Jobs at IITA - International Institute of Tropical Agriculture

Job Ref.: IITA-HR-NRS2023-019

Duties

• Contribute to data compilation for report generation and other useful HR metrics and updates and report.
• Maintain employee (Short-term staff and consultant) files and ensure they are regularly updated.
• Respond to internal and external Human Resources related inquiries or requests and provide assistance accordingly.
• Perform general office administration duties such as writing of interview report, letters, memos, and other official documents, mail collection and distribution, scanning and photocopying of documents, filling of documents, staff (short-term staff and consultant) database updates and follow up on stationaries and material.
• Assist with recruitment activities such as drafting of advert, advert placement on IITA website using HR Software, shortlisting, medical and reference checks and follow up staff documentation processes.
• Perform regular update of records for effective cost recovery, follow up on fund approval and requisition forms (both STS and regular position) to facilitate their contract letter in partnership with finance office for payment of salary.
• Assist and guide the officer in charge of casual hiring and act on his behalf when on official assignment or on leave.
• Send interview invitation to candidates, follow up with calls and also prepare interview briefs for panel members.
• Supervise candidate during written and practical test, follow up with medicals, reference checks.
• Coordinate with employee services on background check for managerial staff positions.
• Create online links for virtual meeting and set up meeting room during meeting and workshops (Skype, conference call, Webinar, Presentation etc.)
• Create and update staff records (new and extension) on Microsoft Dynamics to facilitate payment with coordination the Finance Directorate.
• Maintain employee confidence and protects operations by keeping human resource information confidential.
• Maintain quality service by adhering to the organization Standard of Operation manual.
• Perform any other job-related duties as may be assigned by the supervisor.

Qualifications

• BSc/HND in Business Administration, Public Administration or any other related field with a minimum of two (2) years’ experience performing a similar role in a well-structured environment.

Competencies:
The ideal candidate must:

• Have excellent interpersonal, multi-tasking, organizational and communication skills with the ability to manage sensitive and confidential information.
• Be proficiency the use of human resource information systems (HRIS), recruitment software, and similar digital applications or software’s.
• Have excellent verbal and written communication skills.
• Have ability to work in a cross-cultural and multidisciplinary environment.

Remuneration
We offer a highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

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Job Ref.: IITA-HR-NRS2023-019

Duties
Recruitment and Selection:

• Assist the Manager, Global Talent Acquisition and Client Services in reviewing submitted requisition to recruit (RTR) forms and doing the preliminary screening of job applications.
• Provide support in collating the ranking tables of potential candidates and following up with other units on interview preparation requests.
• Monitor the status of job adverts on the career pages, job boards, and social media outlets for expiry dates and extensions.
• Prepare schedules and assist with logistics for Internationally Recruited Staff (IRS) interviews to ensure smooth coordination.
• Prepare announcements about new staff (with a brief biodata) for circulation to all staff.
• Prepare online travel authorizations (TA) for necessary approval and expedite action to dispatch to the travel unit for ticket issuance.

Contract Review and Orientation:

• Create virtual links for contract reviews and coordinate the logistics to ensure a smooth process.
• Prepare schedules of orientation for new hires and act as a guide (when required).

Records Management/Data Reports:

• Update the International Recruited Staff (IRS) consultancy database and monthly recruitment tracking list on required Microsoft packages.
• Prepare People and Culture reports, P&C-related metrics, and presentations as needed.
• Check the submitted documents by Internationally Recruited Staff (IRS) for AIARC insurance plans and collate them for necessary approval.
• Perform any other job-related duties as may be assigned by the Supervisor.

Qualifications

• BSc/HND in Human Resources Management, Industrial Relations, Business Administration, or any other related field with a minimum of two (2) years’ experience performing a similar role in a well-structured environment. Possession of CIPM or CIPD certification is an added advantage.

Competencies:
The ideal candidate must:

• Have excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Be highly effective planning and multi-tasking skills with a positive attitude and strong administrative service orientation.
• Have excellent organizational skills and attention to detail.
• Be proficiency in or the ability to quickly learn payroll management, human resource information systems (HRIS), recruitment software, and similar computer/digital applications.
• Have excellent verbal and written communication skills.
• Have excellent report writing and documentation skills.
• Have ability to work in a cross-cultural and multidisciplinary environment.
• Be global cultural awareness and sensitivity.
• Be proficiency in using Microsoft Office Suite or related software.

Remuneration
We offer a highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.