Latest Jobs at Medecins Sans Frontieres

Responsibilities

• Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project
• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
• Assisting in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description

Requirements

• Candidates should possess a Bachelor's Degree with a minimum of 2 years experience.

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Main Duties and Responsibilities

• Organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission

Accountabilities

• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

MSF Section / Context Specific Accountabilities

• Management of medical & EPREP stock in the supply database
• Compile monthly reports of medical stock and closely cooperate with the medical department in providing accurate information and facilitating decision-making

Minimum Required Skills and Qualifications
Education:

• Essential - Bachelor’s Degree and specialization in Logistics / Supply Chain Management.

Experience

• At least 2 years Experience in supply chain management or related field is essential.

Skills:

• Must be organized, able to multi-task, flexible, and able to work as a team.
• Honesty & integrity are a must.
• Strong computer skills including advanced Excel skills.
• Desirable: proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)

Language:

• Fluent in English and Igbo, Hausa is a plus.

Knowledge:

• Essential computer literacy (word, Excel).
• Good team working skills and open-mindedness.
• People management/supervising skills.
• Awareness of and sensitivity to the local cultue, norms and practices.
• Knowledge of the context of Ebonyi state.