Job Openings at Malaria Consortium

Job purpose

• To aid in providing, organising, and preserving information materials including documents produced by all MC NG functions, for reference in the organisation work as well as for access by relevant reviews and partners.
• The position holder provides oversight to the Country Office Documentation and archiving activities and act as a Data Protection Manager to the Country Office.

Key Accountabilities
Finance work (40%):

• Prepare monthly financial reports to the Project Manager as per finance timetable which comprises the following:
  • Bank reconciliation statement including copy of bank statement
  • Aged list of outstanding Advances and Other ledger balances
  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations
  • Monthly timesheet update
  • End of Month Checklist
  • Accurate and timely reconcile all ledgers and sub ledgers including, petty cash, staff, purchase and other required ledgers.
  • Prepare monthly reconciliation report of above. 
• Calculate and request the office’s monthly cash needs with the State Programme Manager /Technical officer with the objective to minimise month end cash and bank balances, whilst at the same time having adequate funds available for operational needs.
  • Making Payments of all meetings, workshop and training participants and consultants. 
• Liaise with Country office, internal and external auditors, bank and other supplier.
  • Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
  • Advising the Project Manager and Accountant on the arising financial matters and sharing areas of concern with suggested solutions
  • Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
  • Remittance of Statutory deduction to Government; WHT, PAYE, Annual Tax filing etc as per timeline set by the Nigeria Government.
• Assist Finance Manager with queries relating to project accounts.
• Act as the first point of contract for all payment queries.
• Other occasional tasks as required by Country Finance Manager and delegate.

Suppliers Invoice (25%):

• Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Review and post all Non-NAV Procurement invoices directly onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel.
• Review and post all NAV procurement invoices on NAV.
• Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel
• Post payments onto PSF general ledger ensuring the accuracy of all the required codes.

Operations related work (25%):

• Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
• Filing System: 
• Ensure all supporting documents and financial filing system is organised, authentic and complete.
• In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure all field office staff submit Timesheet as per set MC timeline.

Petty Cash (10%):

• In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
• Count Petty Cash on a minimum of a monthly basis with the Financial Accountant
• Post all petty cash invoices and vouchers into the General Ledger with accurate codes

Key Working Relationships

• The finance officer (FO) will be a staff in the state and will report to the State Programme Manager or Technical Officer as applicable while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Finance Manager or Country Finance Manager as applicable.

Salary
Competitive

go to method of application »

Scope of Work

• The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
• The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.

Key Accountabilities
Finance work (50%):

• Review all transactions and ensure completeness of documentation and approvals.
• Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
• Prepare payment vouchers, ensure correctness of cost classification and coding
• Receive payment advise and attached to relevant documents to file
• Preparing Payment schedule of all meetings, workshop and training participants and consultants
• Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
• Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
• Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
• Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
• Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.

Suppliers Invoice (15%):

• Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Prepare all invoice payments and obtain approval from the authorised personnel

Operations related work (30%):

• In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
• In-charge of collating timesheets of all field office staff.
• Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.

Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Key Working Relationships

• The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.

Person Specification
Qualifications and Experience:
Essential:

• OND / HND or Bachelor's in Accounting
• Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position

Desirable:

• Experience in working in INGO an added advantage
• Good working knowledge of Microsoft Excel and other software skills

Work-based skills and competencies:
Essential:

• Excellent interpersonal and communication skills
• Knowledge of NGO donors and their financial reporting requirements 
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times
• A self-starter

Desirable:

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision making skills is an added advantage

Salary
Competitive

go to method of application »

Scope of Work

• The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
• The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.

Key Accountabilities
Finance work (50%):

• Review all transactions and ensure completeness of documentation and approvals.
• Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
• Prepare payment vouchers, ensure correctness of cost classification and coding
• Receive payment advise and attached to relevant documents to file
• Preparing Payment schedule of all meetings, workshop and training participants and consultants
• Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
• Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
• Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
• Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
• Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.

Suppliers Invoice (15%):

• Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Prepare all invoice payments and obtain approval from the authorised personnel

Operations related work (30%):

• In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
• In-charge of collating timesheets of all field office staff.
• Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.

Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Key Working Relationships

• The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.

Person Specification
Qualifications and Experience:
Essential:

• OND / HND or Bachelor's in Accounting
• Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position

Desirable:

• Experience in working in INGO an added advantage
• Good working knowledge of Microsoft Excel and other software skills

Work-based skills and competencies:
Essential:

• Excellent interpersonal and communication skills
• Knowledge of NGO donors and their financial reporting requirements 
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times
• A self-starter

Desirable:

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision making skills is an added advantage

Salary
Competitive

go to method of application »

Scope of Work

• The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
• The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.

Key Accountabilities
Finance work (50%):

• Review all transactions and ensure completeness of documentation and approvals.
• Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
• Prepare payment vouchers, ensure correctness of cost classification and coding
• Receive payment advise and attached to relevant documents to file
• Preparing Payment schedule of all meetings, workshop and training participants and consultants
• Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
• Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
• Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
• Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
• Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.

Suppliers Invoice (15%):

• Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Prepare all invoice payments and obtain approval from the authorised personnel

Operations related work (30%):

• In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
• In-charge of collating timesheets of all field office staff.
• Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.

Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Key Working Relationships

• The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.

Person Specification
Qualifications and Experience:
Essential:

• OND / HND or Bachelor's in Accounting
• Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position

Desirable:

• Experience in working in INGO an added advantage
• Good working knowledge of Microsoft Excel and other software skills

Work-based skills and competencies:
Essential:

• Excellent interpersonal and communication skills
• Knowledge of NGO donors and their financial reporting requirements 
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times
• A self-starter

Desirable:

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision making skills is an added advantage

Salary
Competitive

go to method of application »

Scope of Work

• The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
• The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.

Key Accountabilities
Finance work (50%):

• Review all transactions and ensure completeness of documentation and approvals.
• Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
• Prepare payment vouchers, ensure correctness of cost classification and coding
• Receive payment advise and attached to relevant documents to file
• Preparing Payment schedule of all meetings, workshop and training participants and consultants
• Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
• Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
• Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
• Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
• Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.

Suppliers Invoice (15%):

• Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Prepare all invoice payments and obtain approval from the authorised personnel

Operations related work (30%):

• In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
• In-charge of collating timesheets of all field office staff.
• Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.

Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%):

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Key Working Relationships

• The Finance Assistant will be a staff in the state or Abuja and will report to the project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.
• S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance officer.

Person Specification
Qualifications and Experience:
Essential:

• OND / HND or Bachelor's in Accounting
• Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position

Desirable:

• Experience in working in INGO an added advantage
• Good working knowledge of Microsoft Excel and other software skills

Work-based skills and competencies:
Essential:

• Excellent interpersonal and communication skills
• Knowledge of NGO donors and their financial reporting requirements 
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times
• A self-starter

Desirable:

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision making skills is an added advantage

Salary
Competitive

go to method of application »

Job Purpose

• To provide technical support on the supply chain management of malaria commodities at the project office.

Scope of Work

• The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level.
• S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the assigned state.

Key Working Relationships:

• The Supply Chain Officer will be a member of the programme implementation team and report to Country Commodity Manager in delivering programme work plan.

Key Accountabilities
Supply Chain Management (70%)

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined
• Provide technical support to strengthen the   procurement and supply chain management of malaria commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams
• Carrying out post-distribution gap analysis for all SMC commodities at the assigned state
• Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
• Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store
• Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities)
• Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data   
• Maintaining and regularly updating a database of SMC malaria commodity logistics data
• Performs other duties as directed by the Zonal Project Manager.

Coordination / Feedback (30%):

• Ensure smooth relationship with Country Office and Supply Chain Managers
• Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU
• Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
• Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Provides support to the zonal project manager on program implementation

Qualifications and Experience
Essential:

• Have a Bachelor's Degree in Pharmacy with 5 years post qualification experience
• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
• The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills
• Experience with good understanding of logistic management of public health commodities in Nigeria

Work based Skills and Competencies:
Essential:

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills
• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Excellent computer skills in Excel and knowledge and use of database tools

Salary
Competitive.

go to method of application »

Job Purpose

• To provide technical support on the supply chain management of malaria commodities at the project office.

