Job Offers at The Health Strategy and Delivery Foundation (HSDF)

PROJECT DESCRIPTION

HSDF is seeking a Monitoring, Evaluation and Learning Officer to join the Kaduna Primary Health Care Service Delivery Plan Revamp Project. The goal of the intervention is to operationalize Kaduna State's Service Delivery Plan for a more viable PHC system that improves access to care for the population through: 

• Supporting Kaduna state in planning, and better use of public funding and other financial resources to improve the financing of PHC and achieve better health outcomes.  
• Improving facility readiness and availability of essential inputs required to deliver quality services.  
• Building capacity of state actors, planning and budgeting committees, and healthcare financing institutions to strengthen governance and coordination, harmonization and alignment of financial and other resources by both the government and donors to improve the financing and optimize the delivery and performance of the PHC system. 

SCOPE OF WORK

• With guidance from the Project Manager and the Technical Director, the Monitoring and Evaluation Officer is responsible for supporting the design and implementation of the MEL approach for the project.
• S/He will ensure that implementation is continuously documented and analyzed, providing support to the internal learning agenda which aims to capture lessons learned, best practices, and process improvement efforts throughout implementation. The ideal candidate will be expected to build and manage relationships with key stakeholders in the project.
• S/He must be well versed in translating learning into practical implementation approaches that can support Kaduna’s path to a more viable PHC system.
• S/He will be able to synthesize materials to foster greater understanding with the ability to draw out stakeholder experience, and in collaboration with government, document and evaluate activities and learnings in Kaduna.
• S/He will have outstanding communication skills, can work independently and collaboratively as a part of a globally dispersed team, and deliver high-quality results within tight timeframes.

RESPONSIBILITIES

• Design, adaptively manage, and report on the project activity monitoring, evaluation, and learning plan. This includes identifying existing indicators, and project-specific indicators, a project level indicator matrix.
• Ensure the development and implementation of MEL tools including solutions and tools for capturing outputs, qualitative and quantitative outcomes, and lesson learned for internal and external project activities, capture tacit knowledge and use observable outcomes to support improving project implementation.
• Lead data collection for assessment of project progress against MEL indicators, drawing from reputable data sources and project records.
• Routinely monitor project activities against work plans and planned deliverables to hep teams stay on track.
• Lead the design, contracting, and implementation of monitoring surveys, research, and evaluation activities, as necessary, including:
  • Support baseline assessments, including approaches like stakeholder mapping, social network analysis, data collection (quantitative/qualitative), survey design, key informant interviews, and/or focus group discussions.
  • Support mid-term process evaluations to evaluate how the project is progressing towards its long-term goals. This includes an ability to design quasi-experimental or non-experimental mixed method research protocols, sampling methodologies, and data collection instruments.
  • Support any endline program evaluations to evaluate overall project contributions to PHC. This includes an ability to design quasi-experimental or non-experimental mixed method research protocols, sampling methodologies, and data collection instruments.
• Assist with drafting of periodic progress reports and other materials requested by project funders.
• Support the documentation of the project in collaboration with the implementation and operations teams.
• Ensure efficient implementation of project MEL activities and timely reporting of activities internally and externally
• Liaise with the project manager and director in promoting the use of data for decision-making at all levels of the PHC system
• Promote a team approach that emphasizes performance, creative approaches, accountability, and the achievement of personal and project goals
• Coordinate, plan, and implement institutional learning activities supporting the achievement of project goals and objectives, such as special studies, pause and reflection activities, after action reviews, briefings, and communities of practices, learning events and/or seminars
• Build capacity for integrating and adapting to lessons learned and changes in project context.

YOUR QUALIFICATION AND EXPERIENCE

• The requirements listed below are representatives of the knowledge, skills and/or ability required to successfully perform this job.

Experience/Expertise

• A Masters or other advanced degree (PhD) in public health, public/social policy or other relevant fields
• 5-7 years’ experience designing and managing project logic models, results frameworks, feedback and learning processes
• Experience with HRH management, health systems strengthening or other relevant areas
• Experience working and fostering a collaborative environment to achieve goals, advance project activities, and produce high-quality deliverables
• Ability to interact effectively and collaboratively with a broad range of senior and mid-level public and private sector counterparts, and other key stakeholders
• Excellent interpersonal, writing, and English language oral and presentation skills
• Excellent organizational and time management skills
• Ability to work both independently and as a member of a team and to handle multiple priorities is required
• This project is women-focused and as such, FEMALE candidates are preffered and encouraged to apply. 

