Fresh Jobs at Save the Children

ROLE PURPOSE: 

As part of the Finance team, the Finance Assistant will be responsible for supporting effective Financial management and administration processes for the Nigeria CO Programme.

He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly

KEY AREAS OF ACCOUNTABILITY:

Financial Transaction Processing:

• Raise cheques approved by relevant budget holders/
• Finance and taking them to approved signatories for signing
• Perform monthly Bank Reconciliation
• Perform bank related activities; picking up monthly bank statements
• Support in the payments of participants and other beneficiaries. 
• Requesting and Collection of Finance unit office stationery and consumables from the Admin office for day to day business activities.
• Reconciling and matching of transactions on the system on weekly basis
• Maintain custody of the office petty cash fund and make daily cash payments of approved transactions
• Daily update and maintenance of manual cash book (GLACOS)
• Conduct weekly and month end cash counts

Archiving of Financial Document:

• Ensure all payment and journal vouchers are electronically archived on monthly basis
• Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log 
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining soft copy archiving system
• S2P/Accounts Payable Role:

Cashier

• Bi-weekly payment run
• Support in the payments of participants and other beneficiaries. 
• Processing of partner payments

Other Supports:

• Support during audits to retrieve selected samples a week before the commencement of any audit exercise
• Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Support in the verification of all assets 
• Assist during audit to retrieve all relevant documents for audit exercise
• Any other duties as assigned by the supervisor or line manager

Safeguarding

• Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard

Working Contacts

• Internal:   All budget-holders, field offices and other staff members
• External:  Auditors, Bank, Government bodies, regulatory agencies

SKILLS & EXPERIENCE

Essential:

• A HND/BSc in Accounting or any other related course
• Good knowledge of Microsoft Excel
• Ability to work under pressure
• Ability to work within a multicultural and multi-religious settings

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ROLE PURPOSE: 

This position will be responsible for implementing and/or coordinating all financial support functions for the state office and specifically; 

• To provide sound financial management, manage the financial information function, train and manage financial relationships with partners and stakeholders.
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Accountabilities

Have essential knowledge of Finance and Accounting. Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Finance

• The Finance Coordinator coordinates the area office finance activities and will be responsible for financial compliance and PROSAVE focal person for all invoicing related activities.

Payment Review

• Ensure all financial transactions in the state office are appropriately approve, authorise and administer, in line with SC & Donor policies.
• Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements
• Process all banking activities in the state office, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
•  Responsible for monthly recharges processing (Reversal and re-class) as well as daily matching of transaction on Aggresso

Financial Record

• Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
• Ensure adequate safeguarding of all vouchers manually and electronically
• Ensure adequate safeguarding of all financial instruments
• Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja
• Focal person on PROSAVE invoicing and reconciling in the state and Pro-team meetings 

Cash and Budget Management

• Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.
• Ensure that the Field Manager receives timely and accurate information to inform activity planning and forecasts. 
• In collaboration with the line manager support monthly budget phasing and annual pipeline analysis as well as BVA commentary for specific award.

Procurement

• Represent Finance at Procurement Committee meeting
• Validate Purchase Vouchers within the Finance Coordinator’s Limit
• Follow up on all outstanding invoices, payments in the field offices

Statutory Regulations

• Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
• Monthly submission of EFCC report to the country Office

Partner Management

• Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (52000)
• Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.

Business Partnering

• Conduct state level finance induction for all new staff on finance policies, systems and procedure
• In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.

Audit & Evaluation:

• Assist with the Internal and External audit preparations including putting together relevant documentations for the Audit
• Coordinate all SC awards audits and ensure complete implementation of recommendations and findings
• Follow up on audit issues and provide appropriate response with support from Humanitarian Finance Lead

Safeguarding

• Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard.

Professional accountancy qualifications – ACA, ACCA, CPA, CIMA, CNA

QUALIFICATIONS 

MANDATORY:

• HND/BSc./MBA in accountancy 
• Minimum 5 years’ experience in INGO
• Proficient in computer skills with an excellent working knowledge of Excel.
• Perfect understanding of Nigerian tax laws and other compliance regulations

DESIRABLE:

• Experience working in a multi donor environment is considered a very strong advantage
• Financial Analysis and Reporting skills
• Audit or tax consultancy experience 
• Knowledge of Agresso FMS

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ROLE PURPOSE: 

