balances and payments.
• Monitor supplier costs on a regular basis.
• Draft formal communication to suppliers on issues that arise during contract execution.
• Collaborate with end users to ensure clarity of requirements for goods and services.
• Evaluate the quality and cost of proposed services.
• Process requisitions into Purchase Orders.
• Recommend methods for monitoring KPIs and confirming delivery/work according to requirements.
• Supervise the review of vendors’ performance and implement recommendations.
• Participate in progress review meetings covering contract milestones, changes, trends, current or potential issues, etc.
• Give feedback to vendors with recommendations for improvements
• Perform any other procurement/contracts related duties as may be directed by the Procurement Manager.

Requirements

• HND/BSc in a relevant field, supplemented by formal training courses in purchasing or related functions.
• Minimum of 5 years as a Procurement Officer or in a similar role.
• Strong knowledge of procurement policies, processes, and procedures, including sourcing, tendering, and contracting.
• Proficient in procurement budget preparation and cost monitoring.
• Experience using ERP systems, particularly Odoo, and proficiency in Microsoft Office 365.
• Demonstrated ability to implement policies and Standard Operating Procedures (SOPs).
• Excellent ability to prioritize tasks and manage time effectively.
• Strong team player with good supervisory and people management skills.
• Critical thinker with strong problem-solving abilities and negotiating skills.
• Excellent written and verbal communication skills.
• Strong sense of accountability and ownership in work.