Latest Jobs at Matrix Energy Group

Job Description

RESPONSIBILITIES AND ACCOUNTABILITIES

• Support in sensitizing the shipping department (office staff and crew) to ensure compliance of the safety management system (SMS).
• Suggest to the DPA possible improvements/modifications of the MS.
• Comply with the IMS procedures and requirements and demonstrate your commitment to safety and environmental excellence.
• Ensure the safe and environmentally sound operation of the fleet by providing guidance on relevant standards.
• Motivate vessels’ personnel for continuous improvement and encourage enhancement of performance.
• Perform internal office and vessels compliance audit periodically.
• Participate in the emergency response team during emergencies on the vessels.
• Assist in coordinating incidents, accidents, injuries, near misses’ investigations, analyzing results and producing annual statistics as per OCIMF guidelines.
• Ensure cooperation with the Technical Department regarding vessels’ requirements in relation with safety and environmental performance and improvements.
• Support in coordinating planned and emergency drills/ unannounced drug and alcohol test for the crew onboard.
• Keep abreast with the Statutory and Class regulations and standards.
• Analyze the results of assigned vessels’ inspections and follow-up on all reports of vessels’ condition and performance.
• Conduct periodic safety and quality inspections and audits on the company’s ships.
• Periodically provide reports of activities done.
• Support in sensitizing the shipping department (office staff and crew) to ensure compliance of the safety management system (SMS).
• Suggest to the DPA possible improvements/modifications of the MS.
• Comply with the IMS procedures and requirements and demonstrate your commitment to safety and environmental excellence.
• Ensure the safe and environmentally sound operation of the fleet by providing guidance on relevant standards.
• Motivate vessels’ personnel for continuous improvement and encourage enhancement of performance.
• Perform internal office and vessels compliance audit periodically.
• Participate in the emergency response team during emergencies on the vessels.
• Assist in coordinating incidents, accidents, injuries, near misses’ investigations, analyzing results and producing annual statistics as per OCIMF guidelines.
• Ensure cooperation with the Technical Department regarding vessels’ requirements in relation with safety and environmental performance and improvements.
• Support in coordinating planned and emergency drills/ unannounced drug and alcohol test for the crew onboard.
• Keep abreast with the Statutory and Class regulations and standards.
• Analyze the results of assigned vessels’ inspections and follow-up on all reports of vessels’ condition and performance.
• Conduct periodic safety and quality inspections and audits on the company’s ships.
• Periodically provide reports of activities done.

Requirements

REQUIREMENT AND EXPERIENCE

• Shipping Academy graduate, recognized by National Authorities or a degree from an Institution of higher education.
• Minimum of 2 years work experience on a similar role
• A HSE certification is an added advantage e.g NEBOSH, OSHA, etc.

SKILLS

• Good analytical and organizational skills
• Good knowledge of international shipping standards e.g MARPOL, ISPS, MLC, ISM etc
• Knowledge of the shipping industry
• Ability to pay attention to detail
• Ability to work for extended hours when required
• Possess good communication skills (oral and written)
• Proficient with Microsoft office suite

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RESPONSIBILITIES AND ACCOUNTABILITIES

• Assist in the crewing activities of the department
• Review the documents of new and returning crew sent by the manning agent to ensure completeness and that all documents and certificates are valid in line with STCW 2010
• Verify that the qualifications and certifications of new recruits onboard are authentic.
• Maintain accurate filing of the crew documents.
• Prepare monthly crew change plan for each vessel
• Plan crew repatriation with the manning agent when required
• Maintain proper filing of crew related documents sent from the vessels e.g appraisals, rest and watch hour forms etc. while ensuring their accurateness.
• Coordinate the familiarization of on-signing crew scheduled before they board the vessels
• Keep track of PPE usage and make necessary arrangements for new purchases
• Review contracts prepared by the manning agent and ensure accuracy
• Assist in ensuring that crew understand the company’s policies and procedures
• Periodically visit the vessels to keep abreast with the crew and their welfare levels onboard.
• Carry out internal audits as required.
• Prepare reports of your activities as required