Scope of Work

• The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level.
• S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the assigned state.

Key Working Relationships:

• The Supply Chain Officer will be a member of the programme implementation team and report to Country Commodity Manager in delivering programme work plan.

Key Accountabilities
Supply Chain Management (70%)

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined
• Provide technical support to strengthen the   procurement and supply chain management of malaria commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams
• Carrying out post-distribution gap analysis for all SMC commodities at the assigned state
• Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
• Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store
• Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities)
• Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data   
• Maintaining and regularly updating a database of SMC malaria commodity logistics data
• Performs other duties as directed by the Zonal Project Manager.

Coordination / Feedback (30%):

• Ensure smooth relationship with Country Office and Supply Chain Managers
• Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU
• Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
• Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Provides support to the zonal project manager on program implementation

Qualifications and Experience
Essential:

• Have a Bachelor's Degree in Pharmacy with 5 years post qualification experience
• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
• The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills
• Experience with good understanding of logistic management of public health commodities in Nigeria

Work based Skills and Competencies:
Essential:

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills
• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Excellent computer skills in Excel and knowledge and use of database tools

Salary
Competitive.

go to method of application »

Job Purpose

• To provide technical support on the supply chain management of malaria commodities at the project office.

Scope of Work

• The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level.
• S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the assigned state.

Key Working Relationships:

• The Supply Chain Officer will be a member of the programme implementation team and report to Country Commodity Manager in delivering programme work plan.

Key Accountabilities
Supply Chain Management (70%)

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined
• Provide technical support to strengthen the   procurement and supply chain management of malaria commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams
• Carrying out post-distribution gap analysis for all SMC commodities at the assigned state
• Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
• Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store
• Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities)
• Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data   
• Maintaining and regularly updating a database of SMC malaria commodity logistics data
• Performs other duties as directed by the Zonal Project Manager.

Coordination / Feedback (30%):

• Ensure smooth relationship with Country Office and Supply Chain Managers
• Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU
• Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
• Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Provides support to the zonal project manager on program implementation

Qualifications and Experience
Essential:

• Have a Bachelor's Degree in Pharmacy with 5 years post qualification experience
• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
• The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills
• Experience with good understanding of logistic management of public health commodities in Nigeria

Work based Skills and Competencies:
Essential:

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills
• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Excellent computer skills in Excel and knowledge and use of database tools

Salary
Competitive.

go to method of application »

Job Purpose

• To provide technical support on the supply chain management of malaria commodities at the project office.

Scope of Work

• The Supply chain officer will be actively responsible for maintaining an effective and efficient logistic management and inventory control of SMC drugs at the state level.
• S/he will be work directly within the State Logistic Management Coordinating Unit and the Malaria Consortium office at the assigned state.

Key Working Relationships:

• The Supply Chain Officer will be a member of the programme implementation team and report to Country Commodity Manager in delivering programme work plan.

Key Accountabilities
Supply Chain Management (70%)

• Ensuring that the supply chain activities meet the needs of the programmes in a timely manner and does so in accordance with donor requirements, MC policies and procedures.
• Carry out monthly stock status assessment of all SMC commodities at the state central medical store and report on the assessment to higher levels flagging issues needing action
• Coordinating SMC microplanning during which targets which form the basis for SMC drug quantification are determined
• Provide technical support to strengthen the   procurement and supply chain management of malaria commodities at the assigned state
• Contribute to state level quantification of commodities as well as development of distribution plans using credible and verifiable data sources
• Support and assist in the management of SMC commodities at the assigned State Central Medical Stores (SCMS) and health facilities.
• Ensure the availability and distribution of pharmaco-vigilance forms during each implementation cycle.
• Provide guidance on reporting ADR using the pharmaco-vigilance forms to the state teams
• Carrying out post-distribution gap analysis for all SMC commodities at the assigned state
• Submit timely and accurate logistic report at the end of every SMC cycle and review all LMIS reports for SMC commodities at the assigned state.
• Coordinate Reverse logistics for SMC drugs from health facilities to the state central medical store
• Monitor the delivery of SMC commodities and escalate any discrepancies in the quantity of commodities delivered and any quality issues. This will be done at all the levels of the distribution of SMC commodities (SCMS, Health Facilities and Communities)
• Working with the state Logistic Management Coordination Unit on the management of SMC commodities and also serves as a link between Malaria Consortium and the state Logistic Management Coordinating Unit
• Provide support for the Monitoring and Evaluation team and reconcile logistic data with M&E data   
• Maintaining and regularly updating a database of SMC malaria commodity logistics data
• Performs other duties as directed by the Zonal Project Manager.