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JOB SUMMARY

• We are looking for a motivated and experienced Administrative and Procurement Manager to join our team!
• The Administrative & Procurement Specialist holds a strategic position responsible for driving excellence in administrative operations, compliance and procurement management.
• This role encompasses executive-level oversight of administrative functions and procurement strategies, ensuring alignment with organizational objectives and fostering a culture of operational efficiency and compliance.

KEY RESPONSIBILITIES

Administrative Management

• Oversee daily administrative operations, including office management, facilities, and logistics.
• Manage the office in liaison with other administrative officers and Human resources team ensuring all facilities are operational for project/activities completion.
• Oversee the overall maintenance of the residence/office premises, facilities assets and equipment (physical work environment) and ensure that these are secure and efficiently utilized.
• Ensure the office is well equipped, has sufficient levels of supplies (consumables, stationery, equipment) etc., and is fully functioning and fit for purpose to enable all staff to operate with maximum efficiency.
• Develop and implement administrative policies, procedures, and systems to streamline operations and enhance efficiency.
• Oversee the management of travel, business visas, and accommodation for visitors, consultants, and staff on official business. Ensure that travel is on schedule and cost effective and that visits to program/project locations occur with a minimum of disruption and downtime.
• Manage the Support Services budget including preparation and monitoring; manage cash flow forecasting and supervise the petty cash for support services.
• Liaise with the Program & Operations team(s) to ensure programs and activities run smoothly, and resources are used efficiently and effectively.
• Coordinate with department heads to ensure alignment of administrative functions with organizational objectives.
• Manage, communicate, implement and maintain office Health and Safety procedures including annual risk assessments and in consultation with the Head of Safety and Security develop evacuation and accident procedures.
• Review and annually update all contracts and leases and ensure they are kept up to date and that all leases are compliant with the Nigeria government tax and other legal requirements.

Procurement

• Lead the procurement process, including vendor selection, negotiation, and contract management.
• Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to identification of potential suppliers and service providers (conduct market surveys), preparation of invitations to bid, bid summaries, purchase orders and/or contracts, simple contractual amendments, renewals; obtain clarifications when necessary.
• Follow-up on purchase orders and contracts. Monitor vendor progress on purchase orders and contracts in the process; verify the quality of service provided and receipt of order confirmation, shipment, and receipt of goods and services, receipt of performance bonds or other necessary documentation; ensure adherence to contract terms.
• Communicate to the Project Team(s) in relation to the assigned procurement actions and assist with the correct preparation and submission of new procurement requests.
• Review invoices of incoming goods, transportation services, and customs clearance fees for accuracy; bring to the supervisor’s attention any discrepancies which may arise, prior to processing the payment, and translation of the offers/invoices.
• Ensure compliance with donor requirements, procurement regulations, policies, and procedures.
• Manage procurement budgets, track expenses, and optimize spending to achieve cost savings.

 Inventory Management

• Oversee inventory management processes, including stock monitoring, replenishment, and inventory control.
• Develop and maintain general office equipment track; regularly evaluate equipment and plan/recommend up-grade for future needs and also the disposal of obsolete items, take initiatives to adapt economical solutions/services, best practices to save HSDF’s resources.
• Identify opportunities for inventory optimization and cost reduction.

Compliance and Risk Management

• Ensure compliance with relevant laws, regulations, and organizational policies related to administrative and procurement activities.
• Mitigate risks associated with procurement processes through effective risk management practices.
• Conduct periodic audits and assessments to monitor compliance and identify areas for improvement.

KEY QUALIFICATIONS

This position generally requires an individual with exemplary experience, teamwork, strong verbal and written communication skills, strong data analytic skills and a passion for concrete impact in the health and social sectors in Nigeria and beyond. In addition, the ideal candidate should have;

• Minimum of  a Bachelor's degree in Business Administration, Management, or a related field; Master's degree is an added advantage.
• At least seven (7) years of experience in administrative management, procurement, or related fields, preferably in a non-profit or humanitarian organization.
• Strong knowledge of administrative and procurement principles, practices, and regulations.
• Ability to demonstrate knowledge and understanding of donor requirements and compliance metrics.
• Excellent leadership, communication, and interpersonal skills.
• Proven ability to manage multiple priorities, meet deadlines, and work effectively under pressure.
• Proficiency in Microsoft Office Suite and experience with procurement software/systems preferred.
• Certification in procurement or supply chain management (e.g., CIPS, CPIM) is a plus.
• Highly preferred are candidates already residing and have working knowledge and experience in/of Lagos state.