Under the guidance of the Chief of Party and in collaboration with the Advocacy, Campaign and Policy Manager (Survive) and the Community Mobilization and Engagement Manager, the ACSM Coordinator will be responsible for leading on the development and building of government commitment and investment in immunization of under-five children in underserved communities through effective advocacy and strengthening of the policy environment as well as the development and implementation of social behaviorial change communication and mobilization strategies targeting communities with zero-dose and under-immunized children. S/he will support the Chief of Party to promote an innovative agenda in the delivery of primary health care with focus on improving quality and access to immunization services, strengthening the health system, enabling policy and social environment, community involvement and removing the social, cultural and behavioural barriers to immunization service uptake.  The incumbent will ensure an increased and sustained demand for vaccine services by caregivers and communities with child populations at highest risk of being under-immunized or zero-dose

KEY AREAS OF ACCOUNTABILITY:

Programme Quality

• Lead in the development and implementation of project-specific Advocacy and Social Behavioural Change Communications Strategy 
• Lead in the planning, costing and implementation of ACSM components of the project and contribute to the overall key programme planning, coordination and reporting activities.
• Lead in documenting success stories and contribute to the writing of reports, case studies, briefing papers and presentations for internal and external audiences as relevant
• Build the capacities and provide technical support on ACSM to the Policy and Advocacy Officer, Social and Behavioural Communication Officer and other project team members at the state level
• Support systems for research, analysis and documentation that underpin evidence-based advocacy, behavioural change communication and social mobilization at state level.
• In collaboration with the MEAL Coordinator put in place metrics and measurement tools to collect data and analyse the progress of project’s ACSM activities.
• Provides technical expertise to ensure programs are of high quality and comply with the country and SCI standards by contributing to the writing, reviewing and improving ToRs, tools, SoPs, guidelines and protocols.
• Actively contribute to the process of learning, evaluation, capturing and disseminating lessons from the programme for continuous improvement of programme performance and overall outcome

Advocacy 

• As part of the ACSM strategy, lead in the development and implementation of advocacy approach, exploring governance-related barriers to immunization service uptake such as strengthening coordination and increasing domestic funding for immunization activities at all levels. 
• Provides capacity building in form of training and mentorship for EPI managers and other PHC workers in the areas of health sector resource mobilization, financial management and coordination  
• Lead in the analysis of relevant government policies, guidelines and plans on immunization with ACSM, under-immunized and zero-dose children in view and making relevant recommendations for improvement
• Lead in the preparation of advocacy materials and messages to facilitate the advancement of immunization service uptake in under-served communities
• Develop good knowledge of state and national government structures, parliamentary and political processes and key decision-making structures and how to influence them. 
• Work with pressure groups and champions (including children to promote a coalition-led budget advocacy at legislative and executive bodies for increased domestic investment in immunization, - 
• Lead in the mapping and dissemination of existing tools for budget tracking and coordinate budget advocacy and tracking amongst partner organisations and institutions
• Undertake a range of lobbying, communications and other activities to inform and persuade policy makers, including donors and politicians, of the value of financing for immunization
• Keep abreast of the external political and policy environment and create the right opportunities for engagement and influencing
• Conduct periodic power and stakeholder mapping in project states in line with SCI Key Performance Indicator 20

Social and Behavioural Communication (SBC)

• As part of the ACSM strategy, lead in the development and implementation of a tailored SBC approach that will foster an improved individual and community understanding and perception around vaccination and health services
• Conducts caregiver profiling, community and stakeholders mapping and lead in the development and production of evidence-based and audience and cultural-sensitive communication messages and materials (e.g posters, jingles, leaflets, scripts etc) on promoting the benefits of immunization over social barriers and misconceptions
• Develop and implement dissemination and monitoring plans for communication materials and messages, including mass and social media broadcast and community events and campaigns either as stand-alone or to mobilise for an outreach programme
• Lead in the development of communication training materials and conduct training for relevant influencers and change agents such as traditional and religious leaders, CBOs, CSOs, journalists, professional bodies etc
• Build and maintain excellent relationships with relevant journalists, broadcasters and commentators in the local, national and international media and widen interest in immunization of under-immunized and zero-dose children
• Support innovations aiming at increasing community participation and ownership of quality immunization and health service delivery
• Lead in exploring platforms to improve positive social and gender norms to create an enabling environment for positive practices within households and at community levels. These platforms include but not limited to forums for men and women, mother-to-mother support groups, cooperative societies, traditional birth attendants (TBAs) etc 

Social Mobilization

• As part of the ACSM strategy, lead the development and implementation of social mobilization approach to increase the participation of an all-inclusive traditional and religious institutions (TRIs), Community Based Organizations (CBOs), Civil Society Organizations, Fatih Based Organizations (FBOs) in immunization planning, activities and accountability
• Conduct capacity building in form of training, awareness creation and mentorship for social groups and individual champions (including children) on the dissemination of immunization messages

Safeguarding

• Support safeguarding team in carrying out safeguarding risk assessment, develop and implement a mitigation plan when needed.
• Flag safeguarding concerns noticed during programme implementation as well as share good practices identified in the field.
• Ensure that all children and programme beneficiaries are provided with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Safeguarding Policy and Code of Conduct.