Coordination / Feedback (30%):

• Ensure smooth relationship with Country Office and Supply Chain Managers
• Support collation and transmission of pharmacovilance reports to NAFDAC and the state LMCU
• Coordinate micro-planning for the supply chain component of SMC implementation at the assigned state
• Facilitate routine monitoring and supportive supervisory visits to health facilities on effective supply chain management of SMC commodities.
• Coordinate review meetings for all LMIS SMC reports to provide feedbacks on the quality of LMIS reports
• Provide regular feedback to the country Supply Chain Manager in a timely manner
• Provides support to the zonal project manager on program implementation

Qualifications and Experience
Essential:

• Have a Bachelor's Degree in Pharmacy with 5 years post qualification experience
• Proven previous experience in Supply Chain and Logistics Management of Malaria or HIV/AIDS commodities
• The person must be familiar with the national supply chain system of MoH and LMIS, including MCLS
• Experience working with and engaging stakeholders at the state level
• Ability to engage with stakeholders on the supply chain management of public health commodities
• Good inter-personal, communication and planning skills
• Experience with good understanding of logistic management of public health commodities in Nigeria

Work based Skills and Competencies:
Essential:

• Strong analytical skills
• Proven writing skills in English
• Ability to work effectively and sensitively in developing countries
• A collaborative and flexible style, with a strong service mentality
• Negotiation, Facilitation and coordination skills
• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Excellent computer skills in Excel and knowledge and use of database tools

Salary
Competitive.

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Job Purpose

• The Finance Officer will provide a cashier function and Finance work of maintaining proper financial records of all transactions in accordance with MC financial procedures to the MC Country Office.

Scope of work

• The Country Finance Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
• The Country Finance officer will deal with all cash receipts and payments as well as advising the Accountant on the arising financial matters and sharing area of concern with suggested solution.

Key Working Relationships

• The Country Finance Officer will be a member of the Country finance team and will report to the Country Accountant. S/he will work with project based staff (both national and state based) and the Country Admin/Operation team. Indirectly report to the Finance Manager or Country Finance Manager as applicable.

Key Accountabilities
Finance work (40%):

• Prepare monthly financial reports to the Accountant as per finance timetable which comprises the following:
  • Bank reconciliation statement including copy of bank statement
  • Aged list of outstanding Advances and Other ledger balances
  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations
  • Monthly timesheet update
  • End of Month Checklist
  • Accurate and timely reconcile all ledgers and sub ledgers including, petty cash, staff, purchase and other required ledgers.
  • Prepare monthly reconciliation report of above.
  • Prepare Country Office Monthly Recharges; Office, Staff and Vehicle recharges on third working day of the month. 
• Calculate and request the office’s monthly cash needs with the Accountant with the objective to minimise month end cash and bank balances, whilst at the same time having adequate funds available for operational needs.
  • Making Payments of all meetings, workshop and training participants and consultants.
  • Liaise with internal and external auditors, bank and other suppliers.
  • Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures.
  • Advising the Accountant and Finance Manager on the arising financial matters and sharing areas of concern with suggested solutions.
  • Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
  • Remittance of Statutory deduction to Government; WHT, PAYE, Annual Tax filing etc as per timeline set by the Nigeria Government.
  • Assist Accountant and Finance Manager with queries relating to Project and MC accounts.
  • Act as the first point of contract for all payment queries.
  • Other occasional tasks as required by Country Finance Manager and delegate.

