Jobs Career Advice Signup
X

Send this job to a friend

X

Did you notice an error or suspect this job is scam? Tell us.

Oops! It seems this job from Rise to Inspire Africa Initiative has expired
View current and similar jobs using the button below
  • Posted: Mar 22, 2022
    Deadline: Mar 23, 2022
    • @gmail.com
    • @yahoo.com
    • @outlook.com
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Rise to Inspire Africa Initiative is a youth-led, impact-driven, result-oriented, non-profit and non-governmental organization that is committed to alleviating the sufferings of the vulnerable and most marginalized people in sub-Saharan Africa. The organization aims to bring about positive changes and to inspire the victims of armed conflicts and natural dis...
    Read more about this company

     

    Finance and Compliance Officer

    Background/RIA Summary:  

    Rise to Inspire Africa Initiative is a youth-led, impact-driven, result-oriented, non-profit and non-governmental organization that is committed to alleviating the sufferings of the vulnerable and most marginalized people in sub-Saharan Africa. The organization aims to bring about positive changes and to inspire the victims of armed conflicts and natural disasters, especially women and children, to attain self-reliance and sufficiency while providing access to equal opportunities through advocacy, collaborative networking, capacity building and empowerment. We seek to enhance the ability of our clients to make integrated and right decisions through the many and varied programs that will help them physically, psychologically, and intellectually grow and thrive.

    RIA commenced operations fully in Oct. 2020 in Borno State complimenting the efforts of partners and humanitarians actors by providing humanitarian support to unreached internally displaced populations hosted in IDP camps, camp like settings, host communities and returnee populations. We are working consciously hard to improve lives in the following thematic areas, education in emergencies, protection: child protection, gender-based violence and peacebuilding and conflict resolution and software component of WaSH.

     Job Overview/Summary:

    Finance Department is responsible for all financial functions in Nigeria, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and ensures compliance with donor regulations as well as RIA’s internal policies and procedures. Provides timely reports and assistance to the Director of Programme and the Program team to ensure that financial resources are used efficiently and effectively.

    Major Responsibilities:                                                                                                     

    Cash and Bank payment processing.

    • Maintain Naira cashbook at the set limits; take responsibility for any cash differences arising.
    • Ensure that all cash payments are properly supported and duly authorized per the RIA Initiative delineation schedule before disbursement.
    • Ensuring that authorizations on the requests for payments are in line with the approved limits per the delineation chart.
    • Prepare monthly bank reconciliation reports.
    • Supervise cash counts every Friday.
    • Process payment to vendors upon reception of their service invoice and receipts promptly.
    • Ensure that all services with the budget line are uploaded to QuickBooks and updated at all times.
    • Maintain bank information file.
    • Participate in the procurement committee sittings.
    • Ensure collection of the statement of account monthly.

    Payment release:

    • Ensure checks register are recorded sequentially and updated. Separate the Naira and USD checks to maintain sequence.
    • Diligent follow-up to ensure fully signed checks are collected by vendors and signed for (ensuring proper identification of the person collecting) and details indicated in the checks release register.
    • Provide timely updates to the supervisor on the reason for uncollected checks.

    Filing

    • Maintain an organized and well-documented (all files must be labelled properly and visibly) and sequential filing system for all cash disbursement vouchers
    • Archiving of prior years’ finance documents as instructed by the Finance Officer.

    Other Duties

    • Support Donor Engagement and Fundraising. Ensure that funds for continuity and scale-up of Programmes/operations are secured at most 6 months into this contract.
    •  To be willing and ready to participate in field staff exchange programs as organized by the Finance Officer.
    • Attend and participate in training identified/organized by your supervisor
    • Follow any new procedures and guidelines designated in circulars from the Chief of Programmes
    • Any other duty as assigned by the supervisor

    Compliance:

    • Assist the Finance Team to enhance the efficiency of the existing control system and ensure any identified compliance gap is corrected.
    • Assist in reviewing monthly financial reports and follow up with other departments for any corrective actions required.
    • Set up and maintain filing systems of all protocols and important documents for the project.
    • Assist in monitor and following up with any compliance issue when arising.
    • Track and ensure all compliance documents such as handover note, distribution list, and attendance sheet is collected and verified.
    • Conduct technical review for the project side.
    • Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguarded
    • Assist in the training and support staff in the field office including answering daily questions, training new hires, making field visits, etc.
    • Conduct a monitoring plan to lessen financial and compliance risks at beneficiary sites.

