Job Openings at International Medical Corps

International Medical Corps is therefore looking for a suitable candidate to fill the position of Finance Officer to be based in Damboa.

JOB SUMMARY     

The Finance Officer provides day-to-day financial support on one or more programs/grants, including the processing of transactions, adhere to donor regulations and IMC policies and procedures, reporting, and assisting in financial analysis including Sub ward management and reporting. Finance Officer reports directly to Finance Manager

Main Responsibilities:

Accounting and Finance Management

• Assist the Finance Managers with day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures.
• The Finance Officer will be responsible for the Sub ward management include ensuring that all financial reports and supporting documentations submitted to IMC by sub-award recipients are accurate and received in timely manner and in line with sub-award agreement terms and conditions, Ensure IMC Payroll review, and assisting in financial analysis. of IMC company books.
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
• Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes.
• Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities.
• Assists with the management of the country finance department to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports.
• Manages the monthly financial closing including accounts payables and accounts receivables of the mission under supervision of the Finance Manager.
• Assist in the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements.
• Maintains the system of accounts ensuring all accounting data are updated, reconciled and fully supported.
• Oversee training of finance staff and provide technical support to country program and logistics.
• Ensure compliance with internal and donor regulations and procedures, establishing finance and supporting function policies, systems, and procedures, and directing or performing their development, documentation, and implementation.

Training/ Capacity Building

• Train fellow staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development of staff

Working Relationships

• Maintain frequent communication with Finance Manager to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted targets
• Attend coordination meetings which are relevant to finance activities
• Interface with national government and relevant statutory agencies to ensure compliance with varying government regulations when necessary

Representation

• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Participate in donor meetings and communicate relevant information to Finance Director and Country Director when called upon to do so
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

QUALIFICATIONS

• A university degree in Accounting or Business Administration. Professional certifications such as a qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage

Experience

• Minimum 3 years’ experience in administration and financial management in the humanitarian sector, including extensive experience in the financial management aspect of international donor agencies.
• Extensive experience in working with computerized accounting systems, preferably Costpoint
• Experience in working within a large departmental team.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization. 
• Knowledge of varied donor financial regulations.
• Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Competency

• Proven leadership qualities required.
• Strong negotiation, interpersonal and organization skills.
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Ability to work under pressure and manage work load effectively and efficiently to meet deadlines.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multiethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas.
• Some record of experience with donor (especially:  USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures.
• Ability to work in harsh conditions, often in remote areas.
• Proficiency with MS Word and Excel

Ethical Conduct for IMC Staff

The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
.
Compliance & Ethics:  

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

•   Due to the urgent
•  need of the position applications received will be reviewed on a rolling basis.

go to method of application »

International Medical Corps is therefore looking for a suitable candidate to fill the position of HR & Admin Officer to be based in Damboa.

Main Responsibilities:
Human Resources

• Perform retention procedures including storing of documents and record-keeping, maintaining strictest confidentiality of HR documents and data.
• Ensure that all steps of the recruitment process are followed according to IMC policies and procedures and state and federal labor laws.
• Manage the posting, advertising and circulation of vacancy, and screen received applications.

Schedule interviews and confirm attendance of candidate(s):

• Confirm applicant’s references
• Perform administrative tasks including, but not limited to, background check, completing employee documentation, recording data on each current employee, maintain employee files, confirm all procedures are following for terminated/exiting employees.
• Ensuring smooth on-boarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards are provided, performance evaluations and other required processes are implemented on time and of a high quality
• Assist in providing information on employee benefits, program and education.
• Ensure compliance with Nigerian labor laws and with all IMC compliance policies to ensure due diligence requirements in the field of human resources and administration are maintained.
• Provide direction to staff recruitment and employment
• Preparation/processing of monthly national staff payroll
• Facilitation of international/National staff movement, support planning and purchasing of air tickets and accommodations
• Ensure all staff details are upload on IMC internal systems for payroll and time sheet
• Maintain and accurately track staff leave
• Ensure the office is well supplied with stationary and other office essential materials
• Ensure compliance to regulations including personnel policies and records, employee laws and issues:
• Overseeing employee health and safety procedures
• Updating job requirements when needed
• Cover all legal compliance for human resource federal and state requirements
• Advise on organization benefit needs or evaluating benefit contract bids
• Be a resource for IMC employees and assist management in addressing employee concerns Review procedures for employee safety, welfare, wellness and health
• Represent the organization in meetings, at the community level and in recruiting events
• Overseeing social events.
• HR Staff corps cohesion and inclusion:
• Study the social, cultural and ethnic specifies and the values and customs of the country of operation
• Promote team activities, peaceful conflict resolution and wellbeing initiatives.
• Champion employee assistance programs and promote mental and physical health and resilience activities.
• Be an active participant in security assessment and vigorously support the security function to communicate effectively.
• Embody the duty of care and exhibit a moral and/or legal obligation to ensure the safety or well-being of others.        

Key Competencies:

• Strong communication skills: oral, written and presentation skills.
• Should be a team player and culturally sensitive.
• Demonstrated proficiency in computer applications such as Ms Word, Excel, Email and utilization of the internet.
• Goal-oriented, organized team player.
• Creative problem solver who thrives when presented with a challenge.
• Extremely flexible and have the ability to cope with stressful situations.
• Commitment to and understanding of IMC’s aims, values, and principles.

Required Qualifications / Minimum requirements Standards.

• Bachelor's Degree in fields related to Human Resources, Administration and Management.
• Professional Certifications (CIPM, SHRM, CIPD, etc. an advantage)
• 3 years of experience in human resources or related position.
• Organized and efficient in daily tasks
• Excellent English verbal and written communication skills
• Ability to multitask, prioritize, and manage time efficiently
• Goal-oriented, organized team player
• Creative problem solver who thrives when presented with a challenge
• Able to mentor and lead HR team and IMC staff
• Clear understanding and commitment to organization’s mission and goals
• Strong interpersonal communication skills and professional attitude.

Required Skills & Qualities:

•   Highly organized and the ability to multi-task.
•   Strong analytical skills with good problem-solving skills & creativity, supported by good writing skills.
•   Computer literacy in all Microsoft office programs (word, excel, PowerPoint, outlook)

Ethical Conduct for IMC Staff

The International Medical Corps maintains a code of standards of conduct that shall govern the performances of its employees engaged in the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported /by donor funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated above, has a financial or other interest in the firm selected for an award. IMC officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements. These standards shall provide for disciplinary actions to be applied for violations of such standards by IMC officers, employees, or agents.

Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
.
Compliance & Ethics:  

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values

Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive