Current Jobs at Action Against Hunger

Key responsibilities:

• Compliance with Best Storage Practices for medical products;
• Space organization of the Pharmacy;
• Physical integrity of the premises: secure openings, no water damage, no roof or wall cracks, no rodents, etc;
• Hygiene of the premises: regular cleaning of the floor and shelves, refrigerator maintenance, no sweet food or beverages, etc;
• Twice daily control of temperature and humidity on working days;
• Ensure that everything possible is done to combat the deterioration factors of medical products;
• Classification of products according to the rules recommended by ACF;
• Ensure that the special conditions for storage of some specific products (cold chain, products assimilated to narcotic drugs);
• Update all of the essential management tools;
• Registration of all movements of stock on the Inventory Sheets, stock cards, and computer stock tracking tool (Stock Follow-Up Medices);
• Conduct a monthly physical inventory according to the procedure of ACF and the Chronogram of the pharmacy activities defined;
• Record any medical item entry and exit in stock cards on a weekly basis;
• Do the weekly/monthly drugs inventory;
• Report discrepancies and general consumption issues to the pharmacy supervisor;
• Quarantine obsolete and damaged products and put them in a secure place;
• Work with program team to amend drug and stock quotas on a weekly basis to prevent exceptional ordering;
• Responsible for inventory and replacement of all emergency boxes – following the schedule for these;
• Remove the expired stock items (physical and virtual) and list them;
• Prepare the order based on the validated Stock Request Orders (SROs);
• Complete the transfer tools (Delivery Note, SFUMED, etc.);
• Technically support the supervisors concerning management practices of medical storage so these conform to structures supported by ACF;
• Archiving all the management tools;
• Supplementing the monthly pharmacy report and to deliver it to these hierarchical and functional superiors;
• Participating in the reception of capital international orders:
  • Quantitative reception (number of boxes, quantity of products etc.)
  • Qualitative reception (integrity of the delivered products, compliance with the conditions of conservation etc.).

Position Requirements:

• Bachelor’s degree in Pharmacy;
• Minimum of 2 years of proven experience in stock management;
• Experience in a pharmacy supply for hospital projects;
• Work experience in INGO setting will be an added advantage;
• Fluency in spoken and written English language. Hausa language is desirable;
• Strong work ethic: punctuality, responsibility, and flexibility;
• High level of motivation;
• Good capacity to work in a team;
• Good Computer Skill, MS Word, MS Excel;
• High level of Integrity and Transparency;
• Ability to organize and prioritize workload, attention to detail; using initiative when appropriate, and demonstrate good judgment;
• Possess strong analytical, communication, and interpersonal skills;
• Effective multitasking skills with the ability to coordinate and handle pressure/stress well;
• Flexible, able to live and work in a stressful and insecure environment;
• Commitment to and understanding of ACF aims, values, and principles.

Our employees enjoy a work culture that promotes diversity and inclusion

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Key responsibilities:

• Make small procurements on behalf of the Supply Specialist;
• Enter logistics requests into LINK;
• Organise and monitor deliveries;
• Inspect deliveries: quantity, quality, documentation;
• Report any quality problems to the Supply Specialist;
• Keep the receiving and dispatch section of LINK up to date;
• Keep the documentation archive up to date;
• Check invoices;
• Transfer validated invoices to accounting for payment to suppliers;
• Organize appointments with suppliers for payments according to the cheque signing and cash office opening times of the finance department;
• Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers;
• Identify incoming and outgoing material and check quality and quantities;
• Keep stock records up to date;
• Write up the various shipping documents;
• Supervise the preparation and loading of products and materials.

Position Requirements:

• National Diploma or equivalent in Logistics, Supply Chain Management, Business Management, or other relevant field of study;
• Minimum of 2 years of proven experience in office administrative work;
• Some experience in Supply Chain;
• Good capacity to work in a team;
• Good Computer Skill, MS Word, MS Excel;
• High level of Integrity and Transparency;
• Ability to organize and prioritize workload, using initiative when appropriate, and demonstrate good judgment;
• Possess strong analytical, communication, and interpersonal skills;
• Effective multitasking skills with the ability to coordinate and handle pressure/stress well;
• Flexible, able to live and work in a stressful and insecure environment;
• Commitment to and understanding of ACF aims, values, and principles.

Our employees enjoy a work culture that promotes diversity and inclusion

go to method of application »

Key responsibilities:

• Identify the items entering and leaving and check the quality, quantity, and documentation;
• Report any problems with quality, quantity, or documentation immediately;
• Update the SFU on a daily basis, and submit weekly to the logistics manager;
• Ensure that the stock forms bin cards, stock cards, etc. are kept up to date;
• Restrict entry into storage facilities and keep keys for the storage facilities;
• Ensure that ACF Kitlogv3 storage procedures are respected;
• Ensure internal guidelines, rules, and regulations are known by his team and respected;
• Ensure that storage standards are known by his team and respected. For instance, make sure that all requirements for food storage are fulfilled;
• Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the Logistics Manager;
• Review monthly the minimum stock balance according to consumption;
• Pay particular attention to use-by dates of food and medicine, ensuring proper stock rotation. Advise Logistics Assistant whenever expiry dates are approaching (within 2 months);
• Carry out a monthly physical inventory of all items in stock and submit Stock Follow-Up (SFU) to the Logistics manager;
• Identify stock that is not being utilized and report to the Logistics manager;
• Ensure that Programme stock is released from the warehouse before the end date of the grant it was purchased on;
• Check weekly that the store is clean, organized, and regularly ventilated;
• Make sure that the stock is arranged in such a way that it’s easy to count and aisles are accessible;
• Check daily and record the temperature and humidity of the store. More especially, make sure the approved layout is implemented when available;
• Supervise the management of infected products. For instance, make sure that they are separated and documented;
• Separate foodstuffs from other stock and pay special attention to dangerous goods;
• Ensure storage facilities are free from rats, rodents, and any other pests that may damage stock and periodically plan for fumigation of storage facilities;
• Plan for disposal of expired/ infected products in collaboration with the logistics manager and the owner of the stock;
• Receive and issue out the various dispatch documents that is Stock Request Orders (SROs), Delivery Notes (DN) Waybills as per kit log procedures;
• Ensure the owner personally conducts a physical review of any stock they have requested and signs the necessary documentation;
• Directly supervise the process of loading and unloading, including casual worker requests, attendance sheets, and ensuring timely payment is made;
• Supervise warehouse assistants day to day work;
• Provide support whenever needed;
• Handle the comprehensive work of any of the team members whenever there is a gap (leave, vacancy);
• Keep a good information flow with the procurement team (in the base and Abuja) to either update on the deliveries or anticipate the upcoming deliveries;
• Report to the logistics manager any challenge.

Position Requirements:

• BSc in Logistics, Supply Chain Management, Business Management, or other relevant field of study;
• Minimum of 3 years proven experience in stock management;
• Sound knowledge of general storage procedures;
• Highly organized and archiving management;
• Traceable previous experience in a similar role in an NGO setup;
• Good computer skills in Microsoft Office (Excel);
• Good communication skills in both written and oral English and excellent in Hausa or Kanuri language;
• Inhabitant of North-east Nigeria region;
• High level of Integrity and Transparency;
• Ability to organize and prioritize workload, using initiative when appropriate, and demonstrate good judgment;
• Possess strong analytical, communication, and interpersonal skills;
• Effective multitasking skills with the ability to coordinate and handle pressure/stress well;
• Flexible, able to live and work in a stressful and insecure environment;
• Commitment to and understanding of ACF aims, values, and principles.