    Reporting and Working Relationships:

    ·       Position Reports to: Director of Programmes.    
    Position directly supervises: NA

    ·       Indirect Reporting: NA
    Other Internal and/or external contacts:

    Internal: Project, HR/Admin Staff.

    External:  Donor staff, government ministry, partners etc. 

    Job Specification:

    Education:

    • A Bachelor’s Degree or HND in Finance, Accounting

    Experience:

    • Two years experience in the Finance Department of a non-governmental organization.
    • 2 or more years of finance experience, including budgeting and grant management or auditing.

     Essential Knowledge and Skills:

    • Good understanding of major international donor rules and non-profit accounting.
    • Prior experience with computerized general ledger software.
    • Good working knowledge of MS Office programs, particularly Excel.
    • Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is consider a plus.
    • Excellent oral and written English skills.

     

    • Standards of Professional Conduct:  The RIA Initiative and its workers must adhere to the values and principles outlined in the i-CHAIR values – Code of Conduct.  These are Integrity, Compassion, Humanity Accountability, Impact and Respect.  In accordance with these values, the RIA Initiative operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Gender-equality, Whistle-blowing, Combating Trafficking in Persons and several others.
    • Gender Equality: RIA Initiative is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
    • RIA Initiative is an Equal Opportunity Employer.
    • RIA Initiative considers all applicants based on merit without regard to race, sex, colour, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

    go to method of application »

    Monitoring and Evaluation Officer

    • Rise to Inspire Africa Initiative is a youth-led, impact-driven, result-oriented, non-profit and non-governmental organization that is committed to alleviating the sufferings of the vulnerable and most marginalized people in sub-Saharan Africa. The organization aims to bring about positive changes and to inspire the victims of armed conflicts and natural disasters, especially women and children, to attain self-reliance and sufficiency while providing access to equal opportunities through advocacy, collaborative networking, capacity building and empowerment. We seek to enhance the ability of our clients to make integrated and right decisions through the many and varied programs that will help them physically, psychologically, and intellectually grow and thrive.
    • RIA commenced operations fully in Oct. 2020 in Borno State complimenting the efforts of partners and humanitarians actors by providing humanitarian support to unreached internally displaced populations hosted in IDP camps, camp-like settings, host communities and returnee populations. We are working consciously hard to improve lives in the following thematic areas, education in emergencies, protection: child protection, gender-based violence and peacebuilding and conflict resolution and software component of WaSH.

    Job Overview/Summary:

    The Monitoring and Evaluation Officer

    • Under the supervision of the Project Manager, the Monitoring and Evaluation Officer will be responsible for the coordination, and implementation of the monitoring and evaluation, research, and learning activities of the Project in two LGAs.  He/she will support the development of a systematic monitoring framework to improve the qualitative and quantitative evidence gathered by the Project.
    • A highlight of the position’s main goals and objectives:

    Major Responsibilities:                                                                                                       

    A. Program/project design and learning (5%)

    • Help ensure that detailed and feasible project monitoring plans are developed that: i) provide an indicator matrix, ii) consider the ethical and safe collection and storage of data, iii) consider data quality audits, vi) consider storing, protecting, and sharing project documents;
    • Closely work with Project Officer and Manager to make sure the Project has tested standard monitoring tools that capture both program activity and indicators progress.
    • Make sure the Project has accountability mechanisms up and running.
    • Assist in conducting and documenting project learning, and sharing lessons learned and best practices, incorporating these into project implementation.

    B.  Monitoring and evaluation (65% of the time)

    • Facilitate the preparations of monthly project activity plans including M&E plans.
    • Work with project staff to determine which monitoring activities will take place and which data collection methods to use.
    • Work with project staff to ensure that the project work plans include monitoring activities (or that a stand-alone monitoring work plan is in place), is up-to-date and progress tracked.
    • Work with project staff to develop, translate, pilot, and finalize data collection tools as needed.
    • Work with projects to ensure that data is collected and entered into databases and tracking sheets, and the data platform regularly.
    • Work with project staff to track progress on action points related to implementation and M&E activities
    • Work with project staff to provide M&E inputs for reports written during project implementation.
    • Closely follow up the field data collection and flag the data collection issues to the Project Manager.
    • Conduct data quality audits of project data to identify and resolve systemic problems affecting data quality
    • Document findings from data quality audit and store in project files to ensure collective and sustainable access
    • Document schedule of activities related to sharing reports with the project team.

    C. Information management and reporting (20% of the time)

    • Provide M&E inputs for regular analysis and action planning meetings to compare data against project milestones, targets, and quality expectations across project sites.
    • Identify issues requiring concerned staff attention.
    • Extract lessons learned from projects, systematically document, and make them readily accessible to staff.
    • Support Project Manager and Officers to ensure that data is collected and entered into databases and tracking sheets, and/or the data platform regularly.

     D. Staff capacity building (5% of the time)

    • Train Project staff in data collection methods, management, analysis, and how to use data for decision making
    • Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives

    E. Perform other duties assigned by the supervisor (5% of the time)

    • Perform other tasks as necessary and given by his/her supervisor.

    Key Working Relationships:

    Position Reports to Project Manager. 
    Position directly supervises: Data Collectors and Community Volunteers

    Indirect Reporting: Response Manager, Director of Programmes.
    Other Internal and/or external contacts:

    Internal: Project staff, HR/Admin Staff, Finance Unit.

    External:  Donor staff and M&E Team, Local Communities, Government Authorities.

    • Standards of Professional Conduct:  The RIA Initiative and its workers must adhere to the values and principles outlined in the i-CHAIR values – Code of Conduct.  These are Integrity, Compassion, Humanity Accountability, Impact, and Respect.  In accordance with these values, the RIA Initiative operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Gender-equality, Whistle-blowing, Combating Trafficking in Persons and several others.
    • Gender Equality: RIA Initiative is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols, and other supportive benefits and allowances.
    • RIA Initiative is an Equal Opportunity Employer.
    • RIA Initiative considers all applicants based on merit without regard to race, sex, colour, national origin, religion, sexual orientation, age, marital status, veteran status, or disability.

    go to method of application »

    HR/Admin Log Officer

    Job Overview/Summary:

    The HR/Admin Log Officer is responsible for providing sound people management, administrative, office and logistics support to RIA Initiative’s office in line with her policies and generally accepted best practices. The role will contribute to effective office management including support to store management, inventory/asset management and supervision of janitorial services and some logistics task. The incumbent will employ the use of general office practices and administrative procedures to carry out assigned tasks.

    Major Responsibilities: 

    Human Resources Management – (60% of the time)

    1. Staff Management – (30% of the time)

    • Assist with the HR management of staff in the office.
    • Liaise with programme staff to support HR documentation and processes.
    • Assist with contract follow-up for national staff, including management of notification of upcoming ends of contracts with respective managers for follow-up and decisions on staff contracts.
    • Support in collecting and compiling all the HR documents such as leave requests, timesheets, ensuring they are filed both in hard and soft copy.
    • Support the staff appraisal process during bi-annual review Management of Award and or disciplinary action to staff as per RIA HR Manual after approval of Director of Programme (DoP).
    • Management/Follow up of staff leaves; provide necessary forms for staff, when needed.
    • Follow up of RIA HR standards templates in line with RIA HR Manual/internal regulations
    • Update and maintain RIA Maiduguri Organization Chart in accordance with the size of the program (new staff, new dept. & new projects).
    • Responsible for tracking new employees, welcome packages and arranging ID cards.
    • Onboarding for newly employed staff.
    • Conducting Orientation.
    • Ensure timely preparation of payrolls and submission to the finance team at the earliest.
    • Assist in the preparation of monthly payslips for staff salaries.
    • Brief training for all new national staff on RIA system, procedures, code of conduct and internal regulation
    • Answer employees’ questions and provide requested information.
    • Maintain schedule and coordinate calendar activities

    2. Recruitment - (20% of the time)

    Support to the Recruitment process as needed:

