Job Openings at International Rescue Committee (IRC)

Project Overview:

The BHA (Bureau of Humanitarian Assistance) project, Integrated Emergency Response to the Displaced Population in Zamfara, Sokoto, And Katsina States, Northwest Nigeria” will be carried out by a consortium led by the International Rescue Committee (IRC) in collaboration with four Partners aim to leverage each partner's expertise to provide immediate humanitarian assistance to internally displaced people populations through area-based approach. The Consortium partners will provide an integrated multisectoral intervention in Health, Nutrition, WASH, Protection, and Multi-purpose Cash Assistance (MPCA) activities in Zamfara, Katsina, and Sokoto states in collaboration with state governments, UN organizations and other key actors in Northwest Nigeria. The project will be implemented by a dedicated support, quality assurance, and coordination team, who will work closely with all partners through a management unit of well-structured consortium governance for the activity.

Scope of Work: The Consortium officer will report to the Senior Consortium Manager Northwest based in Katsina and will be responsible for providing all administrative tasks, managing departmental correspondence with regular stakeholders/ Consortium Partner and meetings schedule, preparation and reporting. The main duties include managing office files, organizing meetings and regular reports, and organizing records.

Key responsibilities:

Administrative Support:

Provide administrative support to the consortium, including organizing meetings, managing correspondence, and maintaining records. Ensure that consortium operations are conducted efficiently and in an organized manner. Organize and facilitate training sessions, workshops, and mentoring programs to enhance the skills and knowledge of staff, NGOs, and CBOs. Organize a filing system for important and confidential consortium documents, such as letters and memorandums of understanding with MDAs and partners. Manage office supplies stock and place orders. Prepare reports and presentations with statistical data, as assigned.

Meeting Coordination:

Facilitate regular meetings, including sending invitations and placeholders, preparing agendas, taking minutes, and following up on action points. Organize consortium meetings and events with MDAs and partners. Prepare presentations, spreadsheets, and reports for meetings.

Communication and Relationship Management:

Foster and maintain strong relationships with government agencies, local authorities, NGOs, and other relevant stakeholders by ensuring timely delivery of correspondence and acknowledgment letters. Distribute and file consortium correspondence. Maintain accurate records and documentation of all consortium activities, meetings, and communications.

Project Management:

Support the planning, implementation, and monitoring of consortium projects to ensure they are on track, within scope, and within budget. Coordinate the development and submission of project proposals, reports, and other documentation required by donors and stakeholders. Ensure compliance with donor regulations, including USAID/BHA, and other relevant guidelines. Liaise with the finance departments of consortium members to ensure proper financial management and accountability. Ensure documentation of the consortium’s strategic plan. Prepare regular reports on events, expenses, and office budgets. Identify potential risks and challenges, or any issues or conflicts that arise within the consortium, and promptly report them to the consortium Team Leader.

Other Tasks:

Any other tasks assigned by the supervisor.

Team Management:

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.

Qualifications

• University degree in social sciences or social work (bachelor’s or Equivalent).
• Ability to manage teams especially field teams in a challenging environment
• Ability and willingness to live and work in a challenging environment
• Good communication skills (written and verbal), cultural sensitivity, flexibility, ability to improvise, team player.
• Ability to live and productively work under stress and in insecure and harsh environments while maintaining a sense of humor

Languages:

• Fluency in English and other languages desirable. 
• Knowledge of the local language will be an added value.

Key Working Relationships

• Position Reports to: Senior Consortium Manager.
• Indirect/Technical Reporting: Deputy Team Lead, Field Coordinator

Computer / Other Tech Requirements:

• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
• Ability to Travel: 50% of time if applicable.

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Job Overview/Summary

The Consortium Data Manager reports to the BHA consortium Team lead and works closely with the Consortium Senior MEAL Managers in supporting the northwest consortium program implementation. He/she will support the consortium in overall design and implementation of quality information management systems, data management standards, data quality assurance and facilitation of evidence use across teams and field sites. The role requires extensive statistical experience and good understanding of IRC toolkits, applications, measurement approach and concepts. The post holder will be expected to provide technical support in; data gathering, aggregation, MEAL tool development, support electronic data platforms, databases and select technologies to capture and organize data in a usable format. He/she will work collaboratively with program implementation teams, the Consortium Team Leader and support teams. The incumbent will be expected to communicate courteously on program performance, develop and maintain positive relationships with program and support teams