Suppliers Invoice (25%):

• Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Review and post all Non-NAV Procurement invoices directly onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel.
• Review and post all NAV procurement invoices on NAV.
• Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel
• Post payments onto PSF general ledger ensuring the accuracy of all the required codes.

Operations related work (25%):

• Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
• Filing System:
• Ensure all supporting documents and financial filing system is organised, authentic and complete.
• In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team. 
• Ensure all Country Office staff submit Timesheet for recharges.

Petty Cash (10%):

• In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel.
• Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner.
• Count Petty Cash on a minimum of a monthly basis with the Accountant.
• Post all petty cash invoices and vouchers into the General Ledger with accurate codes.

Person Specification
Qualifications and experience:
Essential:

• HND or Bachelor’s in Accounting
• Minimum of 3 years experience in a finance team, with at least one year in and Finance/Accounts Officer position

Desirable:

• Member of Accounting Professional body is an added advantage

Work-based skills and competencies:          
Essential

• Excellent interpersonal and communication skills
• Knowledge of NGO donors and their financial reporting requirements 
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times

Desirable:

• Working knowledge of accounting software is an added advantage
• Trustworthiness and operational decision-making skills is an added advantage
• Ability to cope with tight deadlines and high pressure activities

Salary
Competitive

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Job Purpose

• The M&E Officer will serve as the main focal person for all monitoring and evaluation activities which include data validation, DQA, coordination meetings, capacity building in data quality and supportive supervisory visit to strengthen the data management system in SMC intervention in the state.
• S/he will assist and report to the state programme manager regarding the monitoring and evaluation of SMC activities.

Scope of Work

• The SMC intervention is community-based, however, the staff is expected to work with the MC State M&E Specialist, ICT4D Teams, State HMIS, SMEP M&E Officer, LGA SMC team, health facility workers and community volunteers for proper management of intervention data.
• The officer will work as part of the project team under the direct supervision and guidance of the State Programme Manager for the attainment of the project goal.

Key Accountabilities

• Plan and implement M&E activities related to SMC in the approved work plan under the guidance of the State Program Manager and the Country office M & E team.
• Serve as the focal person for all SMC-related monitoring and evaluation work for the project within the state.
• Manage the data collection and management processes before, during and after each round of mass SMC drug administration, including sentinel site monitoring
• Adapt and maintain a high quality SMC personnel database at all levels/cadres and update this database as need arises, guided by the SMC personnel replacement/update protocol.
• Routinely monitor project and implementing entities’ performance against targets and prepare monthly and periodic reports on M&E activities for SMC intervention per activity per cycle with reference to the microplan.
• Conduct regular granular data review and analysis for feedback to LGAs for program improvement, and for updates to state and national level (MC and government).
• Support SMoH staff with coordinating program management activities, by ensuring that the recommended coordination and dissemination meetings hold at the LGA and state levels and within stipulated timelines.
• Work with the state and LGA Health staff to ensure that reports are obtained from all health SMC-implementing facilities within the state through appropriate state and project-specific mechanisms.
• Participate in regular monitoring and supervisory visits to SMC-implementing health facilities, and ensure that corrective action plans are developed for identified gaps, and tracked accordingly.
• Participate in cyclical LQAS surveys (as applicable), ensure timely survey data analysis and feedback, development and implementation of facility-specific performance improvement plans informed by the outputs of the LQAS.
• Support the development and implementation of feedback and response channels to reflect the preferences of community members and beneficiaries.
• Ensure that beneficiary feedback is adequately documented, addressed, analyzed, and utilized by program teams.
• Work with SMC Supply Chain Officer to triangulate and reconcile SMC service and consumption data per cycle
• Ensure high quality data are available in useable format on a regular and timely basis for programmatic decision making and donor reporting.
• Work with Supply Chain Officer, Cluster Supervisors and Field Officers to Coordinate the documentation of SMC activities in form of reports and ensure proper archiving of such for easy access and reference (in both hard format and electronic format on Sharepoint)
• Provide direct technical assistance and capacity building for state and LGA level implementers in the design and implementation of SMC monitoring and evaluation activities
• Represent MC and make presentations at professional meetings and conferences related to Monitoring, Evaluation and research, including monthly end-of-cycle review meetings
• Perform other duties as assigned