    • Prepare vacancy announcements for National staff recruitment in the area of intervention after the Recruitment Request Form must have been duly signed and approved by the DoP or designated.
    • Ensure that JDs are prepared by the line manager(s) prior to the release of the vacancy announcement.
    • Ensure that relevant dept. or requester prior shortlisting will review all CVs.
    • Prepare a comprehensive/clear shortlist for successful candidates to attend for Interview(s).
    • Ensure to collect all necessary documents of applicants as indicated in RIA HR Manual.
    • Ensure to check successful candidate “Reference Check” prior to offering the position.
    • Draft employment contract for staff and collect all information required for the contract. (ID card, passport, identification information, “recruitment package” etc.
    • Ensure that recruitment analysis is prepared on time and shared with the respective interview panellist.

    3. Filing – (10% of the time)

    General Filing:

    • Create Standard RIA Admin/HR filing system (include official correspondences, premises contracts, governmental tax follow up, recruitment process documents etc);
    • Create a thorough personal folders system for national staff;
    • Store the staff personal folders in a safe and secure cabinet with no access to unauthorized staff.
    • Ensure that the personal folder database has been updated on regular basis;

    Administration / Logistics: (40% of the time)

    Admin duties - (25% of the time)

    • Update the RIA Initiative’s Contact list for all staff on a monthly and ensure monthly dissemination of such to the DoP.
    • Support the management of RIA premises lease & ensure contracts are updated and renewed for each premise.
    • Support the process for Registration as needed
    •  Ensure RIA office lease follow-up is in place.
    • Track RIA’s consumption of electricity, water, office consumables, data etc.
    • Manage the Cleaners for all RIA Office Premises.
    • Ensure adequate availability and timely replenishment of office cleaning supplies as identified by the cleaners.

    Logistics - (15% of the time)

    • Ensures that daily and weekly vehicle and stand-by generator inspections are performed and that regular servicing is carried out.
    • Facilitates the repair or recovery of vehicle and generator breakdowns when required, including repair/recovery outside of working hours; follows up on periodic services of the vehicles.
    • Ensures that assets are received, coded and registered in the assets register and ensures disposal of assets are carried out according to existing policies and specific donor rules.
    • Assist to coordinate and updating the daily movement board (Airport drop-offs/pick-ups and movement within/outside the town).
    • Ensure that vehicles are checked daily and roadworthy, logbooks are maintained and update records of all vehicles.
    • Use systems and processes to assure a smooth and timely flow of work.
    • Perform other administrative job-related duties and functions for the office, as may be assigned by the supervisor.

    Reporting and Working Relationships:

    Position Reports to Project Manager. 
    Position directly supervises; Cleaners and Security Guards.

    Indirect Reporting: Response Manager, Director of Programmes.
    Other Internal and/or external contacts:

    ·        Internal: Project staff, Finance Unit.

    ·        External:  Donor staff, government ministry,  

    Job Specification:

    Education:

    • A minimum of Bachelor's Degree or HND in Business or Public Administration or related field.
    • Professional Certification/Master’s Degree will be an added advantage.

    Experience:

    • Minimum of 2 years of relevant professional experience in administration/human resources and in a similar position.

    Essential Knowledge and Skills:

    • Must have good knowledge and application of Nigeria Labour Laws.
    • Must be able to maintain the highest degree of discretion and confidentiality.
    • Must be detail-oriented and able to work independently with minimal supervision.
    • Must have a good working knowledge of relevant Microsoft office tools such as Word, PowerPoint, excel.
    • Must have good business communication skills.
    • The candidate should be able to conduct Human Resources Analytics using available data.
    • Excellent organizational, communication and time management skills.
    • Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by the deadline.
    • Honest, reliable and trustworthy.
    • Willing to adhere to and implement the RIA’s core values.
    • Good interpersonal and conflict resolution skills, ability to work under pressure and manage personal stress

    Method of Application

    Use the link(s) below to apply on company website.

     

    Build your CV for free. Download in different templates.

  • Send your application

    View All Vacancies at Rise to Inspire Africa Initiat... Back To Home

Subscribe to Job Alert

 

Join our happy subscribers

 
 
Send your application through

GmailGmail YahoomailYahoomail