Major Responsibilities

System Development, Design and Promotion of Data management workstream

• Support the team lead in the development, establishment, and maintenance of a sound accountable data management systems across the BHA locations in Northwest.
• Support routine development of digital data collection tools and processes for online data management.
• Support in assessing needs for program development.
• Support and actively participate in programme design and development through design of MEAL plans and ensuring that all aspects of MEAL including activity reach tracking, log frame, Indicator tracking table, performance indicators reference sheet, beneficiary databases conform to the IRC quality programming standards for the consortium.
• Ensure that right data management resource planning in proposal development and work creatively to secure funding from diverse sources, to ensure that data management is integrated in emergency and development programmes in a sustainable way.
• Engage in the design, method and conduct of surveys such as baseline and end line and the commission of evaluations in coordination with colleagues and partners.
• Support MEAL team in Design and implementation of assessments including baseline, endline, research, satisfaction surveys and roll out appropriate toolkits.
• Support in toolkits and digital capability assessment.
• Support in design and roll out of program sector quality benchmark.

Monitoring, Evaluation, Accountability and Learning execution

• Support BHA partners to determine assessment activities, methods which ensure data adequacy and completeness.
• Tracking and data in monitoring and evaluation using the project indicators dashboard
• Support data quality audits, validation, and resolve systemic problems in data quality.
• Regular updating project cycle management (PCM) dashboards with key findings that foster learning and decision making and share in project life cycle meetings and team meetings.
• Support the expansion of standard mobile data technology and online dashboards to enhance timeless and quality data collection, analysis, and visualization.
• Establish and ensure timely data flow, quality checks and audits and updating of data visualization through proper management of the consortium centralized database.
• Undertake regular context analysis of monitoring data and work closely with the team lead to facilitate decision making for real time program adaptation.
• Provide information support in consortium program monthly and semiannual reports on progress against activities and budget.
• Comcare data management system for the consortium. Including Power-BI dashboard
• Ensure that IRC is represented at relevant data management, inter-NGO and government level meetings at the field level (related to data management) to enhance inter-agencies best practices sharing and learning.

Internal and External Reporting

• Support in ensuring that IRC delivers all internal reporting requirements in a timely manner.
• Track all data needs and reporting requirements ensuring that MEAL data and information sections are updated on time.
• Ensure that high quality analysis reports to illustrate consortium impact and assessment findings are produced, including evidence of good practice and replicable programmes, and that they are communicated at appropriate events.
• Receive and analyze regular CFM reports ensuring that action plans are included and followed up and that Team lead reviews reports regularly.
• Provide response to both internal and external consortium specific requests ensuring internal policies and communication procedures are adhered to.

Partnership and Internal Staff Management, Mentorship, and Development 

• Responsible for providing consistent, supportive data supervision as necessary to meet monitoring objectives and ensure data quality.
• Support the partner and internal Senior Consortium MEAL Managers   and sector Managers teams to track databases and activity reach.
• Support in recruitment, onboarding, performance management and development of MEAL staff within the MEAL unit.
• Support the consortium partners, ensuring that workplans and deliverables are clearly documented.
• At the organizational level, devise and manage a partner and internal data management training program with the goal of increasing capacity and awareness on data management.
• Prepare and present the consortium project achievement during Consortium coordination meetings (steering committee meetings, Consortium coordination meetings, BHA meetings, PCM meetings and technical working group meetings)

Key Working Relationships

Position Reports to:  Consortium Team Lead Northwest

Indirect/Technical Reporting: Senior Consortium MEAL manager

Position directly Supervises: MEAL officers

Qualifications

• Bachelor’s degree in statistics, social sciences, development studies, project management or any other relevant discipline. A master’s degree in any field is an added advantage.
• 5 solid years of data management experience including MEAL budget management, Staff Management, supporting accountability, and learning.
• Demonstrated understanding or project management in a similar role/with similar responsibilities in a multi sectoral and multi donor environment.
• Strong team management experience with sound capacities to work in a diversified team.
• Willingness to work under pressure and stressful situations without minimal supervision and without compromising deadlines or quality
• Values diversity, sees it as a source of competitive strength
• Good communication, presentation, and interpersonal skills
• Excellent computer skills and competency in word, Excel, PowerPoint, Kobo toolbox, Comcare

Computer/Other Tech Requirements: Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.  Add position-specific (e.g. accounting software, statistical software, etc.).

Ability to Travel: 30% of the time.