Job Openings at GOALPrime Organization Nigeria

Finance Officer- Temporary Appointment

BackGround

GOALPrime Organization Nigeria (GPON) is a policy-driven humanitarian, non-governmental organization that implements its program through revitalized partnership. It is a non-profit organization with a mandate of making the lives of vulnerable people especially in the face of disaster or crises. GPON is presently operating in the North-eastern regional part of Nigeria where we have reached over 800,000 lives with relief materials, child protection services, GBV mitigation services, livelihood skill-building, health services, and Education support services.

Location: Damaturu with frequent travels to other project locations.

Role Purpose

Provide support under the responsibility of the Operations Manager in ensuring that all accounting procedures for documentation of transactions of Funds Receipt and Disbursement are observed and financial processes and reports are in line with policies of GOALPrime Organization Nigeria. To contribute to the provision of regular and detailed financial analysis report to inform management decisions.

Dimensions of the Role

·       Implementation of financial management processes, protocols, and systems.

Key End Results and typical Responsibilities:

Accounting software operations and reporting:

• Prepare payment, journal, and receipt vouchers using the corporate accounting software - QuickBook.
• Ensure that transactions are complete and accurate with self-explanatory and understandable descriptions.
• Maintain good filing for all vouchers in a limited access area to ensure easy retrieval.
• Support in ensuring all documents are scanned and properly stored on Cloud
• Maintain a record of vouchers borrowed by staff and ensure that they are returned and filed appropriately.
• Support with the clearing of all open items.
• Support the monthly QuickBooks closure processes.
• Following up with offices and staff as regards the dashboard financial deadline requirements
• Print the monthly QuickBooks reports for signing and appropriate filing.
• Ensure that the QuickBooks balances of the advances account agree with the sub-ledger balances.
• Contribute to the monthly financial report.
• Support program staff in making payments to participants during activities implementation.

Internal Financial Controls & Payments:

• Ensure that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.
• Approved payment requests should be processed within three days of receipt.
• Prepare the Withholding tax and VAT schedule where relevant before payment is done.
• Cancel (stamped PAID) all vouchers (payment, journal, and receipt) and their supporting documents to forestall re-use.
• Ensure all cheques are prepared in a way that ensures accuracy and validation for payments
• Issue cheques as per weekly payment list; exception should be approved by CFM.
• Maintain cash books, including providing updates to Finance Operations Manager to prevent negative cash and bank balance.
• Release cheques to the right payee and ensure the appropriate receipts are issued and filed.
• Perform any other duties as specified by your supervisor(s).

Advance Management:

• Prepare and maintain the sub-ledger for all advances (travel, purchase, etc.).
• Ensure timely liquidation of staff advances should not exceed seven days after travel arrival
• Should ensure that more than one advance is given to staff at a time.
• Make available Bi-weekly to the Operations Manager a list of all un-liquidated advances and support with the follow-up of these advances.

Assist in the Administration of Staff Payroll:

• Prepare the withholding tax deductions report and complete and submit monthly Statutory PAYE forms to relevant Government Organizations.
• Reconciles payment of NHF with Federal mortgage bank of Nigeria and a monthly update on all staff NHF Cards.
• Assist in the posting of all prepaid staff benefits on Quickbook.

Skills Specific to the post needed to put knowledge into practice:

• Basic financial skills
• Possession Basic financial skills
• Possession of good report writing skills
• Passion for learning and development.
• Good computer literacy skills.
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation.
• Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, PowerPoint, and Outlook.

Qualifications and Experience

• Degree University degree in Accounting or relevant professional qualifications equivalent.
• At least 3 years experience in a similar role.
• A BSc or HND in Financial accounting and related financial/Business administration courses.
• At least 2 years of practical work experience in managing financial and administrative systems for donor-funded projects.
• A minimum of 2-year experience in grant financial management with donor-funded projects in Nigeria.

Desirable

• Strong communication skills: oral and written.
• Experience in the use of QuickBooks (Added advantage)
• Extremely flexible, and have the ability to cope with stressful situations
• Ability to carry strenuous office duties of lifting heavy items.
• Familiar with international donors.

GPON is an equal opportunity employer and does not discriminate based on race, religion, gender, or disabilities. GPON is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply. Only shortlisted candidates will be contacted

go to method of application »

Gender Officer- Temporary Appointment

Role Purpose

Under the overall guidance and supervision of the Project Coordinator, the Gender Officer will play a great role in the implementation of gender action plans of the project. The post holder is responsible for project design, assists the implementation of gender mainstreaming in the project. S/he will be responsible to Provide capacity-building training on gender equality and mainstreaming for different stakeholders in the project implementation area, collaborating with other project staff, and conducting gender-related capacity-building activities for staff members, incentive workers, and other sectors workers.

The post holder will be part of the project team in the program area in pursuing the implementation of the project. He/she will need to work and coordinate closely with the Project Coordinator, Education/Protection/staff, and other governmental & non-governmental stakeholders working in the refugee camps and host communities.

Program design and implementation (60%)

• Make sure that all gender-related activities are implemented as planned in the project
• Participate in the baseline, mid-term, and end evaluation with close collaboration with the monitoring and evaluation teams.
• Working closely with school gender cubs to ensure gender transformative and inter-generational approaches are well integrated into the project implementation process
• Provide various capacity building training for target beneficiaries
• Facilitate implementation of gender-related periodic assessment and activities to be conducted using a consultant or in-house capacities within the standard qualities for the emergency project.
• Support knowledge management and learning efforts by producing and documenting project monitoring reports, cases stories, and articles in relation to gender in the project area.
• Ensure the mainstreaming of CP, DRR, and inclusion in the PCM process.
• Carry out any other duty as assigned.