REQUIREMENT AND EXPERIENCE

• BSc/HND from a Maritime Institution in a Social Science course or Human Resource Management.
• Minimum of 1-2 years of work experience on a similar role

SKILLS

• Knowledge of crewing standards such as STCW 2010, MLC 2006, ISM etc
• Good analytical and organizational skills
• Good oral and written communication skills.
• A team player with attention to detail 
• Ability to pay strong attention to detail.
• Ability to work for extended hours when required
• Proficient with Microsoft office suite.

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RESPONSIBILITIES AND ACCOUNTABILITIES

• Assist in the selection of appropriate suppliers and contractors, to promote good ethical purchasing standards and costing
• Source and compare quotes from at least three (3) vendors for purchases to be made, to ascertain the best offer.
• Work with internal stakeholders (shipping department) to determine accurate procurement needs, quality and delivery requirements.
• Collate evaluation of the performance of suppliers/ vendors and report on this periodically.
• Keep accurate records of inventories on ERP and track usage of items.
• Follow up and enforce the company's procurement policies and procedures.
• Manage inventories and maintain accurate purchase and pricing records.
• Maintain and update supplier information such as qualifications, delivery times, product ranges, etc.
• Maintain solid relationship with suppliers/vendors and possess good negotiating skills.
• Carry out proper research and evaluation of prospective suppliers.
• Contribute to preparing budgets and cost analyses as required
• Prepare periodic reports identifying completed and pending activities, including completion timelines.

Requirements

• Bsc/HND in Marine/Mechanical Engineering or a Social Science course
• A Marine Engineering background is an added advantage
• Minimum of 2+ years of work experience as a procurement officer

SKILLS

• Strong communication and negotiation skills
• Good analytical and strategic thinking skills
• Supervisory and management experience
• Keen attention to detail
• Good knowledge of Microsoft office suite
• Good commercial awareness of the shipping industry and the operations of a vessel

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RESPONSIBILITIES AND ACCOUNTABILITIES

• Responsible for preparing purchase orders, receiving, storing, distributing goods, managing the stock levels.
• Oversee that the proper arrangement of goods and orderly system at the stock location, so that the stock can be stored and retrieved easily whenever there is a requirement.
• Ensure the safety of stores at the warehouse
• Periodically take stock count to confirm the available stock in store and on the vessels by working closely with the contact person (s) on the vessels.
• Send requisition for the repurchasing of exhausted stores when required
• Supervise the offloading and unpacking process of spares and stores from vendors upon delivery and ensure to take accurate record of items delivered as directed by the procurement department.
• Ensure proper handling and packing of spares and stores to be delivered to the vessels to prevent loss of items on transit to the vessels.
• Prepare reports on adjustments done to inventories that may be damaged, spoilt, etc., and coordinate the repurchasing
• May support the procurement department in obtaining quotes from the suppliers
• Maintain accurate and signed records upon issuance of items that are going out of the warehouse to ensure accuracy and completeness
• Receive and keep track of spares and items landed from the vessels
• Carry out periodic reconciliation of physical stock with the stock on ERP.
• Periodically escort deliveries to the vessels when required.
• Prepare periodic reports as directed

REQUIREMENT AND EXPERIENCE

• Bachelor's degree/HND in Marine/Mechanical Engineering, Business Management, Accounting, Logistics, Supply Chain etc.
• Minimum of 3 years of work experience on a similar role or in managing inventories

SKILLS

• Good analytical and organizational skills
• Possess good clerical and administrative numeric skills.
• Ability to pay strong attention to detail.
• Ability to work for extended hours when required
• Possess good communication skills (oral and written)
• Proficient with Microsoft office suite.
• Commitment to continuous improvement, with a focus on optimizing inventory processes, reducing costs, and enhancing efficiency.