Job Openings at Phillips Outsourcing

We are looking for a versatile and highly-organized Executive Assistant to perform personalized administrative duties for MD/CEO. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the MD/CEO.

Responsibilities

• Reporting to MD and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of the MD.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette

Qualification & Requirements

• BSc/HND in any related field
• Preferably Female
• Certification in secretarial work, office administration, or related training.
• Minimum of 2  years of experience as a personal assistant is a MUST.
• Smart
• Up to date
• Ready to learn
• Available
• Flexible
• IT literate
• Social media savvy
• Good diction
• Calendar management
• Conduct research
• Client relations
• Design and maintain a filing system
• Handle information requests
• Organize meetings
• Keep records
• Arrange travel plans
• Typing
• Event planning
• Prepare statistical reports
• Processing expense reports
• Take meeting minutes

SALARY-200KNET

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Responsibilities

• Support the organisation's business units and network offices.
• Ensure that key account activities for customers are aligned with the agreed KPIs (reports sent on time and to quality by Operations).
• Deliver the country budget by maintaining a healthy business pipeline, good contractual performance and proactive thinking.
• Win, retain and develop strategic customers.
• Plan and manage accounts.
• Gather customers and market information to update business units on product and current trends.
• Manage relationship with key customers as customer point of contact at country level.
• Create and execute trade lane and sector focus commercial strategies for the company based on the USPs (Unique Selling Propositions) and core competencies of the organization.
• Explore opportunities with existing customers for Upsell to increase the company share of wallet with customer and Cross sell to increase engagement with customers.
• Ensure all the business units work in a synchronised way rather than in isolation to ensure seamless service delivery to customers when more than one BU is involved on a project.
• Drive joint customer meetings with Strategic customers to ensure the company moves from a transactional level provider to a strategic level provider to the customer.
• Ensure that all overseas and local RFI / RFP/ RFQ are sent on time by Pricing & Invoicing, and that Pricing & Invoicing gets the required support from respective BUs to put the pricing together.
• Customer implementation to ensure proper operational handover and implementation to meet customer’s expectations (SLA’s & SOPs).
• Ensure recovery of profit share from origin stations on shipments.
• Coordinate with the Business Development team & Operations on customer enquiries, business reviews & account planning.
• Work collaboratively with network partners other overseas offices and actively engage in sales lead generation process (incoming and outgoing) for business growth.
• Support Finance in control of credit and collections.
• Ensure recovery of profit share from origin stations on shipments.

Qualifications

• B.Sc / HND in any field
• Proven work experience as a sales Executive in logistics industry is a MUST
• Professional qualification is an added advantage.
• 3-6 years experience.

SALARY-200KNET-250KNET