Qualifications and Experience

• Degree in Statistics, Demography, Mathematics or any other relevant quantitative discipline
• Five year post qualification experience
• Demonstrable contextual knowledge of local issues, community priorities, social and cultural constraints and realities related to community assessment, project design, evaluation and implementation
• Cognate experience in monitoring and evaluation of community-based interventions is highly desirable
• Experience in managing HMIS and CLMS and familiarity with Nigerian public sector health systems as well as community-level programme implementation will be added advantages
• Fluency in written and spoken English Work-based skills and competence
• A solid understanding of health systems strengthening.
• Work-based skills and competencies:Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Proficiency in database management especially DHIS; Excel, Word, PowerPoint and demonstrable experience with statistical software packages (Stata, SPSS, Power BI or Tableau)
• Experience in survey design and implementation, development of data bases and analysis and write up of survey results
• Previous experience in use and manipulation of electronic reporting systems, softwares (including Kobocollect, SurveyCTO, ODK, Magpi, RedRose), databases,  general ICT4D solutions is required.
• Demonstrated skills in data management and quantitative data analysis
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Proven writing, communication and presentation skills in English
• A collaborative and flexible style, with a strong service mentality
• Facilitation and coordination skills
• The ideal candidate must be attentive to detail, highly organized, flexible and self-motivated with excellent communication skills in written and oral communication
• He/she must clearly display the ability to effectively prioritise and perform tasks to meet tight deadlines

Salary
Competitive.

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Job Purpose

• The purpose of this position is to provide Administrative, logistics and procurement support to State office of the SMC – PF project. The officer will lead in the everyday administration of the office with support from the project staff.

Scope of Work

• The Administrative and Logistics Officer under the guidance of the State Project Manager will provide general Administrative and logistics support to the Program office and ensure efficient use, functioning and management of the office in line with MC policies.
• This will include to have an updated data bank of consultants, vendors and stakeholders.
• The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office assets.

Key Accountabilities
Office Administration (35%):

• Provide and oversee the day to day administration of the office with support from staff
• Provide support to the team by overseeing the management and maintenance of the office assets, utilities, office equipment, consumables and supplies;
• Responsible for recording and updating of office assets in the asset register;
• Provide monthly reports on state activities as it relates to the admin, procurement and logistics to the office manager at the country office;
• Oversee the setting up of a filing system for the office, ensuring ease of storage and retrieval of documents.
• Responsible for the effective maintenance of all IT equipment and computer in the office

Procurement & Logistics (35%):

• Oversee all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short-term consultants (as applicable) to ensure proper delivery and satisfaction of service to the project;
• Responsible for procurements of assets to the state offices in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
• Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
• Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
• Liaises with Country Office on administrative and logistics difficulties and other office maintenance issues;
• Provide support to the office driver, by providing supervision, coaching and mentoring in developing vehicle movement plan, implementation and review;
• The officer will check the vehicle log sheet and driver’s time sheet and sign off on them monthly

Programme Activities (30%):

• Support the coordination of internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
• Support the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
• Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
• Coordinate the administration and logistics of the programme office on all field related activities in the state;
• In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;

Qualifications and Experience     
Essential:

• Bachelor's Degree in Administration, Social Sciences, Project Management or similar
• A minimum of 3 years’ experience in a related role
• Previous experience within the INGO sector and in a related role
• Person resident in and working experience in the State of Assignment
• Ability to work on own initiative and as part of a team
• Ability to work with little or no supervision
• Ability to multi-task
• Strong Microsoft office suite skill
• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• A collaborative and flexible style, with a strong service mentality
• Excellent computer skills in MS Word and Excel
• Knowledge of use of database tools will be an added advantage
• Skill in MS Access will be an added advantage
• Proven team-building and representational skills.