Job Vacancies at Focal Points Ventures

Responsibilities

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events.

Requirements

• High School Diploma; additional qualifications in Office Administration are a plus
• 2 - 6 years relevant work experience.
• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail.

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Responsibilities

• Understanding project requirements and completing all duties assigned by the Supervisor.
• Shadowing senior staff members, asking questions, and assisting wherever possible.
• Raising concerns and making suggestions for improvement where appropriate.
• Conducting research and traveling to sites.
• Observing health and safety regulations at all times.
• Participating in meetings and attending workshops and other training initiatives.
• Analyzing data and writing reports according to specifications.
• Taking notes and sharing your findings with your Supervisor and other relevant stakeholders.
• Establishing professional relationships with staff.
• Maintaining a high degree of professionalism and diligence.

Requirements

• Bachelor's Degree in a relevant Engineering discipline.
• 3 - 7 years relevant work experience.
• Previous experience in a technical field would be an advantage.
• Strong analytical and mathematical skills.
• Excellent written and verbal communication skills.
• Superb time management and professionalism.
• A growth mindset and willingness to accept criticism.
• A valid driver’s license may be required.