QUALIFICATIONS, SKILLS & EXPERIENCE

Essential

• Master’s degree in the social or behavioural sciences, public health, health education, health promotion, development studies, development economics, rural development/sociology or other related fields. 
• Any training on Advocacy, Communication and SBC be an added advantage
• Minimum of 5 year-experience in health financing, health governance, enhanced voice and accountability or similar roles, three of which should be at managerial level
• Fluency in English language. Knowledge of local languages (Lagos-Yoruba and Kano-Hausa) will be an added advantage
• Profound knowledge of governance and health systems and political terrains in the implementing states in particular and Nigeria in general
• Strong knowledge of global health policy goals and commitments
• Ability to write strong position papers and policy briefings
• Strong analytical framework to clearly articulate and communicate our policy positions
• Ability to be strategic and proactive when required to be able to keep advocacy plans dynamic and aligned to new policy and political developments
• Ability to clearly communicate and easily relate to federal and state authorities 
• Experience of working in a multi-cultural environment
• Comply with the requirements of Save the Children’s commitment to protect children in accordance with the Child Safeguarding Policy.

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ROLE PURPOSE: 

The role holder will be responsible for the provision and management of effective HR and administrative services in the Lagos and Ondo office repectively.  The Human Resource and Administration Officer will contribute to ensuring that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to Save the Children Quality Standards and endeavours to implement effective administration systems

KEY AREAS OF ACCOUNTABILITY : 

Recruitment

• Receive applications from prospective candidates and maintain an applicant database
• Develop a standard induction pack and maintain an induction schedule for new staff
• Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff
• Participate in the planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.

Representation

• Assist Field Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions of their salary structures.
• Assist with the analysis of HR needs of the programme and look for sustainable solutions. *Provide a generalist HR service to managers across a full range of HR issues

Human Resource Management

• Assist the Human Resource Manager in the CO in the development of annual needs for development / training through the formal performance review process.
• Identify training courses and their costs and maintain a list of available courses.
• Research training opportunities as prioritised by the SMT or as requested by supervisors.
• Provide support to supervisors to arrange training opportunities for staff.
• Preparation of consultancy contracts for national consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.

Administration and Office Management

• Management of office facilities and travels for the Ondo field office.
• Ensure the Ondo office is adequately equipped with sufficient levels of supplies (consumables, stationery, equipment) etc, is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency
• Oversee the maintenance of the office premises/residences, furniture, fittings and all equipment in a fully functioning state
• Pro-actively identify potential problems affecting staff, proposing solutions and working to put them in place
• Develop, manage, and oversee effective relationships with service providers suppliers, landlords, etc, ensuring transparency and value for money.
• Manage and supervise the Administrative Assistants and Cleaners
• Liaise with Programme Operations (field and Abuja) to ensure that shared office support functions run smoothly, and resources are used efficiently and effectively.
• Manage contractual agreement for the office, liaise with relevant Admin staff at the CO (Country Office) to initiate a rent renewal request and onboarding.
• Ensure compliance with Save the Children Quality Standards, Global Policies and Guidelines

Travel, Logistics & Events

• Oversee the management for all travel, and accommodation for visitors, consultants, and staff on official Save the Children business in Ondo. Ensure that travel is on schedule and cost effective and that visits to Ondo state programmes occur with a minimum of disruption and downtime.
• Ensure that meetings and conferences are effectively managed ensuring value for money and transparency in all the processes.

Safeguarding

• Act as a safeguarding focal person in the state to enable all functions fulfil their safeguarding responsibilities.
•  Assist in organising and facilitation of safeguarding induction for newly recruited staff, volunteers, beneficiaries, stakeholders and partners in the field office.

QUALIFICATIONS   

• University degree in Human Resources Management, Business Administration, or equivalent in relevant field

 
EXPERIENCE AND SKILLS

• A minimum of 5 years of experience in a Human Resources and Administration role in a corporate or INGO environment
• Proven ability to provide high level support to management teams
• Ability to plan and organise a substantial workload that including complex, diverse tasks and responsibilities
• Experience of managing and developing teams
• Experience of setting up and maintaining management information systems and office systems
• Experience of effective budget development and management
• Experience of negotiating service contracts and ensuring value for money
• Excellent communication skills in order to deal tactfully and sensitively with a wide range of people
• Excellent organisational skills and a track record of consistently prioritising delivering on time
• A high level of computer literacy
• Good judgement, initiative and problem solving ability
• Commitment to Save the Children’s mission and values

Desirable

• Staff & Performance Management
• Willing and able to travel around the state as needed.
• Experienceworking with a diverse team
• Experience working in Emergencies