Job Openings at J-Six Group

Duties

• Act as the point of contact between the management and vendors
• Screen and direct phone calls and distribute correspondence
• Extensively manage e-mails, including checking incoming and outgoing emails and following up as necessary
• Respond accurately to internal and external information requests
• Take dictation and minutes; prepare reports and documentation for meetings and appointments
• Scheduling and coordinating appointments and meetings, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Observing best business practices and etiquette.
• Devise and maintain office filing system
• Overseeing ad hoc administrative and project requirements as needed.
• Ensuring the premises is in pristine condition at all times.
• Ensuring the facility meets daily operational needs and liaise with artisans for maintenance.

Requirements

• HND / B.Sc. Degree
• A minimum of 2 year working experience
• Must live in close proximity to the preferred location
• Ability to multitask and prioritize the daily workload.
• Excellent communication and interpersonal skills.
• Must be able to act on confidentiality at all times.
• Proficiency in typing and report writing
• Proactive problem-solving and flexibility is important.
• Outstanding organizational and time management skills.
• Fast learner and must be able to pay attention to details.
• In-depth knowledge of office management systems and procedures.
• Proficiency in MS Excel and appointment scheduling software such as MS Outlook
• Male candidates are encouraged to apply for gender balance.

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Duties

• Overseeing attendance management.
• Sorting resumes, collating shortlisted candidates, and forwarding them to your Line Manager.
• Escalating employee complaints or inquiries regarding monthly salary to the Line Manager.
• Handling employee documentation and updating the HRIS.
• Informing the IT team about new employees and ensuring the availability ofwork tools.
• Monthly employee survey.
• Keeping track of employee birthdays and handling the announcement.
• Programme and Office Management.
• Collating quarterly appraisal forms from all subsidiaries and uploading them to the cloud server.
• Liaising with vendors regarding office maintenance.
• Monthly/Quarterly Employee Audit.
• Conflict Management.

Requirements

• A Tertiary Degree with a minimum of 1 year post-NYSC experience in an Administrative/ Secretarial or HR capacity
• Ability to oversee and track a significant number of employees.
• Attention to details andable to complete assigned tasks.
• Able to multitask and prioritize tasks as expected.
• Good knowledge of Excel, Word and Power Point is a must, Canva is an added advantage.
• Must be able to de-escalate employee dispute
• Confidentiality and ability to apply zero preferential treatment are of utmost importance
• Presentation and reporting skills.
• The preferred candidate must be vocal with outstanding communication and use of English.
• Zeal to develop a career in HR and open to learning
• Preferred candidates must live in close proximity to Lekki Phase 1 or can easily commute to the island.