Monitoring, Evaluation, and Reporting (30%)

• The Gender officer need to review reports of activities whether gender components are well integrated
• Need to take part in evaluations and supervision of activities to ensure gender components are incorporated
• Conduct regularly gender markers and assessments to identify possible gaps and provide the required remedial solution

Other Responsibilities

• Within the scope of the role, there will be additional assignments as needed.
• Seek and promote innovative ideas, approaches to ensure the quality of work
• Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and GPON’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that the team members under supervision are properly inducted on and understand their role in upholding GPON’s safeguarding and GEI policies.
• In overall terms integrating safeguarding and gender issues within the M&E framework of this project.
• GEI, including making sure that relevant reporting and data are submitted

Representation

Ensure consistent and effective networking and coordination at the field level (PLAN, sub-sector, Government authorities, and relevant NGOs).

Donor Compliance

Participate in developing donor proposals budgets and reporting to ensure they are delivered promptly in accordance with donor requirement

Key relationships

Work with various field staff in different sectors in response locations and departments within GOALPrime (HR, Admin & Log, M&E, Finance, Programmes), etc

Job Requirements:

Educational Qualification and Experience

Bachelor degree in Gender studies, social work, and other related social science, and substantial experience (minimum of 2years) in gender and development programmes/projects

Knowledge

• Good knowledge of Gender Mainstreaming, and Experience in gender projects, and experience at community-level projects.
• Experience in gender advocacy and networking. Experience in designing & facilitating training.
• Knowledge of current international development trends and thinking on programme effectiveness and in Child Rights programming
• Knowledge of the sector-specific development issues such as education, health, child protection, emergency responses, inclusions, and DRR issues.
• Knowledge of inclusion and gender.
• Understand organizational principles, systems and have the ability to provide leadership and support to staff working at the community level
• Understanding of integrated development issues
• Knowledge of child-rights programming
• Knowledge of participatory monitoring, evaluation, and research systems and processes
• Good report writing skills
• Working experience with children, youth, and adults.
• Strong team spirit
• Strong organizational and project implementation skills, and ability to deliver to work in a hardship area

Desirable

• Knowledge of child protection in the emergencies sector.
• Knowledge of project implementation and child-centered community development programming.
• Knowledge of development issues, trends, challenges and opportunities, and implications to community development.
• Knowledge of Child Protection Policy (CPP) principles and procedures
• Knowledge of effective participatory Monitoring, Evaluation, and Research systems and processes.
• Excellent interpersonal skills, including the ability to build relationships with colleagues.
• Excellent written and oral communication skills, including presentation.
• Ability to analyze information and evaluate options including planning skills.
• Proficient in computer skills and use of relevant software and other applications.
• Knowledge of the Hausa language.
• Good understanding of Gender Equality and other social barriers to adolescent and humanitarian programming.
• GPON is an equal opportunity employer and does not discriminate based on race, religion, gender, or disabilities. GPON is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply. Only shortlisted candidates will be contacted

Physical Environment

The incumbent will spend much of his/her time in the field office and targeted LGAs where the travel requirement is often.

Level of contact with children

High contact- the job responsibilities of this position require the post holder to have very frequent contact with children. It is expected that children who come into contact with GPON shall be protected at all times.

GPON is an equal opportunity employer and does not discriminate based on race, religion, gender, or disabilities. GPON is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply.

go to method of application »

Location: Damaturu, Nigeria

Role Purpose

• The purpose of this role is to provide administrative and logistical support for the Project in line with GPON policies, donor requirements, and Nigerian laws.
• The post holder will be supervised by the HR/Admin Coordinator and expected to work very closely with other members of the programme team.

Dimensions of the Role

• The post holder will contribute to the effective administration and logistics coordination, ensuring the interface between operations and project team members.

Accountabilities

• Provide day-to-day support to staff and identify future needs
• Ensure timely welcome services, hotel, and flights bookings, and other support services for staff and visitors
• Prepare and file documents for signature and/or action, as necessary, and ensure that that proper filing systems are in place for the project
• Coordinates the planning and organization of meetings and workshops
• Ensure that vehicles and all equipment are in good conditions and liaise with the development Admin and Logistics Advisor about necessary repairs and improvements as necessary
• Arrange for the repair and maintenance of office/ guest house equipment and machinery to ensure that staff works effectively without any disruptions.
• Coordinate logistics and procurement operations including the selection of vendors/suppliers.
• Prepares and Maintains records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule.
• Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
• Ensure compliance with GPON logistics standards and regulations
• Ensure appropriate request for quotation is placed and correct quotations received for processing.
• Store Management using specified software.
• Perform any other project-related duties as specified by the development and Logistics Advisor.

Technical Expertise, Skills, and Knowledge
Essential:

• A Degree in Business / Public Administration or related field.
• At least 2 – 4 years of experience working in administration and logistics generalist role
• Fluency in English with excellent writing and speaking skills is required.
• Excellent and demonstrable experience in procurement processes and logistics management.
• Demonstrable experience in office management and staff coordination.
• Excellent writing and speaking in the English language
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation, and coaching
• Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
• Experience with Microsoft Word, Excel, PowerPoint, and Outlook

Note

• Women are strongly encouraged to apply.
• Only shortlisted candidates will be contacted
• GOALPrime is an equal opportunity employer and does not discriminate based on race, religion, gender, or disabilities. Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse.